Resolutions of the west long branch board of education

WORKSHOP MEETING MINUTES – NOVEMBER 15, 2016

RESOLUTIONS OF THE WEST LONG BRANCH BOARD OF EDUCATION

Workshop Meeting Minutes – Media Center 6:00 p.m.

Tuesday, November 15, 2016
Mr. Kramer called the meeting to order at 6:00 p.m.
The Pledge of Allegiance was led by Mr. Kramer.

"In accordance with the provisions of the Open Public Meetings Act, the West Long Branch Board of Education has issued notice of this meeting to be publicized by having the date, time and location of the meeting posted at Betty McElmon Elementary, Frank Antonides School and the West Long Branch Public Library and mailed to the Asbury Park Press and The Link, which have been designated as the Board's official newspapers. Notice was also filed with the Borough Clerk and sent to those persons requesting that such notice be mailed to them."

The Following Members of the Board of Education were Present

Mrs. Arvanitis (left 7:55 p.m.) Ms. Butler Mrs. Cavanaugh

Dr. Christopher Mrs. Cistaro (arrived 6:45 p.m.)

Mr. Kramer Mrs. McLaughlin (left 6:30 p.m., back 7:13 p.m.)

The Following Members of the Board of Education were Absent

Mrs. Hegglin Ms. Sarfaty

Also on Attendance:

Thomas G. Farrell, Superintendent

Corey Lowell, School Business Administrator/Board Secretary
STATEMENT TO THE PUBLIC

Often times it may appear to members of our audience that the Board of Education takes action with very little comment and in many cases a unanimous vote. Before a matter is placed on the agenda at a public meeting, the administration has thoroughly reviewed the matter with the Superintendent of Schools. If the Superintendent of Schools is satisfied that the matter is ready to be presented to the Board of Education, only then, is it placed on the agenda for action at a public meeting. In rare instances, matters are presented to the Board of Education for discussion at the same meeting that final action may be taken.

PRESENTATIONS:

• 
  Kathy Winecoff – NJSBA School Boards Training – “The Board’s Role in Curriculum”
  
• 
  Marco Oliveria (Aramark), Bill Papalardo (JBA Architecture and Consulting) – Referendum Update
  
• 
  Marco Oliveria (Aramark) – Playground Options
  

PUBLIC COMMENTS:

None

APPROVAL OF MINUTES

October 18, 2016 Regular Public Meeting
BUILDING AND GROUNDS RESOLUTIONS 1-5

The West Long Branch Board of Education by means of a Consent Resolution accept various resolutions of a routine and non-controversial nature at one time; and

Whereas, the below listed resolutions are hereby accepted by the said Board of Education in whole as if the same were individually acted upon.

1. 
   Recommend to approve, upon the recommendation of the Superintendent, use of the West Long Branch School’s Cafeteria by the 8th Grade Class of 2018, for distribution of poinsettias, on December 9, 2016 from 4:00 pm to 6:00 pm.
   

2. 
   Recommend to approve, upon the recommendation of the Superintendent, use of the West Long Branch School’s Media Center by the WLB PTA, for the Little Shoppers Holiday Shop, from December 5, 2016 through December 9, 2016 from 8:30 am to 3:00 pm.
   

3. 
   Recommend to approve, upon the recommendation of the Superintendent, use of the West Long Branch School’s Cafeteria by the WLB PTA, for the Mother-Son Sweetheart Dance, on February 3, 2017 from 6:00 pm to 9:00 pm.
   

4. 
   Recommend to approve, upon the recommendation of the Superintendent, use of the West Long Branch School’s Cafeteria by the WLB PTA, for the Father-Daughter Sweetheart Dance, on February 10, 2017 from 6:00 pm to 9:00 pm.
   

5. 
   Recommend to approve, upon the recommendation of the Superintendent, use of the West Long Branch School’s Cafeteria by the WLB PTA/Student Council, for a 7^th & 8^th Grade Dance, on December 9, 2016 from 6:00 pm to 9:30 pm.
   

CURRICULUM AND INSTRUCTION RESOLUTIONS 1-6

The West Long Branch Board of Education by means of a Consent Resolution accept various resolutions of a routine and non-controversial nature at one time; and

Whereas, the below listed resolutions are hereby accepted by the said Board of Education in whole as if the same were individually acted upon.

1. 
   Recommend to approve, upon the recommendation of the Superintendent, the attendance at the workshops listed below with associated program costs for the employees referenced below:
   

Date	Name	Workshop	Location	All Costs of Program
December 5-6, 2016	Colleen Wallace	Next Generation Science Standards	New Brunswick, NJ	$697.28
December 6, 2016	Stacie Smith	Effectively Including Children with Disabilities in General Education Classroom	Eatontown, NJ	$0.00 (paid through IDEA funds)
December 7, 2016	Angel Somers	Making the Best Use of Tech in Your School Library Program	New Brunswick, NJ	$268.12
January 25, 2017	Kathleen Beyers	Zooming in on Close Reading	FEA Monroe, NJ	$149.00
January 26-27, 2017	Thomas Farrell	Techspo	Atlantic City, NJ	$475.00 (Shore Reg to pay half)
January 26-27, 2017	Michael Fiorillo	Techspo	Atlantic City, NJ	$574.00
January 26-27, 2017	Scott Marvel	Techspo	Atlantic City, NJ	$574.00
February 2, 2017	Maria Schleichert	Using Google Forms in the Classroom	Brookdale, Lincroft, NJ	$0.00 (monies approved)
February 16, 2017	Maria Schleichert	Digital Storytelling	Brookdale, Lincroft, NJ	$0.00 (monies approved)

2. Recommend to approve, upon the recommendation of the Superintendent, the following class trips:
November 30, 2016

Jenkinson’s Aquarium, Pt. Pleasant, NJ

Grade 1 (64 students)

Mrs. Famula, Mrs. Farrell, Ms. Robbins, Mrs. Roberts, Ms. Surak, Ms. Farley, & Instructional Aide TBD

Approximate cost to the Board - $300.00
December 7, 2016

Oceanport School District, Oceanport, NJ

Grade 7 & 8 Leadership Students (Approximately 15 students)

Mrs. Siino-Murphy

Approximate cost to the Board - $0.00
December 9, 2016

Count Basie Theatre, Red Bank, NJ

Grade 3 (Approximately 55 students)

Mrs. Faccone, Ms. Mazzella, Mrs. Salvati, & Mrs. Scott

Approximate cost to the Board - $195.00
February 14, 2017

Monmouth University, WLB NJ

Grade 8 – TV Production Class (Approximately 12 students)

Mrs. Somers

Approximate cost to the Board - $67.50
February 23, 2017

Pollack Theatre, Monmouth University, WLB NJ

Grade 2 (Approximately 51 students)

Mrs. Cosgrove, Mrs. Jannarone, Miss LoPresti, Miss Steel, and Mrs. Bronner

Approximate cost to the Board - $150.00

March 15, 2017

Constitution Center, Philadelphia, PA

Grade 7 (Approximately 73 students)

Mr. Doherty, Mrs. Sandoz, Mrs. Sinkhorn, Mrs. Siwiec, Mrs. Hartman, Mrs. Kollinger, & Mrs. Saniscalchi

Approximate cost to the Board - $465.00

April 4, 2017

Memorial Auditorium, Montclair, NJ

Grade 4 (Approximately 58 students)

Mrs. Curran, Mrs. Gervolino, Miss Lopez, Mrs. Petersen, & Miss Till

Approximate cost to the Board - $210.00
May 11, 2017

Allaire Community Farm, Wall, NJ

Grade K (Approximately 40 students)

Mrs. Lang, Mrs. Myers, Mrs. Smith, Mrs. Camaraza, Mrs. Lakatos & Mrs. Yarbrough

Approximate cost to the Board - $105.00
May 30, 2017

Manasquan Reservoir, Howell, NJ

Grade 4 (Approximately 58 students)

Mrs. Curran, Mrs. Gervolino, Miss Lopez, Mrs. Petersen, & Miss Till

Approximate cost to the Board - $210.00
June 5, 2017

“The Ocean Institute”, Sandy Hook, NJ

Grade 5 (Approximately 64 students)

Ms. Cammarano, Mrs. Hess, Mrs. Maiorella, Mrs. Yonezuka, Mrs. Castellano, & Special Education Teacher TBD

Approximate cost to the Board - $300.00
June 13, 2017

Grounds for Sculpture, Hamilton Township, NJ

Grade 6 (Approximately 62 students)

