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Minutes
DMATS Technical Advisory Committee and Policy Board joint Meeting
Date: Thursday, May 13, 2010
Time: 12:00 pm.
Place: ECIA, 7600 Commerce Park
DMATS Technical Advisory Board Members Present:
Laura Carstens Beth Bonz Albert Griffiths Anna O’Shea
City of Dubuque City of Asbury City of East Dubuque Dubuque County
Gus Psihoyos Mike Felderman Steve Keeffer Dave Lambert
Engineer, Engineer, Engineer, Engineer
City of DBQ DBQ County Jo Daviess County, IL Grant County, WI
(proxy Bob Schiesl)
Jon Rodocker Mark Munson Amy Seeboth Kelley Deutmeyer
Keyline Transit Regional Transit SWWPRC ECIA
Authority (RTA)
Kris Tobin Bobbi Retzlaff Sam Shea*
Illinois DOT Wisconsin DOT Iowa DOT
(proxy Dan Long) (proxy Franco Marcos) (non-voting member)
DMATS Policy members present:
Roy Buol Karla Braig Joyce Connors Kevin Lynch
Mayor, City of DBQ DBQ City Council DBQ City Council DBQ City Council
Ric Jones David Resnick Dirk Voetberg Jim Adams
DBQ City Council DBQ City Council DBQ City Council Mayor, City of Asbury
Mike Van Milligen Dave Heiar** Geoff Barklow Faber Runde
(proxy for DBQ) (proxy-DBQ Mayor, City of East DBQ Jamestown Township
City Council City Council) (proxy Al Griffiths) (proxy Amy Seeboth)
Dick Avenerius Coletta Wegmann Joel Lightcap Eric Manternach
Small Cities Rep. SWWRPC Keyline Transit Regional Transit
Authority (RTA)
Allan Jansen Marge Montelius Donna Smith Milt Kramer**
Grant County Supervisor Jo Daviess County Supervisor DBQ County Supervisor ECIA
(proxy Kelley Deutmeyer)
Sam Shea* Tom Kelso John Vesperman
Iowa DOT Illinois DOT Wisconsin DOT
(non-voting member) (proxy Kris Tobin) (proxy Franco Marcos)
(proxy Dan Long)
Others Present: Dave Soleberg, Rail Advisory, Fr. Jack Paisley, Ride the Rail and Tom Reilly, Ride the Rail.
Staff Present:
Chandra Ravada Gail Kuhle Jake Ironside Dan Fox Bridget Bartlett
*Non Voting Member **Voting member by Proxy ***Attendance by phone
A quorum was present for DMATS Technical Advisory Committee and Policy Board
Call to Order
The DMATS Technical Advisory Board meeting was called to order by DMATS Technical Advisory Board Chair, Laura Carstens at 12:05 p.m.
The DMATS Policy Board meeting was called to order at 12:05 p.m. by Chair, Roy Buol. Roll call was taken at this time.
Approval of the Agenda
Motion by Munson, second by Marcos to approve the agenda for the Thursday, May 13, 2010 DMATS Technical Advisory Board meeting. Motion passed unanimously.
Motion by Avenarius, second by Lynch to approve the agenda for the Thursday, May 13, 2010 DMATS Policy Board meeting. Motion passed unanimously.
Review and approve the minutes from the Thursday, April 8, 2010 DMATS Technical Advisory Board and Policy Committee meeting
Motion by Munson, second by Marcos to approve the minutes for the Thursday, April 8, 2010 DMATS Technical Advisory Board meeting. The motion passed unanimously.
Motion by Lynch, second by Voetberg to approve the minutes for the Thursday, April 8, 2010 DMATS Policy Board Committee meeting. The motion passed unanimously.
Review and approve amendments to the Final FY 2010-2013 Transportation Improvement Plan (TIP)
Motion by Lynch, second by Voetberg to open the public hearing. The motion passed unanimously. The public hearing was opened at 12:07 p.m. Kuhle noted there were no public comments received.
Ravada began by noting that the future Roadway and Transit TIP worksheets will appear in a different format. The format will be easier to read and will identify each state, Iowa, Illinois and Wisconsin road projects in their own TIP sheet. He continued with explaining that the following five Roadway Element amendments were in regard to the SW Arterial project.
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Line item # 6-English Mill Rd-intersection improvement for approximately $560,000.
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Line item 7-North Cascade Rd-Bridge replacement for $1.12 million
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Line item #8-English Mill Rd–Bridge construction for approximately $1.4 million.
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Line item #9-North Cascade Rd-Road construction for approximately $2.1 million
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Line item #10-English Mill Rd-construction of the road for approximately $1.2 million.
Ravada indicated that the noted projects will be funded through the SAFETEA-LU funds with an approximate bid let date in 2010 and construction beginning by October 2010.
Marcos noted a change to the Wisconsin TIP-Line item #35 Wisconsin Bridge washing. He stated that $20,000 would need to be added to FY2012 and FY2013 for the washing of the bridge. Ravada indicated that change would be made in the FY2011-2014 TIP.
