Pcs entitlements

375 Comptroller Squadron PCS Smooth Move Brief



PCS ENTITLEMENTS
The 375^TH Comptroller squadron has prepared this guide to familiarize you with many of the PCS entitlements, requirements, procedures, and services by our staff at the Financial Services Office. Our goal is to provide you and the members of your unit the finest customer service you have experienced. If we can ever be of assistance, feel free to contact us at DSN 576-1851. It is our pleasure to serve the men and women of “Team Scott”.
TRAVEL
CONUS
Mileage rates for driving POV to next PDS or vehicle port/passenger port
A. Mileage

1. ONE POV USED…………………………….$0.23/Mile

2. TWO POV’S USED………………………….$0.46/Mile

B. Chart for determining number of authorized travel days

MILES	# OF DAYS
0001-0350	1
0351-0750	2
0751-1100	3
1101-1450	4
1451-1800	5
1801-2150	6
2151-2500	7
2501-2850	8
2851-3200	9
3201-3550	10
3551-3900	11

**Your gaining unit approves house hunting. You need to sign into your new unit prior to house hunting. Otherwise, you will be charged leave.

C. PER DIEM

Based on 350 miles per day for the distance. Per Diem is paid for each authorized travel day or less if the actual number of travel days used is less than authorized.

• 
  Member………………………………………..$123.00
  
• 
  Spouse…………………………………………$92.25
  
• 
  Dependent(s) 12 years of age and older………$92.25
  
• 
  Dependent(s) under 12 years of age…………..$61.50
  

**If your spouse travels non-concurrently with you, he/she is entitled to $123.00 per day
MIXED MODES
This form of travel is defined as driving for one leg of the PCS and flying for another leg. The payment will be your actual modes of travel not to exceed the greater of what it would have cost the government had you driven or flown the entire distance.
FLYING
If you are going on leave prior to going to your new PDS and still desire to fly the entire distance, TMO will still issue a TR. If the entire cost including travel to your leave point is the equal to or less than direct routing to your new PDS, your travel entitlement will be limited to the TR cost.
OVERSEAS

1. 
   MILEAGE………………………………………Same as for CONUS
   
2. 
   PER DIEM………………………………………Same as for CONUS
   
3. 
   MIXED MODES…………...…………………...Same as for CONUS
   
4. 
   FLYING………………………………………… (Same rules apply except that for the transoceanic portion. Unless specifically authorized in the orders, travel must be via MTA.)
   

NOTE: Normally, you are only authorized travel from Scott to your port. If your dependents are traveling to an authorized designated location, you are authorized to travel from Scott AFB to the designated location and then to the port, but only after you have officially out-processed the base in a PCS status. If you move your dependents prior to your official final out-processing, only your dependents are authorized travel entitlements.
You must be in possession of official PCS orders prior to any type of movement.

5. 
   You are authorized 1 overnight stay at the CONUS Port and the OVERSEAS Port if one or both are not considered within the local area of your OLD or NEW PDS.
   

TDY ENROUTE
Travel advance is authorized from Scott AFB to your TDY location only. The TDY station can pay the entitlement from the TDY point to the new PDS or Port and any accruals you need to pay to the Government Travel Card if the TDY is more than 30 days. Dependent travel entitlements are from Scott AFB to the new PDS via the Port, if applicable.


GOVERNMENT TRAVEL CARD (GTC)
The Government ATM cash advance program can and should be used in conjunction with all types of official travel, including PCS moves. ATM cash advances will be limited to the authorized and allowable out of pocket expenses that cannot be charged to the card. Major chargeable expenses (airline, lodging, rental car, etc.) will be charged to the GTC.
Cardholders in a PCS status must ensure that all charges are paid in a timely manner. If the move will take more than 45 days, cardholders are allowed an EFT advance to cover expenses. Each cardholder is responsible for keeping his/her GTC current while in a PCS status. Cardholders must notify their unit Program Coordinators (APC) with any name or address changes as soon as possible. Any Air Force employee or member who is arriving PCS must notify his/her APC to change over the account to the gaining unit. If you do not know who your unit coordinator is, please contact your unit orderly room.
DISLOCATION ALLOWANCE
The purpose of DLA is to partially reimburse a member for the expenses incurred in relocating the member’s household.
Authorized for members when dependents will be making the move with the member or who will be residing in a designated location.
Authorized for single member making a PCS move not assigned PERMANENT Government quarters at the new PDS. TSgt’s and above are given the entitlement without having to obtain written authority from the Housing Office at the new PDS. Self-certification is accepted. SrA and below will need written authority from the Housing Office. The rules for Mil to Mil couples are outlined in the JFTR, Chapter 5. Please contact your Financial Services Office to determine if one, both or neither is entitled to DLA.
TRAVEL ADVANCES
The Air Force encourages every traveler to use their GTC for the “Big 3 (Airline tickets, Lodging, Rental Car). Specific situations will be considered on a case-by-case basis.
Travel advances are payable within 10 duty days of your FINAL out-processing date.

