Institutional Self Evaluation Report

Standard IVB.1.c

The governing board has ultimate responsibility for educational quality, legal matters and financial integrity.

Descriptive Summary

The roles and responsibilities of the Board specify that educational quality, legal matters and financial integrity are within the purview of the board and the board has the ultimate authority in these matters.

The Board of Trustees derives its authority and duties from Education Code 70902 (4B.1.c.1) and sets it forth in the WVMCCD Policy Manual Chapter 2; Board Policy 2200 addresses the roles and responsibilities of board members (including educational, legal, and financial matters) and standards of practice as outlined in Standard IVB.1 of this report. (4B.1.c.2) Chapter 6: Business and Fiscal Affairs provides guidance to the Board in fiscal matters and establishes its responsibility in the financial integrity of the institution (4B.1.c.3):

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  ^{BP 6200 Budget Preparation - The Board authorizes the establishment and maintenance of general unrestricted, general restricted, debt service, special revenue, capital projects, enterprise, internal service, trust, and agency funds. Each year, the Board will adopt a budget calendar and identify Board budget priorities. The budget calendar will provide adequate time for Board study and for the early establishment of Board Budget Priorities.}
  
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  ^{BP 6250 Budget Management - Board approval is required for changes between major expenditure classifications. Transfers from the reserve for contingencies to any expenditure classification must be approved by a two-thirds vote of the members of the Board. Transfers between expenditure classifications must be approved by a majority vote of the members of the Board. State quarterly and annual financial reports shall be approved by the Board.}
  
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  ^{BP 6300 Fiscal Management - As required by law, the Board shall be presented with a quarterly report showing the financial and budgetary conditions of the District.}
  
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  ^{BP 6320 Investments - Investments which have a maturity of more than one year or which are not specifically approved in this section will be brought to the Board for prior approval. Quarterly information reports on investments will be provided to the Board. These reports shall include information on investments of all auxiliary organizations.}
  
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  ^{BP 6340 Contracts - Contracts are not enforceable obligations until they are ratified by the Board, except as required by law or Board policy.}
  
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  ^{BP 6600 Capital Construction - The Board provides general direction for facilities development, construction, and renovation for the District. Facilities planning activities include, but are not limited to:}
  
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    ^{The development and continuous appraisal (every five years) of long-range Educational and Facilities Master Plans for land use, utility services, buildings, roads, pedestrian walks, outdoor recreational areas, parking areas, and open natural areas developed using State Chancellor’s Office guidelines; (See BP/AP 3250 titled Institutional Planning)}
    
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    ^{The design, plans, and construction or major alteration of buildings, other structures, and site improvements;}
    
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    ^{The planning, specification, and acquisition of equipment and furniture; and}
    
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    ^{The identification of resources for implementation of a plan.}
    
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    ^{The Board shall approve and submit to the Board of Governors a five-year capital construction plan as required by law. The Chancellor or Vice Chancellor shall annually update the plan and present it to the Board for approval. The plan shall address, but not be limited to, the criteria contained in law.}
    
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  ^{BP 6620 Naming of Facilities & Other Naming Opportunities – The Board of Trustees shall have final authority}
  
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  ^{BP 6740 Citizens’ Bond Oversight Committee - The Board of Trustees shall establish a Citizens’ Bond Oversight Committee in accordance with the applicable law and necessary regulations.}
  
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  ^{BP 6750 Parking - The Board may establish parking and permit fees as provided by the Education Code as well as regulations for their use.}
  

Self-Evaluation

The Board meets this standard. The Board of Trustees exercises final authority on district policies and contracts, legal, educational quality of student learning, fiscal health and stability of the district, personnel decisions, and advocacy for the district in the community and in legislative arenas within parameters set by district policy and state statutes. The Board ensures the creation of oversight committees, including the Audit and Budget Oversight Committee on which three trustees sit. Citizens Bond Oversight Committee was established to monitor the Measure H and Measure C Proposition bonds.

Actionable Improvement Plans

None.

Evidence

4B.1.c.1	Education Code 70902	http://www.leginfo.ca.gov/cgi-bin/displaycode?section=edc&group=70001-71000&file=70900-70902
4B.1.c.2	Board Policy 2200 – Board Roles and Responsibilities	http://www.westvalley.edu/committees/Accreditation/2013/evidence/4b/4B1c2_BP_2200.pdf
4B.1.c.3	WVMCCD Board Policy –Chapter 6: Business and Fiscal Affairs	http://www.westvalley.edu/committees/Accreditation/2013/evidence/4b/4B1c3_BP_CH6.pdf