Board of Trustees Meeting Thursday, May 10, 2012 Meeting Minutes Present Board Members

Spring Township Library Association

Board of Trustees Meeting

Thursday, May 10, 2012

Meeting Minutes

Present Board Members: Lori Abou-Omar, Donna Bird, Michelle Coldren and John Dallas

Absent Board Members: Sherry Auman, Sharon Daly and Carol Gardecki

Present Advisors: Kevin Bitz , John Emerick, Andrea Hunter and Patricia Lowry

Absent Advisors: Judy Druckenmiller, Barbara Kline and Jestyn Payne

1. 
   Call to Order - The meeting was called to order at 7:08 p.m. by President John Dallas at the offices of the Twp. of Spring administration building.
   
2. 
   Roll Call – Sign In Sheet (Secretary) - Completed by the use of a sign in sheet.
   
3. 
   Welcome New Director –A welcome reception will be held at the Spring Township Library on Monday May 14, 2012 from 4:30 p.m. to 6:30 p.m. It is sponsored by the Spring Township Friends.
   
4. 
   Consent Agenda - A motion to accept the minutes as written was made by Michelle Coldren and seconded by Lori Abou-Omar. All voted in favor, motion passed. We found that our secretary, Donna Bird does not have to abstain from the vote.
   
   1. 
      STLA Minutes – April 12, 2012
      
   2. 
      Financial Reports
      
   3. 
      BCPL April Report
      
5. 
   Spring Library – Patty Lowry – Library director’s reports created by Tracee Yawger were received and reviewed.
   
6. 
   WL/WH Library – Andrea Hunter – Library director’s reports received and reviewed.
   
7. 
   Friends Reports
   
   1. 
      Spring – John Emerick -
      
      1. 
         Coupons for Jake’s Greenhouse in Sinking Spring are all sold. They paid $10 ea and sold each for $7 making a profit of $3 on each one sold.
         
      2. 
         Best Kept Secrets Tour – It runs for 2 weeks and costs $7.00. Look for the information in the library and the website.
         
      3. 
         Pig Roast Tickets – They cost $20 and $10 is our profit. Patty will bring some tickets to the West Lawn/Wyomissing Hills library to be sold there.
         
   2. 
      West Lawn / Wyomissing Hills – No report
      
8. 
   BCPL Next Meeting – Wed. May 16^th, 7 PM @ System Hq. – Donna Bird will attend. Report received.
   
   1. 
      New Administrator Meet and Greet
      
   2. 
      eBook Task Force Meeting
      
9. 
   Old Business
   
   1. 
      Credit Card Machine – Patty – No cost to us. It is being ordered. No test.
      
      1. 
         A motion was made by Michelle Coldren to authorize John Dallas, a signer and Kevin Bitz to open a separate bank account for receipts from the credit card machine. Lori Abou-Omar seconded, all approved. Motion passed.
         
10. 
    New Business
    
    1. 
       Delinquent Fines – Patty -
       
       1. 
          She will investigate.
          
          1. 
             Check with a district justice.
             
       2. 
          With a collection agency
          
          1. 
             Over $50
             
          2. 
             Less than a year, their cost is 33 1/3%.
             
          3. 
             Over a year, their cost is 50%.
             
11. 
    Suggestion Box –
    
    1. 
       Spring Township
       
       1. 
          You have nice books.
          
       2. 
          We need faster computers.
          
          1. 
             This may be able to be fixed.
             
          2. 
             Andrea Hunter will check with the Comcast situation at West Lawn.
             
    2. 
       West Lawn - None
       
12. 
    Other Issues/Concerns/Comments – Around the Table – Public Comment…
    
    1. 
       Lori Abou-Omar – She is hopeful. Good comments for new administrator and inspiring.
       
    2. 
       Kevin Bitz – If they get a new PC they should keep the old monitor.
       
    3. 
       Patricia Lowry – County and State concerns.
       
    4. 
       Michelle Coldren / John Dallas – Painting discussion. Possibly go to Sherwin Williams in the spring as that is who the township uses. John thinks we should have it professionally painted and he will get quotes.
       
       1. 
          John Dallas – Spring Township library is not in the ads again
          
          1. 
             We should be in the Merchandiser and the Bulldog Blitz.
             
       2. 
          The website should have the Welcome Reception added.
          
       3. 
          We should create a FaceBook page
          
       4. 
          Tracee Yawger status for website rolling.
          
    5. 
       John Emerick – 50/50 with WL
       
       1. 
          
          

(Short Break)

13. 
    Executive Session – Personnel
    
    1. 
       In at 8:43 pm.
       
    2. 
       Out at 8:52 p.m.
       
    3. 
       Motion to approve Patricia Lowry’s 90 day probation period goals was made by Michelle Coldren, seconded by Lori Abou-Omar and approved by all. Motion passed. -
       
14. 
    Trustee Training “Getting on Board” – Not enough board members present. This will be rescheduled.
    
15. 
    Actions (if needed) – Nothing needed
    
16. 
    Adjourn Meeting – Michelle Coldren made a motion to adjourn the meeting at 8:55 p.m.
    

Respectfully submitted,

Donna M. Bird

STLA Board Secretary

Next Meeting: Thursday, June 14, 2012 7 PM at Township of Spring Admin. Bldg.