**NOTE: If you are a GTC cardholder, you are NOT authorized a travel advance. If you are NOT a GTC cardholder, you will need to provide a letter from either the First Shirt or CC certifying you do not possess a GTC and authorize you an advance.
POV SHIPMENT:
If you take a car to port before you depart PCS and the government is paying to ship it, you are authorized to file for roundtrip mileage to/from the port. File your travel voucher when you return and you will receive roundtrip mileage at $0.51 per mile.
POV STORAGE
Effective 1 Apr 1997, you may be authorized POV storage if you cannot ship your vehicle to your overseas duty station. Please check with TMO for instructions regarding POV storage. If you personally procure commercial storage, you can be reimbursed up to the government cost of such storage.
Reimbursement is paid at the gaining base. Please check with your local FSO for specific information. File the contract from the storage facility, paid receipt and the letter from TMO to be reimbursed at your gaining base.
REIMBURSABLE EXPENSES
TRAVELER’S CHECKS

The total of the amount purchased may not exceed the amount authorized for the PCS move.

ATM FEES

Fees are only reimbursable when using the GTC. Keep a record of all ATM withdrawals to include all terminal fees. Reimbursement for fees will not exceed the amount authorized for the PCS move.

EXAMPLE: You withdraw $100.00 from an ATM machine. The ATM charges $1.50 at that time. Your VISA bill will be for $104.55. That is 3% of $101.50 plus $1.50. The easiest way to keep track is to save VISA ATM slips and turn in with your travel voucher.
*If you use your own ATM card, no fees are reimbursed.
BAGGAGE TIPS

Expenses incident to checking baggage, when itemized are reimbursable to members traveling by means other than POV. Customary tips for handling personal baggage at terminals are reimbursable. The number of pieces handled will be shown on the claim. Reimbursement is not authorized for tips or fees at hotels.

TOLLS

Reimbursement of tolls is authorized for travel by POV for travel over the most direct route between duty stations.

TAXIS

Reimbursement is authorized for taxi fares and tips at 15%.

POV MILEAGE

Claim POV mileage for transportation between passenger terminals if applicable.

PARKING

Parking fees at the airport can be reimbursed.

BILLETING

Billeting receipts are required only when you are PCSing with a TDY enroute. You must have your billeting receipt, contract quarters authorization, or hotel receipt (with authorization from billeting) if staying off-base. (Billeting at the losing or gaining base is TLE/TLA which is discussed later.)

PLANE/TRAIN/BUS TICKETS

Commercial transportation may be reimbursed. Save receipts and claim on voucher at gaining base

*SAVE GAS RECEIPTS FOR DITY MOVES ONLY

MILITARY PAY
FAMILY SEPARATION ALLOWANCE (FSA)
Payable to members on a REMOTE/DEPENDENT RESTRICTED tour at $250 per month. For those who are TDY enroute, FSA is also payable at $250.00 per month as well if the duration of the TDY is over 30 days.
BASIC ALLOWANCE FOR SUSISTENCE (BAS)
Upon your PCS, your entitlement to BAS automatically continues regardless of rank. If you are an E4 or below and living in the dorms, you will receive full rate BAS while in PCS status.
BASIC ALLOWANCE FOR HOUSING (BAH)
BAH rates can be found on https://secureapp2.hqda.pentagon.mil/perdiem/bah.html
All members receiving BAH will continue to receive this entitlement at the Scott AFB rate until you sign-in at your gaining station.
If you are an E4 or below and living in the dorms, your BAH will flip to the single rate BAH upon signing out of the dorms and will continue to receive the entitlement until you sign-in at your gaining station.
OVERSEAS ALLOWANCES
Visit the following web site to see the current rates for your overseas duty location.

https://secureapp2.hqda.pentagon.mil/perdiem/rateinfo.html

COST OF LIVING ALLOWANCE (COLA)

OVERSEAS HOUSING ALLOWANCE (OHA)

MOVE-IN-HOUSING ALLOWANCE (MIHA)