Mrs. Dalia, Mr. Marvulli, Mrs. Mitchell, Mrs. Scherr, Mrs. Plofker, Mrs. Schleichert, & Mr. Solomon

Approximate cost to the Board - $330.00
June 19, 2017

West Long Branch Police Station & Butterfly Garden, West Long Branch, NJ

Grade K (Approximately 40 students)

Mrs. Lang, Mrs. Myers, Mrs. Smith, Mrs. Camaraza, Mrs. Lakatos & Mrs. Yarbrough

Approximate cost to the Board - $330.00

3. Recommend to approve, upon the recommendation of the Superintendent, for the following staff to plan and implement a Kindergarten Math Night program scheduled for December 8, 2016 for students and parents at the rate of $48.00 per hour for two (2) hours, for a total of $384.00:

Julie Lang Stacie Smith

Laura Myers Amanda Lakatos

4. Recommend to approve, upon the recommendation of the Superintendent, the West Long Branch School District’s Administration’s membership in the Monmouth University Principal’s Academy for the 2016-2017 school year at a cost of $350.00 for four sessions, which includes 3 seats.
5. Recommend to approve, upon the recommendation of the Superintendent, for SID #6561767861 to attend the Camp Excel Saturday program as per the IEP for 12 sessions, effective November 5, 2016 through March 11, 2017 at $105.00 per session for a total of $1,260.00.
6. Recommend to approve, upon the recommendation of the Superintendent, for Student ID #5429711613 to attend an additional session at Small Factory Productions, Fair Haven at $62.50/session per IEP effective December 1, 2016 until further notice. Transportation for SID #5429111613 to be provided by ______________ 2x per week at a TBD rate effective December 1, 2016 and continuing until further notice.
FINANCE RESOLUTIONS 1-4

The West Long Branch Board of Education by means of a Consent Resolution accept various resolutions of a routine and non-controversial nature at one time; and

Whereas, the below listed resolutions are hereby accepted by the said Board of Education in whole as if the same were individually acted upon.

1. 
   BE IT RESOLVED, that the financial reports of the Secretary to the Board of Education and the Report of the Treasurer of School Monies dated October 31, 2016 which are in agreement, be accepted and submitted and attached to and made part of the minutes of this meeting, and
   

BE IT FURTHER RESOLVED, that the Bills and Claims List for October 2016 & November 2016 be approved and

Bills & Claims Fund 10 $

DCRP $

Bills & Claims Fund 20 $

Bills & Claims Fund 30 $
BE IT FURTHER RESOLVED, that pursuant to NJAC 6A:23A-16.10(c)4 that after a review of the secretary’s monthly financial report and upon consultation with the appropriate district officials, to the best of our knowledge, no major account or fund has been over expended and that sufficient funds are available to meet the District’s financial obligations for the remainder of the fiscal year.
2. BE IT RESOLVED, that the Board approve the following Transfer of Funds for

October 2016:

3. BE IT RESOLVED that the West Long Branch Board of Education authorize the Board Secretary to execute a lease agreement with Municipal Capital Corporation as of October 24, 2016 through State Contract # A 40467 (Ricohs Americas Corporation through Atlantic, Tomorrow Office) to replace two copiers at a cost of $998.41 for 60 months.

 

4. BE IT RESOLVED that the Business Administrator be authorized to process invoices for December with Board ratification at the January meeting.

PERSONNEL RESOLUTIONS 1-13

The West Long Branch Board of Education by means of a Consent Resolution accept various resolutions of a routine and non-controversial nature at one time; and

Whereas, the below listed resolutions are hereby accepted by the said Board of Education in whole as if the same were individually acted upon.

1. Recommend to amend, upon the recommendation of the Superintendent, the extension of the unpaid maternity leave of employee #4120, effective November 21, 2016 through December 14, 2016.

2. 
   Recommend to amend, upon the recommendation of the Superintendent, the extension of employment of Nicole Kapsaskis, November 21, 2016 through December 19, 2016.
   

3. 
   Recommend to approve, upon the recommendation of the Superintendent, a paid family leave for employee #4141 for the period from January 3, 2016 through March 7, 2017 in accordance with Article XII, Paragraph F, of the collective negotiations agreement between the Board and the West Long Branch Education Association. Employee #4141
   

will utilize accumulated sick days.

