Roll Call Secretary Paden Brobst took Roll Call. Becky Applegett, Rachel Bausch, Denise Buergel, Gary Dever, Linda Earman, Dave Fleshman, Jon Hay, Dave Hickman,

Minutes from the January 20^th, 2015 Regular Meeting

Meeting called to order at 7:05 by Jon Hay

Roll Call

Secretary Paden Brobst took Roll Call. Becky Applegett, Rachel Bausch, Denise Buergel, Gary Dever, Linda Earman, Dave Fleshman, Jon Hay, Dave Hickman, Tina Hickman, Deborah Johnson, Jeff Karn Jim Krebs, Kathy McNutt, Shirley Russell, Kelly Willis, Kevin Wiley, Tim Shade, Beth Boomershine.

Secretary’s Report

Denise Buergel moved to approve December minutes, second by Rachel Bausch. Motion Passed.

Treasure’s Report

Cameron Krebs reported a balance of $57,455.87 and 2 outstanding checks.

Fair Manager’s Report

Gary Dever moved to approve the Fair Manager’s Report, seconded by Jeff Decker. Motion Passed.

Committee Reports

Entertainment Committee

Shirley Russell reported the grandstand line up is set for the fair. Kids tent sub-committee met and are expecting 100 kids each morning and evening, and to be agriculturally and educationally based. Christy Clark has taken care of senior day.

Kevin Wiley moved to approve the contract for Tom Walsh, seconded by Cameron Krebs. Motion Passed.

Jr. Fair Committee

Jr. Fair established committees at their last meeting.

Sale Committee

Sale committee met last week and had a planning meeting.

OFMA Review

Reviewed the Bates 50^th anniversary Disney trip giveaway, for anyone who attends the fair. Registration is open from open to a half hour til close. Jeff Decker moved to approve the Franklin County Fairs involvement in the giveaway, seconded by Dave Hickman. Motion Passed.

Old Business

Jon Hay talked to Dwight Beougher of Franklin County Farm Bureau and has asked that we hold off on receiving an appraisal for the land across Northwest Pkwy, as the situation has changed.

The board reviewed the email from the Norwich Township Trustees that informed the board that the $300,000 pledge for a new building is no longer on the table.

Jon Hay reviewed the fair manager description written by a sub-committee. Kevin Wiley moved to approve the description, seconded by Kathy McNutt. Motion passed.

New Business

Accounting services were discussed, along with what services will need to be provided by the company. Cameron Krebs moved to investigate into outside entities, seconded by Dave Hickman. Motion passed.

Jon Hay spoke about fundraising for the new building. Informed the board that the deadline for the Farm Bureau matching funds is 8 months away. Jon also challenged each board member to raise $4,000. Discussions were had about needing assemble a fundraising packet, approaching the commissioners for a contribution and show evidence of campaign for funds. Kelly Willis suggested looking into a professional fundraiser to seek funds. Kevin Wiley moved to allow the route of professional fundraiser to be investigated further, seconded by Rachel Bausch. Please review and bring any ideas to the next board meeting.

Kathy McNutt moved to renew the Ag. Society’s membership to the Hilliard chamber of commerce, seconded by Linda Earman. Motion failed.

Gary Dever moved to renew the Fair’s advertisement in Huff’s National Fair Director Advertisement, seconded by Cameron Krebs. Motion passed.

Dave Hickman moved to not renew the Ag. Society’s membership to the IFMA, seconded by Jeff Karn. Motion passed.

Jeff Decker came up with a proposal for decorations for the entertainment tent totaling $1,118.95 not to exceed $1,200. Upon review Tim Shade commented that straw is not allowed to be used in tents per fire code. Shirley Russell moved to allow Jeff to proceed with the project, seconded by Kathy McNutt. Motion passed.