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September 2014 Board of Aldermen Meeting

September 2014



Minutes of September Meeting

PUBLIC HEARING

and

Flint Hill Board of Alderman

Held on September 17, 2014 @ 6:00 p.m.

Knight’s of Columbus Lower Level
Members present and absent:

Mayor Doug Wynn – present

Alderman Alan Carter – present

Alderwoman Jackie Jackson - present

Alderman David Schmidt – excused

Alderman Christopher Jacobsen – present


City Attorney Matt Fairless

City Engineer Tom Rothermich

City Clerk Becky McCollum
The September 2014 Board of Aldermen meeting was called to order at 6:00 p.m.
1st Item: Pledge of Allegiance
2nd Item: Meeting called to order, roll call, approval of agenda and minutes
Mayor Doug Wynn called the meeting to order. Alderman Jacobsen made a motion to approve the agenda. Alderman Jackson seconded the motion. The city clerk reports 3 “yes,” 0 “no,” and 0 “abstain” votes. Motion carried.
A copy of the written August 18, 2014 regular minutes were emailed (as requested) to the Board of Aldermen in advance of the meeting. The City Clerk asked if everyone had received copies of the minutes. All had.
Alderman Jackson made a motion to approve the regular Board meeting minutes, from the August 18, 2014 Board Meeting with the suggested corrections as provided by the City Clerk. The motion was seconded by Alderman Carter. The City Clerk reports 3 "yes," 0 "no," and 0 "abstain" votes. The minutes for the regular Board meeting stand approved on this day, August 18, 2014.

3rd Item: Adoption of 'Revised Plan of Intent' for Annexation of Property in

Flint Hill, MO Located Generally East and North of the Current

City Boundaries


After no further discussion, Alderman Jackson made a motion to adopt the

'Revised Plan of Intent' for Annexation of Property in Flint Hill, MO located generally east and north of the current City Boundaries with the modification of additional information regarding the sales tax as detailed by City Attorney Matt Fairless. The motion was seconded by Alderman Jacobsen. The City Clerk reports 3 "yes," 0 "no," and 0 "abstain" votes.


The 'Revised Plan of Intent' stands adopted.
4th Item: Public Hearing : Annexation of Property in Flint Hill, MO Located

Generally East and North of the Current City Boundaries


There were NO Property Owners in Attendance for the Public Hearing:
Alderman Jacobsen made a motion to open the Public Hearing for the Annexation of Property in Flint Hill, MO located generally east and north of the current City boundaries, involving 3 parcels along Hwy P and the corner of Mette Rd. Alderman

Jackson seconded the motion. The vote is reported as 3 “yes,” 0 “no,” and 0 “abstain” votes. Motion carried.


With no further questions, Alderman Jackson made a motion to close the Public Hearing for the Annexation of Property in Flint Hill, MO located generally east and north of the current City boundaries, involving 3 parcels along Hwy P and the corner of Mette Rd. Alderman Jacobsen seconded the motion. The vote is reported as 3 “yes,” 0 “no,” and 0 “abstain” votes. Motion carried.
5th Item: Open Forum - none
In attendance were the Daake family, owners of 5051-R Hwy P. Mr. and Mrs. Tom and Adele Daake expressed concern over the continuing property maintenance issues onsite at 5035 Hwy P, formerly the Bear's Tavern property. They are in attendance, as an Agenda item to discuss the development of their property into a subdivision and are concerned over the tractor-trailers parked onsite and the misc. vehicles with expired plates. They also asked, "if Mr. Kneemiller lives there?" and if that is allowed in a commercial building without utilities. The Mayor, Board and City Engineer responded that his numerous ongoing property maintenance issues had been in St. Charles County court for several years thru due-process of the court system.
6th Item: East Central Missouri-Alliance Water Company:

Engineer Matt Jaspering and

Manager of Engineering and Operations, Rob Fischer

After introductions, Rob Fischer and Matt Jaspering presented the Board with a copy of the Alliance water system map for the City of Flint Hill. The existing water system was described in detail, as a 75,000 gallon tank on Mexico Rd to service the 144 numbered City users with the DNR/emergency plan as an interconnect with the City of Wentzville water system. The average usage is quantified as 44, xxx a day and is deemed adequate for our existing size of households.


No plans exist for any upgrades to our system and there is adequate, above- average psi/pressure in all parts of the City. A future goal could possibly be for another holding/storage tank and well be placed on the eastern part of the City limits. This would be a very costly upgrade and would be considered development driven at the cost of any

future developers.


The Mayor and Board of Aldermen thanked the Alliance engineers for their time.

7th Item: Alex Daake - 5051 Hwy P - Preliminary Proposal


Alex Daake, son of Mr. and Mrs. Tom Daake presented a copy of their very preliminary proposal to all in attendance. Their 12.5 acre property is currently zoned Commercial and now has access from Mette Rd. thru a parcel purchased from the Wentzville Fire Protection Dist. Mette Rd property. The other existing driveway access which appears to be a lane to the St. Theos school playgound area, is actually a very narrow road owned by the City of Flint Hill and sized at 20' x 120' long Their concept is for "subdividing of roughly 20 lots of varying sizes around 1/3 to 1/2 acre and the second area into 2 family attached villas averaging 1/3 acre lot size.
Volz Engineer is working on a preliminary design, for a PUD, to provide water and sewer to the development described as 'Hilltop Estates.' The prices for these homes will range from an estimated $250 to $375 each per the Daake family.
City Engineer Tom Rothermich stated there may be some elevation issues in regards to the end result and design of the development wastewater system as the property slopes drastically on the parcel.
8th Item: Bill 2014-10 Annexation of Property in Flint Hill, MO Located

Generally East and North of the Current City

Boundaries
After no further discussion, Alderman Jackson made a motion to remove Bill 2014-10 from the table. That motion was seconded by Alderman Jacobsen. The vote is reported as 3 “yes,” 0 “no,” and 0 “abstain” votes. Motion carried.
Alderman Jacobsen made a motion to read Bill 2014-10 in the short form for a first time. Alderman Jackson seconded the motion. The vote is reported as 3 “yes,” 0 “no,” and 0 “abstain” votes. Motion carried.
Bill 2014-10 was read in the short form for a first time.

          Alderman Jacobsen made a motion to read Bill 2014-10 in the short form for a second time. Alderman Jackson seconded the motion.  The vote is reported as 3 “yes,” 0 “no,” and 0 “abstain” votes.  Motion carried.

Bill 2014-10 was read in the short form for a second time.
There being no further discussion, Alderman Jackson made a motion to vote on Bill 2014-10. Alderman Jacobsen seconded the motion. The vote is reported as 3 “yes,” 0 "no," and 0 "abstain" votes. Motion carried.
Vote:

Alan Carter-yes

Jackie Jackson-yes

Dave Schmidt-excused

Chris Jacobsen-yes
Ordinance #2014-10 Annexation of Property in Flint Hill, MO Located Generally East and North of the Current City Boundaries

9th Item: Engineering Report


City Engineer Tom Rothermich relayed info on the Bax Engineering/Ft. Zumwalt school project. The Bax Engineering rep Jeff Moon contacted our City Engineer and re-stated that their original figures were incorrect and he agreed with our City calcualtions. No further information is available on the timetable of this project at this time. from this contact.
10th Item: Sewer Updates
With the completion of the ongoing and open home permits, that are now under construction, our total wastewater users will be 168.The City has outstanding accounts,

totaling $854.04.


As relayed in my email to the Board, a diesel generator mechanic has been hired to provide semi-annual maintenance on both the Jessie Ct. and Town and Country lift station locations at the rate of $40 an hour regularly and at $80 an hour on an emergency basis. His first steps, will be to diagnose and repair the non-running Town & Country lift station.
As of March, 2012, the City of Wentzville continues to charges Flint Hill a rate of $29.00 per user, an increase from the previous $25.00 rate. Our monthly payment is now $4669. instead of $4025.
This month a check was written from the Wastewater Fund for $2070.24 to Hazelwood Weber for legal expenses charged for the ongoing Wentzville Agreement.
11th Item: Communications from the Mayor - none

12th Item: Communications from the Board of Aldermen

*follow-up in reference to previous months' action*
Alderman Schmidt was contacted previously by resident Bart Bettorf of 390 Mexico Rd, who had expressed concern over the paving requirements for his driveway. The City Clerk indicated that Mr. Bettorf had been notified by two letters of instruction, from Bob Barclay, since April. Also, the City Clerk had communicated with him by phone and suggested that he attend a Board Meeting and discuss an extended timetable with the Board for his driveway completion. That conversation took place in April or May.
The Board was provided a copy of an email from Mr. Bettorf with no distinct plan. The City Clerk was instructed to contact him once again, and have him present a real plan for completing his paved driveway. This plan will be presented to Bob Barclay, City Building Official.
13th Item: Communication from the City Attorney
City Attorney Matt Fairless had planned on presenting a draft of the new Wentzville Agreement, Bill 2014-01 with the City of Wentzville but was unable to do so at this time. Further communication is necessary with the new Wentzville City Attorney, and City Attorney Matt Fairless stated that an agreement would be completed by the end of this year.
A draft of an agreement was presented to the Board for review and for presentation to the Ft. Zumwalt School District.

14th Item: Clerk’s report


* The next scheduled Board meeting would be on Wednesday, October 15,

2014. The fall/winter quarter Board Meetings will be on October 15, November

19, and December 3, 2014.

* Ten 'Remember To Vote' signs were ordered, for the upcoming November 4 election and will be re-usable with the ability to change the dates for future elections. The cost of these signs were $105.40.

* A separate packet, for each Board member, has been created for the November 4 upcoming election. In it are copies of the outgoing newsletter, outgoing postcard reminder, the Ballot language of both Proposition P and Proposition A and the requested registered voter list for Flint Hill.

15th Item: Approval of the Monthly Bills


Alderman Jackson made a motion to approve payment of the General Fund bills in the total amount of $5458.38 as provided to the Board. The Account Quick Report amount was $3852.98 and had two late additions of $1500.00/KC Hall Office rental and EnGravs Sign Co for $105.40. This total also included September payroll in the amount of $2092.67 and the Waste Water Fund bills in the total amount of $2592.42. Alderman

Carter seconded the motion. The city clerk reports 3 “yes”, 0 “no”, and 0 “abstain.” Motion carried.


16th tem: Closed Session - none
17th Item: Adjournment
There being no further business to discuss, Alderman Jackson made a motion to adjourn at 8:05 p.m. Alderman Carter seconded the motion. The city clerk reports 3 “yes,” 0 “no,” and 0 “abstain” votes. Motion carried. Meeting adjourned.
Respectfully submitted,
Rebecca McCollum

City Clerk

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