4. 
   Recommend to approve, upon the recommendation of the Superintendent, the resignation of Stephanie Violi, effective December 22, 2016 or earlier, with regrets.
   

5. 
   Recommend to approve, upon the recommendation of the Superintendent, the employment of the following Substitute Teachers for the 2016-2017 school year at $85.00 per diem pending review of Criminal History and other applicable documents:
   

Evelyn Delatush

Standard NJ Certificates: Elementary School Teacher & Teacher of the Handicapped

Robert DeSimone

Monmouth County Substitute Certificate

Paul Freda

State of New Jersey CEAS Certificate: Physical Education

Grades K-12
Sharon Niedzwiecki

Standard NJ Certificate: Elementary School Teacher

Carlie Till

Monmouth County Substitute Certificate

6. 
   Recommend to approve, upon the recommendation of the Superintendent, the employment of the following Lunch Monitor for the 2016-2017 school year at $35.46 per diem pending review of Criminal History and other applicable documents:
   

Jennifer Guida

7. 
   Recommend to approve, upon the recommendation of the Superintendent, the employment of the following Substitute Lunch Monitor for the 2016-2017 school year at $22.95 per diem pending review of Criminal History and other applicable documents:
   

Roberta Leavy

8. 
   Recommend to approve, upon the recommendation of the Superintendent, the employment of the following office assistants, from December 1, 2016 through June 30, 2017, at the rate of $18.00 per hour:
   

Dana Aschettino (BME)

Paulette Barham (FAS)

9. 
   Recommend to approve retroactively, upon the recommendation of the Superintendent, an unpaid family medical leave for employee #4415, for the period from November 1, 2016 through December 6, 2016.
   

10. 
    Recommend to accept retroactively, upon the recommendation of the Superintendent, the resignation of Jamie Marangelli, effective November 9, 2016, with regrets.
    

11. 
    Recommend to approve, upon the recommendation of the Superintendent, a paid medical leave for employee #4003 for the period from October 4, 2016 through November 22, 2016. Employee #4003 will utilize accumulated sick days.
    

12. 
    Recommend to retroactively approve, upon the recommendation of the Superintendent, the employment of Aziza Ahmed, as Physical Education Long Term Leave Replacement Teacher for employee #4003, at $150.00 per diem effective October 27, 2016.
    

13. 
    Recommend to approve, upon the recommendation of the Superintendent, a transfer of current employment status of Lynn Rosamilia, to full time Preschool Instructional Aide effective November 28, 2016 through June 30, 2017.
    

POLICY RESOLUTIONS 1-2

The West Long Branch Board of Education by means of a Consent Resolution accept various resolutions of a routine and non-controversial nature at one time; and

Whereas, the below listed resolutions are hereby accepted by the said Board of Education in whole as if the same were individually acted upon.

1. 
   Recommend to accept, upon the recommendation of the Superintendent, the below policies submitted for second reading:
   

Revise/Review

1120 Board of Education Meetings

1330 Use of School Facilities

6142.12 Career and Technical Education

6142.2 English as a Second Language: Bilingual Programs

6146.2 Promotion/Retention

6147 Standards of Proficiency

6164.2 Guidance Services

6171.1 Remedial Instruction

6171.2 Gifted and Talented

6172 Alternative Education Programs

2. 
   Recommend to accept, upon the recommendation of the Superintendent, the below policies submitted for first reading:
   

Revise/Review

2131 Chief School Administrator

2240 Research, Evaluation and Planning

3100 Budget Planning, Preparation and Adoption

3510 Operation and Maintenance of Plant

3515 Smoking Prohibition

3542.1 Wellness and Nutrition

4112.2 Certification

4112.4/4212.4 Employee Health

4112.6/4212.6 Personnel Records

SUPERINTENDENT’S MONTHLY REPORTS 1-6

The West Long Branch Board of Education by means of a Consent Resolution accept various resolutions of a routine and non-controversial nature at one time; and

Whereas, the below listed resolutions are hereby accepted by the said Board of Education in whole as if the same were individually acted upon

