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General instructions
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Before completing this section, please read carefully the Administrative and Financial Handbook for Applicants for Transnational Cooperation Projects.
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The budget should cover the entire period of the SOCRATES grant (one, two or three years). The budget should be coherent with the work plan in Section 4.
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All amounts should be provided in euros.
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Please adhere strictly to the format provided in the tables, and check carefully the figures provided (applications containing calculation errors will be penalised in the selection process).
Table 1 : Overview of expenditure
|
Type of costs
|
Costs ( € )
|
1. Staff costs
|
388071
|
2. Direct costs
|
|
|
2.1 - Travel and subsistence
|
147700
|
|
|
2.2 - Equipment and materials
|
5000
|
|
|
2.3 - Sub-contracting, consultancy and other external services
|
36324€
|
|
|
2.4 – Other costs
|
14000€
|
|
Subtotal for Direct costs
|
203024
|
3. General costs
|
4491o
|
TOTAL
(identical to the total in Table 2)
|
635586
|
Table 2 : Overview of income
|
|
Sources
|
Amounts ( € )
|
1) Grant requested from the SOCRATES programme
|
257215
|
2) Contribution from the regular budget of the participating institutions
|
378371
|
3) Support from public (national, regional, etc) sources, provided specifically for this project
|
|
4) Support from the private sector or foundations, provided specifically for this project
|
|
5) Other sources
|
|
TOTAL
(identical to the total in Table 1)
|
635586
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Specification for Table 2
If income is indicated under items 3), 4) or 5), please specify the source envisaged.
Table 3: Specification for Contribution per participating institution
The reference numbers (No 1, 2, 3, etc.) of the participating institutions must correspond to those used in Section 1, questions 5 and 6 of the application and be grouped by country in the same order as that indicated in Annex 1. Add copies of this present page for the additional participating institutions, if necessary.
All amounts in euros
|
Total
(equals amount in Table 2, item 2)
|
Coordinating institution
No. 1
IT Pisa
|
Participating institution
No. 2
BE Gent
|
Participating institution
No. 3
DK Roskilde
|
Participating institution
No 4
DE Bielefeld
|
Contribution from the regular budget of the participating institution
|
378371
|
70640
|
9194
|
9200
|
4200
|
Participating institution
No. 5
DE Bochum
|
Participating Institution
No. 6
DE Hanover
|
Participating Institution
No. 7
DE Leipzig
|
Participating institution
No. 8
DE Tübingen
|
Participating institution
No. 9
GR Athens
|
Participating institution
No. 10
GR Thessaloniki
|
Participating institution
No. 11
ES Alcalá
|
6300
|
7600
|
7200
|
4200
|
4848
|
4016
|
3240
|
Participating institution
No. 12
ES Barcelona
|
Participating Institution
No. 13
ES Deusto
|
Participating institution
No. 14
ES Madrid Autónoma
|
Participating institution
No. 15
ES Madrid Carlos III
|
Participating institution
No. 16
ES Salamanca
|
Participating institution
No. 17
ES Valencia
|
Participating institution
No. 18
FR Grenoble II
|
2240
|
3240
|
6760
|
2240
|
3240
|
4520
|
4060
|
Participating institution
No. 19
FR Paris IV
|
Participating Institution
No. 20
FR Poitiers
|
Participating institution
No. 21
FR Rouen
|
Participating institution
No. 22
IE Cork
|
Participating institution
No. 23
IE Galway
|
Participating institution
No. 24
IT Bologna
|
Participating institution
No. 25
IT Milan
|
4060
|
4060
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6960
|
4024
|
10504
|
7174
|
5642
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Participating institution
No. 26
IT Padua
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Participating Institution
No. 27
IT Provincia di Lucca
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Participating institution
No. 28
IT Rome I
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Participating institution
No. 29
IT Rome III
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Participating institution
No. 30
IT Digidocs
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Participating institution
No. 31
IT Edizioni PLUS
|
Participating institution
No. 32
NL Groningen
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4642
|
5431
|
3954
|
5064
|
2954
|
4220
|
8552
|
Participating institution
No. 33
NL Utrecht
|
Participating Institution
No. 34
AT Graz
|
Participating institution
No. 35
PT Aberta (Lisbon 43)
|
Participating institution
No. 36
PT Coimbra
|
Participating institution
No. 37
PT Lisbon Nova
|
Participating institution
No. 38
FI Helsinki
|
Participating institution
No. 39
FI Turku
|
8080
|
10200
|
1778
|
3429
|
5064
|
2800
|
6400
|
Participating institution
No. 40
SE Uppsala
|
Participating Institution
No. 41
UK Aberdeen
|
Participating institution
No. 42
UK Brighton (Sussex)
|
Participating institution
No. 43
UK Cardiff
|
Participating institution
No. 44
UK Edinburgh
|
Participating institution
No. 45
UK Swansea
|
Participating institution
No. 46
UK Primrose Publishing
|
5352
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2954
|
3954
|
6064
|
5642
|
2954
|
4220
|
Participating institution
No. 47
IS Reykjavik
|
Participating Institution
No. 48
NO Bergen
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Participating institution
No. 49
BG Sofia
|
Participating institution
No. 50
CZ Brno
|
Participating institution
No. 51
CZ Prague
|
