Minutes from the November 18

Minutes from the November 18^th, 2014 Regular Meeting
Meeting called to order at 7:07 by Jon Hay
Secretary Paden Brobst took Roll Call. Becky Applegett, Rachel Bausch, Paden Brobst, Denise Buergel, Linda Earman, Dave Fleshman, Emily Gabriel, Jon Hay, Deborah Johnson, Cameron Krebs, Jim Krebs, Kathy McNutt, Shirley Russell, Kevin Wiley, Tim Shade.
Cameron Krebs moved to approve September minutes as revised and secretary’s report, second by Kevin Wiley. Motion Passed.
Treasure’s Report was delivered by Cameron Krebs, Linda Earman requested a financial statement and profit/loss sheets. Rachel Bausch moved to accept Treasure’s Report, second by Becky Applegett. Motion passed.
Fair Manager’s Report
Tim Shade delivered the fair managers report. Reported on the OFMA district meeting, also explained new proposed tent code/permits.
Kathy McNutt moved to accept the Fair Manager’s Report, second by Becky Applegett. Motion passed.
Committee Reports
Promotions and Special Events

Approval to pursue a contract

• 
  Simply PR Emily Gabriel moved to accept, Linda Earman Seconded. Motion Passed.
  
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  Radio Advertisement Denise Buergel moved to accept, Kathy McNutt Seconded. Motion Passed.
  
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  10TV Ads Jim Krebs moved to accept, Paden Brobst Seconded. Motion Passed.
  
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  Columbus Dispatch Paden Brobst moved to accept, Denise Buergel Seconded. Motion Passed.
  

The marketing plan for 2015 was passed out and reviewed. Kevin Wiley moved to accept the plan, Emily Gabriel seconded. Motion passed.
The reading program was discussed for continuation in 2015. Rachel Bausch moved to continue the program, Kevin Wiley seconded. Motion passed.
Contracts Committee

Emily Gabriel moved to approve the contract for Chris Logsdon, Rachel Bausch seconded. Motion Passed.

Emily Gabriel moved to approve the contract for Smash It Inc., Rachel Bausch seconded. Motion Passed.
Emily Gabriel moved to approve the contract for Rental Agreements, Paden Brobst seconded. Motion Passed.
Rachel Bausch moved to postpone the contract till next meeting for needed corrections, Kathy McNutt seconded. Motion passed.
Old Business

OFMA

• 
  Tim Shade reminded the board that the OFMA dates are January 8^th – 11^th 2015, Jr. Fair Day is Saturday the 10^th. Registration is due before the next meeting.
  
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  Emily moved to purchase a $200 membership to the OFMA, Rachel Bausch seconded. Motion passed.
  
• 
  Kevin Wiley moved to make Paden Brobst the delegate for the OFMA convention and Jon Hay as the alternate, Denise Buergel seconded. Motion passed.
  
• 
  Cameron Krebs moved to pay for ticket to the Friday luncheon, Dave Fleshman seconded. Motion passed.
  

New Business
Tim shade shared the invitation to the Bates 50^th anniversary party on January 10^th at the OFMA convention.
Jon Hay passed out the new fair managers responsibilities to review for next meeting.
Kathy McNutt moved to renew the use of Martech for 2015 for $477, Debbie Johnson seconded. Motion passed.
Information on the building was presented to the board by Jon Hay and handed out the outline first made by the building committee.
Tim Shade presented budgets and proposed designs from two different builders.
Jon Hay will talk to Norwich township about location and building.

Paden Brobst

Secretary