Attendees: Yatin Trivedi

Approved Minutes
SEC Teleconference

20 June 2013

Attendees:

Yatin Trivedi

Amin Karim

Wael Diab

Kishik Park

David Law

Don Heirman

Arthur Winston

Rui Costa

Susan Tatiner

Samantha Bradley

Jennifer McClain

Draft Agenda v2.0

1. 
   Call to Order (Trivedi)
   
2. 
   Roll Call/Introductions (Trivedi)
   
3. 
   Approval of draft agenda (Trivedi)
   
4. 
   Approval of draft minutes from 15 March 2013 (Trivedi)
   
5. 
   Approval of draft minutes from 30 April 2013 (Trivedi)
   
6. 
   Educational Activities Student Education Resources Committee (McClain/Winston/Costa)**added 17 June 2013
   
7. 
   Standards Internship (Tatiner)
   
8. 
   Technology policy education in India and Africa in 2014 and 2015 (Tatiner)
   
9. 
   SIIT Standards Education Panel (Tatiner)
   
10. 
    IEC-IEEE Challenge books (Tatiner)
    
11. 
    Standards Education Grant Flier (Tatiner)
    
12. 
    Standards Education eZine (Trivedi/McClain)
    
13. 
    UK/RI Student Paper Competition (McClain)
    
14. 
    Student Application Papers (Trivedi)
    

1. 
   New Applications #158, #166-#175
   
2. 
   Final Papers #122, #127, #128, #140
   
3. 
   SEC Tracking Spreadsheet for votes/comments
   
1. 
   New Business
   
2. 
   Next Teleconference: Wednesday, 10 July 2013, 4:00 PM Eastern
   
3. 
   Adjourn
   

1. 
   Meeting was called to order at 4:04 PM EST.
   
2. 
   All attendees introduced themselves.
   
3. 
   Approving the draft agenda was discussed, however there was no quorum of SEC members so no vote was taken.
   
4. 
   Approving the draft minutes from 15 March 2013 and 30 April 2013 were postponed due to lack of quorum.
   
5. 
   Arthur Winston and Rui Costa joined the call on behalf of the Student Education Resources Committee (SERC). The SERC is a committee of the University Resources Committee under the Educational Activities Board (EAB). Rui explained about the IEEE-X Academic Initiative and how it could be used to develop standards education content.
   
   1. 
      Intent is to develop locally-focused on-line video presentations as study aids for students in popular classes.
      
   2. 
      The project creates video modules for students in their native language.
      
      1. 
         Student branches will be creating videos by working with their professors to create content for students.
         
   3. 
      Rui indicated they have 26 universities from 12 different sections involved.
      
   4. 
      Creating now a front and back end to house all of the content and enhancing the website with more features.
      
   5. 
      The SEC’s goal to create standards videos aligns with the IEEE Academic goals to create more content.
      
      1. 
         They need content for their main site.
         
      2. 
         Our standards videos can be placed on front page of the site so our videos are featured prominently.
         
      3. 
         SEC would create one to a handful of videos stressing the importance of standards, etc.
         
      4. 
         They already have the structure to create the videos and we can join them.
         
   6. 
      These are not courses. More like study notes.
      
      1. 
         They should be a maximum of 7 minutes. Can be very short = 2 minutes.
         
      2. 
         80% of the modules were done by the professors so far and 20% by students.
         
      3. 
         May be necessary to educate the professors on standards, since they may not be that familiar with the standards/process.
         
   7. 
      Videos are hosted in YouTube. They are receiving feedback from students via social media and email.
      
   8. 
      Their website is not yet hosted by the IEEE. It is hosted in the Cloud. Will eventually have an IEEE approved website.
      
   9. 
      The project has not officially launched. It will launch in September. They will have measurements on the website for feedback.
      
   10. 
       They have funding from NIC. They are applying now for another round of funding.
       
       1. 
          Cost to student branches is for the recording equipment only. This will be covered by the NIC.
          
   11. 
       Yatin expressed that this is a good idea and the rest of the SEC should take a look at program and come up with suggested content.
       
       1. 
          We can encourage students to create videos that focus on their projects and the relevance of standards to the project. This would be provided to Jennifer.
          
   12. 
       Rui will prepare a presentation that shows how the final project will look and help give us ideas. Show us a prototype so we know what we will need to provide and the time involved. Will include screen shots too.
       
   13. 
       Yatin indicated that we can prepare our own SEC video talking about standards.
       
   14. 
       Action: Jennifer to share the SEC meeting minutes with Arthur and Rui.
       
6. 
   Susan Tatiner went through presentation to address agenda items #7 through #11. See the slides attached to agenda item #7.
   
   1. 
      Update on Standards Internship: SA is gauging interest in potential participation in the program with several universities in India.
      
      1. 
         Yatin asked what the deliverables will be. The interns will have deliverables to their university and to their employer.
         
      2. 
         The IEEE would serve as a training function. We may add some testing as part of the training to include an evaluation/assessment component, but the intern would not be expected to do work for the SA.
         
   2. 
      SA plans to begin policy education fora as part of its increased engagement in the area of advocacy and thought leadership.
      
   3. 
      Planning for India in 2014: Policy education forum with focus on OpenStand and eHealth themes to be held at same time as BOG meeting in Feb-Mar 2013.
      
