Rattlesnake Island Annual Meeting Notes 06/28/14

Rattlesnake Island Annual Meeting Notes

06/28/14
At 9am Bob Tarbell (158) opened the meeting at the West Alton Fire House. A quorum was reached with the membership in attendance and proxies produced. He kicked off meeting and introduced Board and Officers of RIA.
189 lots with 5 delinquents and 1 without voting rights (Lakes Region) yields quorum of 61. With more than 60 lots represented by attendees in addition to 34proxies a quorum was attained.
Old Business:
Secretary Report (Scott Nixon 870/132)

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  Chuck moved to accept minutes from 2013 Annual Meeting, Ray Calleaux lot 460/30 second; Unanimous approval.
  
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  Please go to the website www.rattlesnakeassociation.com for minutes from today's meeting.
  
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  Ice Out Winner: Charles Lajeskie lot528/14 (ice out was declared 4/23/14 at 2:10 pm).
  

Treasurer Report (Chuck Klaubert 934/119)

• 
  Provided a copy of the budget vs. actual report for 2013 to the membership
  
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  Question on why we went over budget on legal charges. Answer: We have a neighbor at the landing who is encroaching and we needed to record RIA as the property owner that is being encroached. This protects our rights in the event the neighbor sells his property.
  
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  Chuck Klaubert presented the proposed budget for 2014/2015 with a motion to accept the budget as proposed.
  
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  Charles Grinnell (194/82&83) Seconded the motion; Unanimous approval
  

Additional Business
Karen Sedlar and Scott Nixon showed members the updated website for the association. RIA has purchased a Home Owners Association (HOA) software package that will now host our website and provide a more user friendly interface for the Association members.
The public home page provides general information about Rattlesnake Island. Association members will have the ability to log in and see things that are specific to the RIA association and its members, such as annual meeting minutes, association policies and the by-laws. Members will also have the ability to view their indiviudal profiles and update their address, email and telephone contact information.
Today members can view the home page. In the coming months, we will be entering individual membership information. We will email members instructions on how to log on, using their email address, and set up their individual passwords.
In the future we will look at adding functionality such as using Forums and integrating with our accounting system for payments.
Questions from the membership:

How secure is the site? Security of site is paramount. The web company that supports our site monitors for safety of information housed on it. RIA is confident member information is safe.

Who approved building this site? The Board of Directors must approve everything before we can move forward something. This website was presented to the board for approval before implementation.

Can we pay our bills on it? That is something we are reviewing. Accounting integration is possible. We have a solid accounting process now, and want to take our time to implement new features.

New Business
Trailer Passes (Chuck Klaubert 934/119)

New steel plates were sent out to replace the lifetime trailer stickers for all who has purchased a life-time sticker. These are expected to last longer than the stickers RIA has used in the past. Please attach to your trailers, preferably with a pad-lock, by Sept 1. Annual stickers will not change at this time.

Parking Passes (Chuck Klaubert 934/119)

Parking passes are also going to be updated later this summer. RIA will be mailing new passes to all members along with our policy. The new passes will hang from the rearview mirror and be easier to see and manage.

Landing area discussion

Boats at the Landing Dock (Karen Sedlar 1020/98&99))

Karen reminded the membership to watch your boats at the dock. The landing dock is meant for active loading and unloading of guests and supplies. Boats must be attended at all times.
Sandra Dunham 298 - I can't find this name or lot on our list. While loading a boat, a board flipped out at the end of the dock. Was unsure of how to bring it up to the board. The board will look in to it. She also shared that there was a work truck that made a substantial hole. She filled it in. Suggested we add a second gate. Chuck Klaubert 834 said we would talk with the power company to see if there is a better surface that may need to be put down.

Board Nominations
Russell Scott – Expiring Term (3 years)

Dave Dietrich – Expiring Term (3 years)

Chuck Klaubert (934/119) made a motion to nominate Dave Dietrich (298/65) and Jim Reams (426/37) for the board positions. Sandra Dunham (298) (check name and lot) seconded the motion for Dave Dietrich. Brad Paul (996/104) seconded the motion for Jim Reams. Request was made for additional nominations. None. Chuck requested on vote to elect Dave and Jim unanimously. Unanimously approved.
Free Annual Dues Raffle

Drawing for free annual dues to those in attendance of meeting. Beth Paul (996/104) wins.

Motion to close meeting made by Gregg Ward (372, check lot number not on our list). Seconded by Karen Sedlar (1020/98&99). Motion to adjourn made by Chuck Klaubert (934/119) and seconded by Steve Cloutier (250/73) unanimously approved.
Meeting was closed at 930 am.