TEMPORARY LODGING EXPENSE (TLE)
Who is authorized?
TLE is payable for Temporary Lodgings occupied by the member and/or dependents before departure from the area of the old PDS within CONUS and after arrival of the new PDS within CONUS when per diem is not otherwise payable.
Who is not authorized?
1. When leaving active duty

2. For a house-hunting trip taken before the member moves to the new PDS (i.e., not in conjunction with a PCS)

3. On behalf of dependent(s) acquired after the effective date of a PCS order

4. On behalf of dependent(s) who returned from an OCONUS location prior to PCS order issuance (see

Chapter 5, Part J)

5. On behalf of dependent(s) relocating for personal safety (see par. U5205)

6. When ordered to Indeterminate Temporary Duty (ITDY).
How many days are payable?

A total of 10 days in conjunction with a new PCS is payable in CONUS. For example:

- 5 days in the vicinity of the old PDS and 5 days in the vicinity of the new PDS, or 10 days in the vicinity of either PDS.
- 10 days in connection with a PCS from a PDS outside CONUS to a PDS in CONUS.
- 5 days in connection with a PCS in CONUS to a PDS outside CONUS.
You must utilize available billeting/TLF on base. Reimbursement for off-base lodging must be accompanied by either a “Statement of Non-Availability” or block 9 on the Application For Temporary Lodging Expense form must be filled out by the billeting/TLF office to certify lodging is not available.
When you are claiming TLE, make sure you furnish the following documentation:
1. A copy of your PCS settlement voucher if not filing in conjunction with PCS travel

2. Two copies of your orders.

3. Copies of all lodging receipts that you are claiming

4. A completed TLE form (you may request a copy of this at the Finance Customer Service counter)

- Even if you exceeded the maximum 10 days that is allowed for TLE, make sure you claim all the days that you stayed in temporary lodging. We will pay you for the 10 most expensive days of lodging. If you stayed off base, make sure you turn in a non-availability form or have block 9 filled out by the billeting/TLF office
NOTE: TLE is to reimburse lodging costs incurred at either your previous PDS or your new PDS. Lodging costs incurred enroute will be reimbursed through the per diem reimbursement.

EXCEPTION TO THE RULE – If you are PCSing CONUS to OCONUS or OCONUS to CONUS you are authorized one overnight stay at both your departure port and your arrival port.

TEMPORARY LODGING ALLOWANCE (TLA)
What is TLA?
TLA is similar to TLE. It is a reimbursement for temporary quarters occupied at your overseas PDS.
Each base has their own local procedures to file for TLA. Sixty (60) days is the maximum allowable reimbursement for TLA unless the gaining base grants an extension. File for TLA at your gaining overseas PDS with lodging receipts every 10 to 15 days. Ask your gaining FSO for specifics on filing for TLA.
ADVANCE MILITARY PAY
This is an advance payment to provide you with funds that will assist you with PCS related expenses that occur during your move. You may receive up to 3 months advance pay (Base Pay minus deductions and taxes on your LES) 30 days prior to you departure or within 60 days from arrival at your new station.
*Members can apply up to 180 days after arrival with approval from Commander
Required documentation: DD Form 2560 and 2 copies of your PCS orders.
E-4 and below MUST have commander’s approval prior to any payment of advance pay and must include an itemized listing if the advance payment is more than one month.
E-5 and above may elect to receive one month advance pay with 12 months repay without commander’s approval. However, you must have commander’s approval for more than one month advance pay or more than a 12 month repay. Requests for more than one month advance pay MUST include an itemized listing of PCS related expenses. Requests for more than 12 months repay must include a list of outstanding debts that indicate sever financial hardship.
MAILING/BOND ADDRESS

If you know your future mailing address, you may go into MyPay prior to your departure to update your mailing address. In order to change your bond mailing address, you will need to come into the Finance Customer Service lobby to change the address. Make sure that you update your address when you have a good mailing address at your new PDS. This will ensure that you get your pay statements and W-2’s.

DIRECT DEPOSIT

Direct deposit is MANDATORY. It is a way of ensuring that you receive your funds on payday.

If you would like to change your direct deposit to a different account or financial institution, you will need to login to MyPay to update your direct deposit information. If you need to change your direct deposit information for travel vouchers, you will need to turn in a hard-copy direct deposit form.
DO NOT close your old account until the first deposit is made to your new account.
REQUIRED DOCUMENTS

Make sure you bring your pay records, any tickets (issued or purchased), copies of your orders and any receipts needed to your in-processing briefing at your gaining base.