1. 
   Enrollment report for the month of October 2016:
   

ENROLLMENT DATA
Pre-Kindergarten	19
Kindergarten	40
1	63
2	51
3	56
4	58
BETTY MCELMON ELEMENTARY TOTAL	287
5	64
6	63
7	73
8	66
FRANK ANTONIDES SCHOOL TOTAL	266
OUT OF DISTRICT STUDENTS	6
DISTRICT ENROLLMENT	559

2. 
   Move to accept, upon the recommendation of Superintendent, the following report of the Fire and Evacuation drills conducted during the month of October 2016:
   

School:	Betty McElmon Elementary	Frank Antonides School
Month:	October 2016	October 2016
Date/Time	1. 6^th @ 1:16 PM – 1:22 PM	1. 6^th @ 1:16 PM – 1:22 PM
	2. 14^th @ 9:15 AM – 9:20 AM	2. 14^th @ 9:15 AM – 9:20 AM
Type of Drill	1. EVACUATION DRILL	1. EVACUATION DRILL
	2. FIRE DRILL	2. FIRE DRILL
Duration of Drill	1. 6 Minutes 0 Seconds	1. 6 Minutes 0 Seconds
	2. 5 Minutes 0 Seconds	2. 5 Minutes 0 Seconds
Weather Conditions	1. Sunny & Mild	1. Sunny & Mild
	2. Sunny & Mild	2. Sunny & Mild
Participants of Drill	1. Students of Grades Preschool through Grade 4, Teachers & Staff.	1. Students of Grades 5 through 8, Teachers & Staff.
	2. Students of Grades Preschool through Grade 4, Teachers & Staff.	2. Students of Grades 5 through 8, Teachers & Staff.
Brief Description of What Was Drilled	1. Evacuation Drill. Jim Erhardt announced. Jim Erhardt, Mike Fiorillo, Kevin Pierson, and Chris Dale ran the drill. All students exited onto the fields in the rear of the school. No Police members were involved in the drill.	1. Evacuation Drill. Jim Erhardt announced. Jim Erhardt, Mike Fiorillo, Kevin Pierson, and Chris Dale ran the drill. All students exited onto the fields on the side and rear of the school. No Police members were involved in the drill.
	2. Fire Drill. The West Long Branch Fire Department ran the drill, as part of Fire Prevention Week. All students and staff exited through the fire drill exits and walked to the fields in the rear of the school.	2. Fire Drill. The West Long Branch Fire Department ran the drill, as part of Fire Prevention Week. All students and staff exited through the fire drill exits and walked to the fields on the side and rear of the school.

3. Move to accept, upon the recommendation of the Superintendent, the following Pupil Attendance Report for the month of October 2016:

STUDENT ATTENDANCE	# OF DAYS POSSIBLE	# OF DAYS ABSENT	PERCENT ATTENDANCE
Betty McElmon Elementary	5145	213.5	95.85%
Frank Antonides School	4772	166	96.52%

4. Move to accept, upon the recommendation of the Superintendent, the following Staff Attendance Report for the month of October 2016:

STAFF ATTENDANCE	TOTAL # OF DAYS	# OF DAYS ABSENT	%	LONG TERM LEAVE DAYS ABSENT	MINUS LONG TERM LEAVE %
BME	554	53.5	90.34	30	95.75
FAS	630	55	91.27	31	96.19

5. Move to accept, upon the recommendation of the Superintendent, the following HIB Reports for the month of October 2016:

	Reported Incidents	Confirmed Incidents	Unconfirmed Incidents
Betty McElmon Elementary	1	0	1
Frank Antonides School	0	0	0
TOTALS	1	0	1

6. Be it resolved, that the Board of Education approve the Application for State School Aide

      (ASSA) submission for the 2017-2018 school year.
DISCUSSION ITEMS:

• 
  Boys Baseball Field – Mr. Kramer
  
• 
  Interest on bond proceeds – Ms. Lowell
  
  • 
    The Board discussed transferring to debt service
    
• 
  M. Dellert Recognition? – Mr. Farrell
  
• 
  PARCC Test Data – Mr. Farrell
  
• 
  New Board Member Orientation – Mr. Farrell
  

PUBLIC COMMENTS:

None


MOTION TO ADJOURN

Motion offered by Mr. Kramer and seconded by Dr. Christopher was approved by an all in favor vote of 6/0 at 8:45 p.m.

Respectfully Submitted,

Corey Lowell

School Business Administrator/Board Secretary