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MEETING MINUTES
REGULAR & ORGANIZATIONAL MEETING OF THE BOARD OF DIRECTORS
SAN MARINO BAY CONDOMINIUMS ASSOCIATION, INC.
MONDAY, SEPTEMBER 9, 2013
I. CALL TO ORDER – A Regular and Organizational meeting of the San Marino Bay Condominiums Association
Board of Directors was called to order by Keith Walter, Chairperson, on the above date at 7:00 PM at the Town &
Country Hospital Cafeteria Conference Center, 6001 Webb Road, Tampa, Florida 33615 The meeting was called to
order immediately following the annual condominium owner meeting.
II. ROLL CALL – Directors present: Kenny Jenkins, Jack Mills, Keith Walter, and Bill Williams
Directors not present: None
Manager Ron Trowbridge was present.
III. READING & APPROVAL OF MINUTES
On motion made by Kenny Jenkins, duly seconded, the Board unanimously waived the reading of the August 12, 2013
regular Board meeting and approved the minutes as presented.
IV. ELECTION OF OFFICERS & APPOINTMENT OF BANK ACCOUNT SIGNATORIES
On motions made, duly seconded, the Board unanimously elected the following as Corporate Officers: Keith Walter,
President; Jack Mills, Vice President; Kenny Jenkins, Treasurer; Bill Williams, Secretary. The Board appointed all
Officers as account signatories.
V. MANAGEMENT REPORT
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Financial. Ron Trowbridge, Manager, presented for Board review the financial reports for the monthly and
year to date period ending August 30, 2013. Delinquent accounts and collection matters were reviewed as were
current foreclosures. The collection of legal money judgments against two prior owners remains on-going. Two
Association owned units remain rented, however, the bank will foreclose this month on one of the units. The Association owned 10432 La Mirage is being prepared for rental. Owner reimbursement to the Association for one of the damaged mailboxes is forthcoming.
B. Legal. The Manager updated the Board on legal matters. The one law suit remains on-going regarding violations matters including an unapproved occupant.
C. Enforcement Matters. The Board and Management reviewed current deed restriction violations. The final summary of repair costs for owner responsible damages at 10447 La Mirage remains forthcoming and will be forwarded to the owner for payment. .
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Common Grounds. The Manager updated the Board on general common grounds maintenance. Stump grinding
and replacement of oaks with palms remains pending. The Board and Manager discussed on-going landscape improvements. Plans to landscape the traffic circle remain pending. The Manager drafted a second letter for Board signature regarding the failure of the Master Association to clean the Lake Sunset basin along the seawall with San Marino Bay Condos. Work remains planned to repair the fence wing section over the sea wall at the property line with the adjacent North Bay Village. Management continues to obtain roadway re-seal quotes. Kenny Jenkins again expressed concern regarding sparse landscaping at the west end of building 1and the lawn contractor will be requested by management to submit a re-landscape proposal for that area. Jack Mills expressed concern regarding the now overgrown trees along the water front of the main lake. The Board agreed to walk the area and contact the lawn service contractor to arrange for tree trimming. Mr. Mills suggested that the trees will soon need to be replaced as their roots are encroaching upon the decks and buildings.
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Building Maintenance. The Manager updated the Board on building maintenance. Final repair to the
partition/privacy wall at 10473 St Tropez remains scheduled as do repairs for the privacy walls behind building 3. Painting of the replacement mailboxes remains pending. Another double mailbox structure remains on order. Kenny Jenkins has obtained a permit for earlier work on the deck at the east end of building 1. Replacement of deteriorated air conditioning condenser pads at the north end of building 12 remains scheduled. The Manager was requested to again contact the attorney for clarification on the responsible party for privacy walls.
F. Website. There was no report.
Page 1 of 2 Pages
San Marino Bay Condominiums Assoc., Inc.
Board Meeting Minutes
09/09/13
Page 2 of 2 Pages
VI. UNFINISHED BUSINESS
A. Jack Mills presented the Board an opportunity to purchase a pre-fabricated, surplus monument wall for a very
reasonable price. The Board unanimously approved the plan and Mr. Mills will proceed with the arrangements.
B On motion by Jack Mills, duly seconded, the Board unanimously reversed an earlier directive that the Association will replace exterior bulbs throughout the condominium, Henceforth, unit owner will again be responsible for replacement with 60 Watt, white light bulbs. The Manager will notify the residents. Remaining hanging light fixtures remain on order.
C. Building re-paint bids continue to be solicited for planning purposes.
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The Manager was asked to purchase decorative speed limit signs.
E. The Board unanimously agreed to close out the storage space at the storage facility. Keith Walter volunteered to store the garage sale signs in his garage. Jack Mills will make arrangements to close the account.
VII. NEW BUSINESS
The Board unanimously approved the sale of 10428 La Mirage.
VIII. ADJOURNMENT
There being no further business, the meeting was adjourned at 7:48 PM.
Approved by the Board on October 14, 2013
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