Bay Haven Charter Academy, Inc Bay Haven Board of Directors Meeting

Bay Haven Charter Academy, Inc

Bay Haven Board of Directors Meeting

10/03/2013

4pm

The meeting was called to order at 4:00pm

Mark Graham led the Pledge of Allegiance.

Waylon Thompson led the Prayer.

Waylon Thompson made a motion to approve the 09/05/2013 Board meeting minutes. Jeremy Hatcher seconded the motion. All were in favor. Motion passed.

Jeremy Hatcher made a motion to approve the agenda with addition of 2c. Pre AP/Pre Sail Program Report, 5f. addition – Addendum D & H contract, and 5g. MOU for Transportation. Tiffany Ennis seconded the motion. All were in favor. Motion passed.

President’s Report

Mr. Neel Bennett gave a brief report on the Central Baptist Lease.

CEO Report

Dr. Tim Kitts introduced Mr. Larry Bolinger to give the Bay Haven report. Mr. Bolinger gave the Board a brief report on Anne Scott’s visit. He also presented a slide show of pictures documenting her visit to the Bay Haven Charter Academy campus.

Dr. Kitts introduced Ms. Meredith Higgins to give the North Bay Haven report. Ms. Higgins introduced new employees to North Bay Haven. Ms. Higgins then introduced Sallie Haney as a National Merit Semi-Finalist. Ms. Higgins gave a brief synopsis of what an honor this is and how difficult it is to achieve this designation.

Dr. Kitts told the Board that the November 7^th Board meeting will be held in the Bay Haven Cafeteria due to FCAT Perfect Score Awards being handed out.

Dr. Kitts asked that Mr. Bolinger and Ms. Vickers give the Board an overview of the new Pre-AP Program and the Pre-Sail program. Ms. Vickers reported that the Pre-AP program will be utilizing the Spring Board curriculum that is recognized by the Advanced Placement Board. Dr. Kitts stated that there are 3 major components of the marketing strategies: 1) Pre-AP/Pre-Sail, 2) Minority Recruitment, and 3) Sail Program.

Dalton Parker of Reliant South gave the Board an update on the construction of North Bay Haven.

Wayne Elmore had no report.

Dr. Kitts and the Board set a date to tour the construction site for October 21, 2013.

Ms. Higgins gave the Board an update on the lightning strike that hit North Bay Haven’s campus in late September. The main impact of the lightning strike was the portables. The damage was more than $10,000 but the deductible is $10,000. The fire alarm was restored. The PA system has been restored. Select technology equipment has to be replaced.

Mr. Polk gave the Board an update on the flooding of the gymnasium. He told the Board that Bay Haven suffered flooding that it has never seen before. Mr. Polk reported that it will cost around $20,000 to replace the gymnasium floor.

Mr. Sloan reported that the escrow agreement with Bay District Schools has not been finalized and therefore Change Order #4 for the gymnasium cannot be voted upon. Also, Tim Sloan has not finalized the technology piece with Bay District Schools and therefore Change Order #3 cannot be voted upon. Mr. Sloan recommended that the Board meet another day in order to approve the escrow agreement and the related change orders. The Board decided to set a meeting for Monday, October 7, 2013 at 12pm.

Mr. Bennett reported that he had worked with the Pastor on the lease. The current lease terminates on 06/30/2015. Mr. Sloan reported that if the lease is approved at this meeting, the Pastor will take the submitted lease changes to the deacons for final approval. This lease pertains to the main campus and not the fields. The new lease has options for extensions but will extend the lease until 2019. Dr. Kitts is working with the City of Lynn Haven to use practice fields. The field lease terminates in 2014.

Scotti Haney made a motion to approve the 2^nd amendment to lease and authorize Vice-President to sign the lease. Scott Reeve seconded the motion. All were in favor. Motion passed.

Waylon Thompson made a motion to approve the admissions preference as advertised. Mark Graham seconded the motion. All were in favor. Motion passed.

Tim Sloan reported to the Board that he will have to research the issues regarding the escrow agreement and using the money to build 2 additional lanes. He asked the Board to look at this issue on Monday after he had time to look at the agreement.

Dr. Kitts asked the Board for the authority to sign with Memorandum of Understanding with Bay District Schools regarding the transportation of Tyndall Air Force Base children to Bay Haven Charter Academy. Jeremy Hatcher disapproved of this because Bay Haven Charter Academy’s Board is deciding who we should transport and who we shouldn’t. He stated that we should extend the radius or not do it at all. Sandy Porter voiced her concerns over showing favoritism. Waylon Thompson made a motion to approve the Memorandum of Understanding with Bay District Schools on transportation. Scotti Haney seconded the motion. Jeremy Hatcher, Tiffany Ennis, and Scott Reeve voted nay; Scotti Haney, Sandy Porter, Neel Bennett, Waylon Thompson, and Mark Graham voted aye. Motion passed.

CFO, Dwan Ramsey gave a brief CFO Report.

Scott Reeve asked administrators if Bay Haven Middle School was lacking textbooks. Also, he asked if children were allowed to take their textbooks home. Mr. Reeve also asked administration about Bay Haven Charter Academy hours versus North Bay Haven Charter Academy hours. Mr. Polk explained that the time changed because of traffic. Mr. Reeve also stated that there is a perception amongst some in the public that Bay Haven is broke. Dr. Kitts acknowledged that BHCA has always had to deal with those individuals who manufacture rumors and that we should approach this one in the same way as usual, that is with correct information. Ms. Swindler added that if people were to look at the financial statements on the website, they would know that Bay Haven is not “broke”. It’s a financially sound institution. Sandy Porter stated that people propagate these rumors and they get out of control.

Comments were made from the audience that it was unfair that Tyndall children were bussed but the Beach children were not.

Meeting was adjourned at 6:03 p.m.