Ravada then referred to Line item #4 and #5 of the Transit TIP to explain the additional funds for Keyline. He explained that East Dubuque, IL. will no longer have a transit system and has merged with the City of Dubuque’s transit system, Keyline Transit. Therefore, Rodocker, Keyline Transit Director has requested that the federal funds designated for the East Dubuque Transit be programmed into the FY2010-2013 Transit TIP. Rodocker indicated that approximately $132,000 would be programmed into FY2010 for FFY 07-09 funds and $44,000 for FFY10. Rodocker stated that after talking to Illinois DOT it was noted that all of the funds for FFY 2007-2009 had not been fully drawn down, therefore East Dubuque has requested those funds be drawn down and added to Keyline’s general operating funds.
Montelius questioned whether anyone has spoken to Jo Daviess County regarding the transit funds. Ravada clarified that East Dubuque and Dubuque are considered urban entities, whereas Jo Daviess County is considered a rural entity, therefore the urban funds must be transferred to an urban system.
Motion by Rodocker, second by Marcos to approve the amendments to the Final FY 2010-2013 Transportation Improvement Plan (TIP). The motion passed unanimously.
Motion by Smith, second by Jones to approve the amendments to the Final FY 2010-2013 Transportation Improvement Plan (TIP). The motion passed unanimously.
Review and approve Draft FY 2011-2014 Transportation Improvement Plan (TIP)
Ravada began by highlighting the changes that have been made to the Draft FY 2011-2014 TIP. He stated that staff’s goal is to reduce the use of paper therefore the newly formatted TIP will not provide detailed description of the projects within the document. He explained that staff will begin to use Google Maps to provide location and detail description of current and future projects. Ravada noted that anyone will be able to access Google Maps through the ECIA website. Ravada then referred to page 19 to review the newly formatted and readable TIP worksheets for each state. He indicated that each of the three states, Iowa, Illinois and Wisconsin require different information on their TIP worksheet, therefore the TIP worksheet has been changed to reflect a TIP project worksheet for each DOT. Ravada also noted that the dollar amounts will be listed in increments of $1,000 rather than the full dollar amount. Ravada noted that the DOT’s have approved the changes made to the TIP.
Ravada continued reviewing the Finance Analysis section of the Draft FY 2011-2014 TIP by referring to page 15. He stated that he has not received an update on the future STP funding at this time therefore he used the target amount received last year and updates will be made when the new projected funds are received. He stated of the $11 million in STP funds allocated for the SW Arterial, approximately $5,800,000 has not been spent at this time. He then reviewed the SW Arterial balances on page 14.
Ravada stated that staff had one month to make any changes to the TIP, therefore he requested Board members to review the newly formatted TIP and contact him with any suggested revisions or changes.
Deutmeyer questioned whether Board members would continue to receive a hard copy of the TIP and any other documents. Ravada answered that continuing forward all documents will be placed on the Transportation website and Board members will be emailed all documents prior to the DMATS meetings. No hard copies would be provided unless requested. He indicated that the Transportation website will be live approximately July 1, 2010.
Discussion followed.
Munson asked if there would be a Transit Element and Ravada indicated that he would need to add the Transit TIP.
Ravada also noted that Road projects need to be financial constraint whereas Transit projects do not need to be financially constraint.
Carstens suggested that the Table of Content format be reviewed.
Ravada noted that any community applying for Ominous funding to make sure the project and accurate funding amount is listed on the TIP.
Motion by Marcos, second by Rodocker to approve the Draft FY 2011-2014 Transportation Improvement Plan (TIP). The motion passed unanimously.
Motion by Avenarius, second by Smith to approve the Draft FY 2011-2014 Transportation Improvement Plan (TIP). The motion passed unanimously.
Review and approve the final FY 2011 DMATS Transportation Planning Work Program (TPWP)
Ravada referred to the final FY 2011 DMATS TPWP stating that all of the changes or revisions requested by the DOT have been made but the draft was still missing two documents, the DBE and the Financial Analysis. He requested that the Board approve the final TPWP with the understanding that when he receives the DBE and Financial Analysis they will be added to the TPWP. Carstens questioned how the DBE and Financial Analysis will be approved. Deutmeyer explained that the DBE and Financial Analysis are standard documents stating the cost allocations for ECIA and DMATS and has nothing to do with the actual DMATS budget.
Motion by Smith, second by Lynch to close the public hearing. The motion passed unanimously. The public hearing was closed at 12:33 p.m.
Motion by Rodocker, second by Munson to approve the Final FY2011 DMATS Transportation Planning Work Program. The motion passed unanimously.
Motion by Lynch, second by Manternach to approve the Final FY2011 DMATS Transportation Planning Work Program. The motion passed unanimously.
There were no comments made.
Other Business
There was no other business at this time.
Adjournment
Motion by Rodocker, second by Marcos to adjourn the DMATS Technical Advisory Board meeting. The motion passed unanimously. The DMATS Technical Advisory Board meeting adjourned at 12:34 p.m.
Motion by Voetberg, second by Avenarius to adjourn the DMATS Policy Board Committee meeting. The motion passed unanimously. The DMATS Policy Board Committee meeting adjourned at 12:34 p.m.
Respectfully submitted,
Chandra Ravada
ECIA Director of Transportation and Planning
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