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Time management tasks
(a) 
Identifying objectives
: and the key tasks which are most relevant to achieving them – sorting out 
what the supervisor 
must
do, from what he 
could
do, and from what he would 
like
to do. 
Urgent
is not always the same as 
important
.
(b) 
Prioritising and scheduling
:
 
assessing key tasks for relative importance and amount of time 
required. Routine non-essential tasks should be delegated – or done away with if possible. 
Routine key tasks should be organised as standard procedures and systems. Non-routine key 
tasks will have to be carefully scheduled as they arise, according to their urgency and 
importance; an up-to-date diary with a 
carry forward system 
to follow-up action will be helpful. 
(c) 
Planning and control
: Schedules should be regularly checked for disruption by the unexpected; 
priorities will indicate which areas may have to be set aside for more urgent items. Information 
and control systems in the organisation should be utilised so that problems can be anticipated, 
and sudden decisions can be made on the basis of readily available information. 
1.1 Principles of time management 
The key principles of time management can be depicted as follows. 
Principles
of effective
time management
Action
plans
Focus
Goals
Organisation
Urgency
Priorities
BPP Tutor Toolkit Copy

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PART E: PERSONAL EFFECTIVENESS AND COMMUNICATION IN BUSINESS 
 
438
 
1.1.1 Goals 
If you have no idea what it is you are supposed to accomplish, all the time in the world will not be long 
enough to get it done. Nor is there any way of telling whether you have done it or not. To be useful, 
goals need to be SMART: