Regular meeting board minutes march 19, 2013

SUNBURST SCHOOL DISTRICT NO. 2

REGULAR MEETING

BOARD MINUTES March 19, 2013
CALL TO ORDER: The regularly scheduled meeting of the Board of Trustees was called to order at 7:07 pm by the Chairman, Mike Wallewein. The School District No. 2 Trustees present to constitute a quorum were:

Mike Wallewein, Chairman Marigail Sveum, Trustee

James Nagy, Vice-Chairman Lisa Kearns, Trustee

Jason Hanson, Trustee (absent)

Guests and staff in attendance were:

Tim Tharp, Superintendent

Jeanne Fairhurst, Business Manager District Staff

Dan Nau, Elem Principal Colony Members

Pledge to our flag.



BUSINESS MANAGER REPORT: Minutes from the February 19^th Regular Meeting were discussed. Lisa Kearns made a motion to approve the minutes from February 19^th Regular Meeting as written. Jim Nagy seconded the motion. All voted in favor and the motion was carried.

Bills and Warrants were discussed. Jim Nagy made a motion to approve the warrants numbering 20049-20103. Marigail Sveum seconded the motion. All voted in favor and the motion was carried. Financial reports were reviewed and discussed.

PUBLIC COMMENTS FOR ITEMS NOT ON AGENDA: Shannon Dunk addressed the Board with a “Thank You” for allowing the Juniors and Seniors to travel to Helena and view the legislature for a day.

Elementary Principal Report:

Principal Nau reported that enrollment for this month is 119 students in the Sunburst Elementary, 19 students at Rimrock Colony School, and 12 students at the Hillside Colony School. Nau noted the activities and events that the Elementary students have been participating in the have coming up. Nau congratulated Trever Cullen for winning the Toole County Spelling Bee for two consecutive years. Trever will represent Toole County at the State Spelling Bee. There were also four other students who placed in the top ten spellers on the County level. Four Elementary students who were winners at the regional science fair in Great Falls attended the State Science Fair in Missoula this week. Word was received that three of those received gold awards and one received a bronze award. Maria Becker received a First Grand award for the 6^th grade division. Congratulations to all. Mr. Nau also thanked Parents and Staff for their help in making the annual Cabaret a fun event for all the children who attended. Nau noted that the MontCAS testing is complete. Thanks to all the parents who made sure that their children were in school on the testing days. Making up these tests is a time consuming thing and disruptive to the classes that the students have are pulled out of to take the tests. Thanks to Karen Salo for her “Germ Presentation” to the Kindergarten and First Grade Classes.

Superintendent Report:

1. 
   Athletics/Activities Update: High School golf and track started practice on March 11^th. At this time there are six boys and four girls out for Track and the Golf Team has eight boys and four girls.
   
2. 
   Upcoming Legislative Session: Supt Tharp discussed the Senate Bill 175 that involves the funding for the public schools and how it is faring at the Legislature.
   
3. 
   Affordable Care Act: Supt Tharp noted that he did not think the fines and penalties under this act would not apply to us due to our FTE status.
   
4. 
   School Calendar 2013-2014: A draft calendar for School Year 2013-2014 was enclosed in the Board Packet. Discussion was held on dates, etc. on this calendar.
   
5. 
   Facilities Update: Work is continuing with CTA Engineering. Proposal should be forthcoming.
   
6. 
   Superintendent out-of-district calendar: Supt Tharp discussed his calendar plans for the month of January and into February.
   

AGENDA ITEMS:

1. 
   GTCC requires that the Board pass a resolution authorizing our membership in the Golden Triangle Curriculum Consortium for the next school year and to designate Supt Tharp as the Authorized Representative. The cost of $4970 and is paid for out of Title II funds. Jim Nagy made a motion for the Board to make a resolution to approve 2013-2014 Membership in the Golden Triangle Curriculum Consortium with fees in the total amount of $4970 and to authorize Supt Tharp as representative. Lisa Kearns seconded the motion. All voted in favor and the motion was carried.
   
2. 
   Negotiations: Supt Tharp noted that the negotiating committee for the Sunburst Teachers Organization is comprised of Shawn Christiaens, Sally Aschim, Sue Kimmet, and Amanda Becker. The Board’s negotiating committee includes Jim Nagy and Jason Hanson. Supt Tharp recommends that the committee’s start working together to get the negotiations complete. A note for both committees is that the Health Insurance will have a 6.8% increase for the next fiscal year.
   

BOARD MINUTES

March 19, 2013

PAGE 2

3. 
   Superintendent Contract: Supt Tharp asked that the Board issue a two-year contract with a frozen salary and the same benefits as he had been receiving the past three years. Marigail Sveum made a motion to approve a contract with Timothy Tharp, Supt from 7-01-2013 through 6-30-2015 with the salary frozen at $80,000 and the same benefits as were approved for the past three years. Jim Nagy seconded the motion. All voted in favor and the motion was carried.
   
4. 
   Hire JH Asst Track & Field Coach: Supt Tharp noted that just recently Tamie Nice agreed to accept the position of Asst JH Track & Field Coach. Tharp recommends hiring Tamie Nice. Lisa Kearns made a motion to hire Tamie Nice for the position of Asst JH Track & Field Coach. Jim Nagy seconded the motion. All voted in favor and the motion was carried.
   
5. 
   Offer Contracts/Letters of Intent to Classified staff at the same FTE as they have worked this current year: Supt Tharp recommended that the Board offer contracts to the Classified Staff as listed below with the exception of Jeanne Fairhurst. Tharp read a letter of resignation from Fairhurst. List includes: Peg Tobin, Sue Bock, Crystal Hout, Elaina Robins, Julie Diegel, Deb Leichliter, Jim Stevens, Wendy McAlpine, Nancy Wallace, Lynn Kimmet (both custodian & bus driver), Diana Barsness, Christine Wirth, Star Fritz, Tammy Smith, Shirley Kimmet, Val McAlpine, Willie Wilson, Lorrie Hartzell, Teri Iverson, & Vince Burley. Supt Tharp also recommended that the Board offer letters of intent to the following certified staff at the same FTE as they have worked this current year. Certified List includes: Missy Nau, LeeAnn Walls, Shawn Christiaens, Jodi Griffin, Natalie Kerfoot, Kris Ryan, Amanda Becker, Susan Ehlers, Sue Kimmet, Elizabeth Smith, Colleen Gillund, Ann Dunk, Diane Fauque, Chrissie Tharp, Brandi Farbo, Tami Hauschulz, Russ Biniek, Anjeanette Haas, Nancy Linnell, Dan Nau, Sally Aschim, Dana Pace, Brian Hansen, Kim Bloch, Sophie Gottfried, Diana Barsness, Shannon Dunk, Teri Iverson, and Ula Omdahl. Marigail Sveum made a motion to accept the letter of resignation from Jeanne Fairhurst. Lisa Kearns seconded the motion. All voted in favor and the motion was carried. Jim Nagy made a motion to offer contracts for the 2013-14 school year to those listed on the Classified/Certified Lists above. Marigail Sveum seconded the motion. All voted in favor and the motion was carried.
   
6. 
   Hire Coaches for Fall and Winter 2013-2014: Supt Tharp recommended the following list of coaches to have contracts offered to: Matt Clark, Joe Alborano, Shannon Dunk, Tim Tharp, Scott Griffin, Dean Lerum, Teri Iverson, Tamie Nice, Nate Aschim (HS BBB & JH BBB), John Johannsen, Kris Ryan (HS GBB, JHGBB, & A.D.), Sue Bock (HS GBB & JHGBB), Brian Hansen and Diana Barsness. Lisa Kearns made a motion to offer contracts to the coaches listed above for 2013-2014 school year. Jim Nagy seconded the motion. All voted in favor and the motion was carried. [Original list included Tawna Hanson. A letter of resignation was also read from T Hanson.]
   
7. 
   Colony contracts: Supt Tharp noted that the annual contracts between the two colony schools and the School District are due. Tharp recommended that the contracts with Hillside Colony and Rimrock Colony
   

be approved so that the contracts can be disbursed for signatures. There are no changes to the contracts again this year, with the exception of the dates. Jim Nagy made a motion to approve the annual contracts between Hillside Colony and Rimrock Colony & Sunburst School District 2 for 2013-2014. Lisa Kearns seconded the motion. All voted in favor and the motion was carried.

8. 
   Senior Trip: The Senior class of 2013 presented the Board with a request for approval for their annual Senior Trip. The class asked the Board if the bus and driver expenses could be provided by the School District. The class is planning to go to the Kalispell area this year. Lisa Kearns made a motion to approve the Senior Trip to Kalispell and to pay for the bus and driver expenses. Jim Nagy seconded the motion. All voted in favor and the motion was carried.
   

The next regularly scheduled Board Meeting shall be on Tuesday, April 23, 2013 at 7:00 pm. Jim Nagy made a motion to adjourn the meeting. Lisa Kearns seconded the motion. All voted in favor and the meeting was adjourned at 8:30 pm.

___________________________________ ___________________________________

MIKE WALLEWEIN, CHAIRMAN JEANNE FAIRHURST, CLERK

DATE: _____________________________ DATE: ______________________________