      1. 
         Collaborative activity with IEEE internal groups, such as BOG, GCC, India Regional team, SEC, eHealth team, OpenStand team.
         
      2. 
         Seek SEC also as an active partner. Objectives for the forum are under development and SEC input is sought; one objective can be to offer something that can become an ongoing activity.
         
      3. 
         India forum expenses have been included in 2014 SA budget.
         
   4. 
      Africa 2015
      
      1. 
         Still in exploratory stage
         
      2. 
         Corporate team led by Gordon Day made recent trip to Africa.
         
      3. 
         Follow-up items discussed with SA included interest at Kenya Bureau of Standards in developing an MOU with the IEEE.
         
      4. 
         One element of MOU might be IEEE engagement in KBS Standards Awareness workshops at universities.
         
      5. 
         Forum ideas/options include:
         
         1. 
            Policy education forum similar to one in India in 2014
            
         2. 
            Larger, IEEE Pan-African Technical Forum
            
            1. 
               In collaboration with Corporate, TAB, and Conferences
               
         3. 
            TG 5 on Public Policy and TG 4 on International organizations are exploring Africa forum
            
         4. 
            Group of volunteers in SA have expressed interest in exploratory trip to Africa in 2014.
            
      6. 
         Country choice is one key first item: Ghana, Senegal, South Africa, Morocco, Kenya have all been mentioned.
         
         1. 
            Yatin expressed the need to put together some information on what the SEC participation would involve. What do we (SEC) need to do to put together recommendations on how standards education could be involved?
            
         2. 
            Susan indicated that infrastructure development is the most primary need. When it comes to what the IEEE has to offer, Standards would play a key role.
            
            1. 
               Much more thought and planning is needed before decisions are made for this forum. We are closer for the India event.
               
   5. 
      Susan provided an update on the IEEE-SIIT Conference.
      
      1. 
         Ad Hoc-proposed topic and date/time to SIIT Operating Committee were accepted.
         
      2. 
         Standards Education panel, “What Does Industry Want from Standards Education” will be held mid-day on Wednesday, 25 September 2013, second day of IEEE-SIIT 2013.
         
         1. 
            SEC Ad Hoc: Yatin Trivedi, David Law, James Irvine, Howard Wolfman, Jennifer McClain, Rona Gertz, Sue Vogel, Susan Tatiner
            
         2. 
            Invitation to next ad-hoc call will be coming soon. Need to find SME’s.
            
         3. 
            If anyone has any suggestions for SME’s let us know. Yatin suggested that maybe James Irvine would be a good participant to represent academia.
            
   6. 
      The IEC-IEEE Challenge book/brochures containing the challenge winning papers are now available.
      
   7. 
      The new student application grant fliers are ready for distribution. Will be easily updated for 2013.
      
7. 
   Update on Standards Education eZine was provided by Yatin and Jennifer.
   
   1. 
      Jennifer to look for academic contributions for core articles about standards in the classroom.
      
   2. 
      Susan is coordinating articles on Open Stand.
      

8. 
   Wael mentioned that we have pictures from the ITU Kaleidoscope event in Kyoto, Japan in April. They can be included with an article in the eZine.
   
   1. 
      We can include also on the Standards Education website and/or a Facebook page.
      
   2. 
      SA has a very active Facebook/Twitter/Linked in page. They can easily add new content. EA also has same.
      
   3. 
      Susan and Jennifer will work with Shuang and Mirelle to add more content to the social media.
      
9. 
   Group discussed the request to once again sponsor a Student Branch Paper Competition for IEEE UK & RI Chapter.
   
   1. 
      SEC sponsored the competition in 2011, but we had only two submissions. Neither were accepted.
      
      1. 
         Group agreed to the following topic for the 2013 competition:
         
         1. 
            What has been the impact of standards on one of the following industry segments?
            

• 
  Power and Energy
  
• 
  Computers
  
• 
  Communication
  
• 
  Industrial Automation
  
• 
  Medical Industry – what is the society?
  

1. 
   No more than 5,000 words, including graphs and/or photos
   
1. 
   Group agreed to support this effort.
   
   1. 
      First prize will be $500.00.
      
   2. 
      Second prize will be $300.00.
      
1. 
   Group reviewed all of the student applications and final papers. Because there was not a quorum, recommendations will be sent to SEC members for confirmation votes.
   
   1. 
      New student applications:
      

#158: Disapprove

#166: Disapprove

#167: Approve

#168: Approve

#169: Disapprove

#170: Request review and recommendation from Wael, James and David

#171: Request clarification

#172: Request clarification

#173: Request clarification

#174: Disapprove

#175: Approve

2. 
   Final Student Application Papers:
   

#122: Revise to include reference to standards in Reference section. Resubmit.

#127: Accept

#128: Accept

#140: Reformat paper and resubmit.

11. 
    Meeting was adjourned at 6:08 PM.
    

Summary of Action Items

1. 
   Jennifer to share the SEC meeting minutes with Arthur Winston and Rui Costa.
   
2. 
   Susan and Jennifer will work with Shuang and Mirelle to add more content to the social media.
   
3. 
   Jennifer to contact UK & RI Student Branch about SEC agreement to sponsor student paper competition.
   
4. 
   Jennifer to send out email ballot to SEC members to confirm recommendations for new student applications and final student application papers.