Participating institution
No. 52
EE Tartu
|
Participating institution
No. 53
CY Cyprus
|
8223
|
6480
|
2562
|
1358
|
2522
|
1584
|
7264
|
Participating institution
No. 54
LV Riga
|
Participating Institution
No. 55
LT Vilnius
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Participating institution
No. 56
HU Budapest
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Participating institution
No. 57
HU Debrecen
|
Participating institution
No. 58
HU Miscolc
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Participating institution
No. 59
MT Malta
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Participating institution
No. 60
PL Krakow
|
5998
|
1896
|
1666
|
4046
|
1666
|
4484
|
3648
|
Participating institution
No. 61
PL Torun
|
Participating Institution
No. 62
RO Cluj-Napoca
|
Participating institution
No. 63
RO Suceava
|
Participating institution
No. 64
SI Maribor
|
Participating institution
No. 65
SK Bratislava
|
Participating institution
No. 66
TR Adana
|
Participating institution
No. 67
TR Ankara Middle East
|
2128
|
4008
|
2338
|
4928
|
2064
|
2100
|
3600
|
|
|
Participating institution
No. 68
TR Istanbul Fatih
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Participating Institution
No. 69
TR Trabzon
|
3900
|
2100
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Explanation for allocation of grant per participating institution
On what basis do you intend to distribute the SOCRATES grant among the participating institutions?
On the basis of our past experience, we intend to continue allow partner Institutions to choose between two systems: to opt for reimbursement or for receiving a sum which approximates the amount they will need to carry out the agreed activities. The choice is made by the partner and depends on which is more convenient and practical according to the accounting systems of each institution. In the first case original receipts, bills, tickets etc. are presented for reimbursement to the University of Pisa to the sum agreed upon; in the other the partner institution is responsible for accounting for the sum (or giving back any unused portion), presenting the certified copies of the documentation with the declaration that they are true copies of the originals and that they will be kept for five years.
The agreed expenses are those necessary (according naturally to rules, using economical means of transport, limits on daily expenditure etc.) for one person – normally the Coordinator, but when necessary a Deputy – from each partner institution to attend the plenary working meetings. Furthermore one extra day subsistence is paid for Task Force members and Coordinating Committee members on occasion of the Plenary meetings, so that they can hold their special meetings on the previous day. The Coordinating Committee has a halfway point meeting which is of course reimbursed. In the first three years of operation, the partner institutions responsible for organising National CLIOHnet meetings have received 3000€ to permit them to organise and hold the meeting, to produce a directory of all historians in the country, and so forth. This is accounted for to the University of Pisa according to the rules. During the dissemination year, all countries will hold a National Meeting. The smaller countries will receive less that 3000€ since their requirements will be more limited. The main contribution to co-financing made by the partner institutions is through the work time of the Coordinators. Coordinators are not paid for their time. When national and plenary meetings are organised it is possible, according to the rules, to pay for some category 4 staff or graduate student help.
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Table 4 : Specification for Staff costs
The reference numbers (No 1, 2, 3, etc.) of the participating institutions must correspond to those used in Section 1, questions 5 and 6 of the application and be grouped by country, using the same order as in Annex 1. Add copies of this present page for the additional participating institutions, if necessary.
All costs in euros
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Total
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Coordinating Institution
No 1
IT Pisa
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Participating Institution
No 2
BE Gent
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Participating Institution
No 3
DK Roskilde
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Participating Institution
No 4
DE Bielefeld
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Staff by category (*) :
|
Total number of days
(a)
|
Average cost per day
(b)
|
Total staff cost
(a x b)
|
Total number of days
(a)
|
Average cost per day
(b)
|
Total staff
cost
(a x b)
|
Total number of days
(a)
|
Average cost per day
(b)
|
Total staff
cost
(a x b)
|
Total number of days
(a)
|
Average cost per day
(b)
|
Total staff cost
(a x b)
|
Total number of days
(a)
|
Average cost per day
(b)
|
Total staff cost
(a x b)
|
|
Staff Category 1(*)
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Staff Category 2(*)
|
1773
|
189
|
335945
|
240
|
211
|
50640
|
34
|
241
|
8194
|
24
|
300
|
7200
|
14
|
300
|
4200
|
|
Staff Category 3(*)
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
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Staff Category 4(*)
|
594
|
91
|
52126
|
183
|
107
|
19581
|
10
|
125
|
1250
|
10
|
125
|
1250
|
|
|
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Total
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2367
|
|
388856
|
423
|
|
70221
|
44
|
|
9444
|
34
|
|
8450
|
14
|
|
4200
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