Time: 7: 08pm Members in attendance

Burgettstown Area Youth Soccer Association

Meeting Minutes

November 20, 2016

7:00 p.m.

Burgettstown Knights of Columbus Meeting Hall

1. 
   Call to Order – John County Time: 7:08pm
   

Members in attendance: Amy Lemmon, Cathy Brown, David Henke, John County, Jason Katrencik, Rich Lombardi, Don Godfrey, Jason Nix, Rick Gasior.

2. 
   Approval of previous meeting minute:
   

Approved: 1st: Jason 2nd: Amy

3. 
   Treasures Report: Dave Henke
   

1. 
   Approval of August 2016 Bank Statement and Money Market.
   
   1. 
      Bank Statement Balance:
      
      1. 
         Beginning: $14,083.39
         
      2. 
         Ending: $4,735.60
         
   2. 
      Money Market Balance:
      
      1. 
         Beginning: $17,915.33
         
      2. 
         Ending: $17,915.63
         

2. 
   Bills paid:
   
   1. 
      Field Maintenance: $1,840.00
      
   2. 
      Uniforms:
      
      1. 
         $1,719.50 Inhouse Uniforms
         
      2. 
         $725.00 balance on Travel Uniforms. ($2,500 initial payment/deposit)
         
   3. 
      End of Season Awards:
      
      1. 
         Trophies: $540.95
         
      2. 
         Shirts:
         
         1. 
            Inhouse: $680.00
            
         2. 
            Travel: $681.00
            
   4. 
      Inhouse Insurance: $1,605.50
      

Motion to Pay Bills: Approved: 1st: Amy 2nd: Don

3. 
   Future/Outstanding Bills:
   
   1. 
      Field Maintenance: $600.00
      

4. 
   Registrar’s Report: Cathy Brown / John County
   

1. 
   Registration for Spring 2017 is open and closes midnight Feb 1, 2016.
   
2. 
   Early Registration Discount of $5.00 ends Nov 22, 2016. John will send out a reminder email to league.
   
3. 
   Discount Fee schedule:
   
   1. 
      Returning Player - $5.00
      
   2. 
      Recycle Travel Uniform - $25.00
      
   3. 
      3^rd Sibling - $10.00
      
4. 
   Late Fee: $20.00
   
5. 
   Concession Stand Opt out Fee: $50.00
   
6. 
   Concession Stand Hold Check: $25.00 due at the time of delivery of uniform/jersey.
   
7. 
   25 Families have registered players for the Spring.
   

5. 
   Concession/Spirt Shop Report: Rich Lombardi / John County (Jessica Hixon/Jennifer Broznick)
   

1. 
   Jessica & Jennifer will be returning in the spring to run the Concession Stand.
   
2. 
   Reminder: $5 increase in registration fee to cover increasing operation costs.
   
3. 
   Concession Stand Results:
   
   1. 
      October Concession Gross Revenue:
      
      1. 
         Inhouse - $1,030.75
         
      2. 
         Travel - $87.50
         

6. 
   Grounds Report: Rick Gasior
   

1. 
   THANK YOU!!! to the volunteers who help paint the fields during the fall season.
   
2. 
   NEED Rain.
   
3. 
   Work completed at the end of the fall season:
   
   1. 
      Fields fertilized.
      
   2. 
      Repaired damaged areas of fields and seeded.
      
   3. 
      Over seeded entire fields.
      
   4. 
      Rented power aerator and aerated high traffic areas of fields.
      
   5. 
      Aerated entire field by tow behind aerator.
      
   6. 
      Placed 18 ton of mushroom manure on high traffic areas to encourage new growth.
      
   7. 
      Placed 12 bales of straw to cover new seed in thin grass areas.
      

4. 
   Field Closing work detail competed:
   
   1. 
      Picnic benches stacked and locked.
      
   2. 
      Removed and stored garbage cans.
      
   3. 
      Removed and stored signs/banners.
      
   4. 
      Nets removed and stored. Goal frames stacked and locked.
      
      1. 
         New Nets needed for Spring:
         
         1. 
            2 x U17
            
         2. 
            2 x U10
            
         3. 
            2 x U8
            
         4. 
            2 x U6
            
5. 
   Possibility exists that Spring Soccer Practices may need to be at Verelst to allow time for home fields to recover and grow grass.
   

7. 
   Vice President Report: Rich Lombardi
   

1. 
   Replacement trophies for damage ones have arrived.
   

8. 
   President’s Report: John County:
   

1. 
   Insurance for Board Members is recommended, and discussion / review followed. $540 for 1 Million Coverage. This coverage used to be included in normal insurance program. PAWEST now offers separately at additional cost. This coverage used to be included in PAWEST insurance program, now separated out.
   

Motion for additional Coverage: Approved: 1st: Don 2nd: Jason

9. 
   New Business
   

1. 
   LSA Grant (Dave):
   
   1. 
      Next year plan. Submissions July 2017. Decision Dec 2017.
      
   2. 
      Possible Improvement areas, listed by priority:
      
      1. 
         Field Extension
         
      2. 
         Fence & Security
         
      3. 
         Water
         
      4. 
         Concession Stand expansion
         
      5. 
         Storage building
         
      6. 
         Bathrooms
         
      7. 
         Parking lot improvement
         
   3. 
      Possible BAYSA matching investment:
      
      1. 
         $5,000 for $25,000
         
      2. 
         $10,000 for $50,000
         

2. 
   Fund Raising:
   
   1. 
      Spring Event discussed.
      
   2. 
      Pirates / Penguin Ticket Raffles.
      

3. 
   Elections 2016 -2017 Season Board Member.
   
   1. 
      President, John County nominated by Cathy in Oct Mtg, he accepted. Floor open to additional nominees for President. None. John is Unopposed.
      

Motion to close nominations: Approved: Jason

Motion to accept John as President: Approved: 1st: Amy 2nd: Jason

2. 
   Vice President, Rich Lombardi nominated by Cathy in Oct Mtg, he accepted. Floor open to additional nominees for Vice President. None. Rich is Unopposed.
   

Motion to close nominations: Approved: Cathy

Motion to accept John as President: Approved: 1st: Don 2nd: Amy

3. 
   Registrar, Cathy Brown nominated by John in Oct Mtg., she declined. Floor open to additional nominees for Registrar. Cathy nominated Shawn Nix. Shawn accepted.
   

Motion to close nominations: Approved: Amy

Motion to accept Shawn as Registrar: Approved: 1st: Cathy 2nd: Jason

4. 
   Treasurer, Dave Henke nominated by Don in Oct Mtg, he accepted. Floor open to additional nominees for Treasurer. None. Dave is Unopposed.
   

Motion to close nominations: Approved: Don

Motion to accept Dave as Treasurer: Approved: 1st: Cathy 2nd: Jason

5. 
   Secretary, Rick Gasior was nominated by Don in Oct Mtg, he accepted. Floor open to additional nominees for Secretary. None. Rick is Unopposed.
   

Motion to close nominations: Approved: Don

Motion to accept Rick as Secretary: Approved: 1st: Jason 2nd: Amy

4. 
   Need of volunteers:
   

1. 
   Coaches / Players Development Director
   
2. 
   Fund Raiser Committee
   

10. 
    Next meeting: January 15, 2016 at 6:30p.m. at Knights of Columbus Hall in Burgettstown.
    

11. 
    Adjournment Time: 8:03pm 1st: Amy 2nd: Don
    

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