Academy Medical Centre Patient Participation Group Minutes of Meeting held on Tuesday 10th Jan 2017

Academy Medical Centre Patient Participation Group
Minutes of Meeting held on Tuesday 10^th Jan 2017


1.Welcome & Apologies

Marion welcomed us all to the first PPG meeting of 2017 and gave thanks to Linda for her service as Chairperson the last three years.

Apologies from Margaret Forbes, Maxine Jones and Molly Anderson
2. Notes of meeting held on Tuesday 13^th December 2016

Approved as accurate

3. Matters arising from the notes not on the agenda (a) PPG self-help leaflet: (b) Practice leaflet review

a) New PPG self –help leaflet on display at the information desk & poster board. First print run have been picked up by patients.

Action Point – Diane to do a second print run of the leaflet

b) A discussion around the review of the practise leaflet, suggestions to include PPG in the leaflet, text boxes etc. It was agreed that we would look at the existing leaflet and send comments back to Marion

Action Point – Diane to send Marion the electronic copy of existing practise leaflet

Action Point – Marion to circulate around PPG for comment
4. Treasurers report

Gordon reported current Balance of account stands at £551.31p

5. Practice/service delivery update

The practice is to trial for a month, a minor Illness service. This will allow the practice to manage demand better, and allow the nurses to priorities their case loads.

6. Review of PPG ground rules

PPG 2017 ground rules distributed, agreed and adopted as standard.

7. PPG succession planning and committee recruitment

Marion reported that for the PPG future and stability we needed to think about succession planning and had suggested the possibility of dividing the role of secretary/minute secretary and to include deputy posts for chairperson, secretary, and treasurer which would aid in future succession planning and holiday/sickness cover.

We will continue to ask members to volunteer to work in smaller groups for specific project work; this has worked well in the past taking up little time with the minimum of effort.

At present we have 11 PPG members but we can comfortably take12. Members were asked if they know of anyone that would be interested in the PPG to let Marion know. In addition we are always looking for volunteers for the information desk.

2

8. PPG objectives and planning for 2017

Marion went over the suggestion from NAPP and the Scottish Health Council website as to what activities a PPG could undertake. We have done them all in the past. It was agreed we would all try to think about other ideas for the next meeting. It was also agreed we would do another patient Survey late spring/Summer. Action Plan – Marion to circulate the last questionnaire to help plan new Patient Survey.

It was also agreed to reserve the Guide Hall for Saturday 26^th August for a potential fundraising event. Suggestions for fundraising events to be discussed at future meetings.

9. News from the practice

• 
  Community Worker Ashley McGregor to work within the HUB instead of the small room
  
• 
  Maxine Jones will be leaving at the end of January as her work on the New Model project has come to a natural end.
  

10 Publicity and practice web site

Linda has updated the website with the new office bearers, December minutes and the Annual report.

11 AOCB

Pharmacy Sunday Opening – Discussion around the lack of a Sunday Pharmacy Service. NHS Tayside do have an out of hours service rota. It was agreed that Jack

should make an informal approach to see if Forfar could be placed on the rota.
12 Date and time of next meeting – Tuesday 14^th February 2017 at 5.30pm