Plan, manage and conduct meetings

Key roles in meetings

Treasurer

A treasurer is in charge of ensuring the finances of the organisation are kept in order.

They must:

• Ensure bills are paid
• Confirm income is deposited into the bank
• Report to the meeting on issues of finance
• Provide participants with an financial position.

Participants in meetings

When deciding on the people who are to be invited to a meeting there are a number of questions that must be answered.

• Is this person required to play an active role in the meeting – speak, share information or make a presentation?
• Are the meeting topics relevant to the person?
• Does the person need to be actually at the meeting to receive the information or can it be delivered to them in another format?

Types of meeting

There are many types of meetings, each designed to meet the requirements of the:

• Persons attending the meeting
• Availability of participants
• Location of the meeting
• Time frame and budget
• Information being presented
• Formality of the meeting.

Types of meeting

There are many types of meetings, normally dependent on who the participants are.

Some different types of meetings include:

• Quick business meetings
• “Stand-up” meetings
• Business meetings.

Types of meeting

Some different types of meetings include:

• Staff meetings
• Management Team meetings
• Interdepartmental meetings
• Coordinating meetings
• Board meetings.

Types of meeting

Some different types of meetings include:

• Team building meetings
• Project Team meetings
• Creative product development meetings
• Community meetings
• Conferences and Retreats.

Styles of meeting