Fishhawk lake recreation club, inc. 2005 annual meeting minutes august 6, 2005 In Attendance

FISHHAWK LAKE RECREATION CLUB, INC.

2005 ANNUAL MEETING MINUTES

AUGUST 6, 2005
In Attendance: Larry Boxman, Vic Dykstra, Heather Berg, Bob Yoder, Gary Rinehart, Jean Martwick and Steve Butsko. Absent: Don Kane
President Larry Boxman called the meeting to order at 10:00 a.m.
Approval of the 2004 Annual Meeting Minutes: Heather Berg moved to approve the minutes as written. Steve Butsko seconded the motion and all were in favor. The 2004 meeting minutes were approved as written.
Introduction to the Board of Trustees: President Larry Boxman introduced the board as follows:
Bob Yoder Buildings and Grounds

Jean Martwick Secretary

Steve Butsko Dredging and Weeds

Larry Boxman President

Heather Berg Treasurer

Vic Dykstra Vice President

Gary Rinehart Legal and Special

Don Kane Long Range Planning – Absent

LAKE MANAGER REPORT:

Tim Couch thanked everyone for attending. Highlights of the year are as follows: 9 new homes, 30 new members, 1 wedding, 1 baby born at Fishhawk and 1 lake-wide marriage proposal.

Office hours are 1 to 4 on Tuesday and Thursday. Members are encouraged to use the website for information and we will continue to try to respond to all messages in a timely manner.

Infrastructure improvements include pump station component upgrades, new shut-off valve on the main line to help reduce service interruptions and rebuilt blowers at the Wastewater Treatment Plant to reduce noise and energy use.

Facility improvements in the clubhouse include paint and countertop (thanks to the Bangerts), kitchen range (thanks to the Stirnimans) and new carpet. Cement steps were poured at the dam dock (thanks to the Hortons for cement, the Boxmans for the bench and to Bob Yoder for the labor). The Water Treatment Plant has a new ceiling. The maintenance depot at the WTP has been fenced and gated thanks to Vic, Bob, Dick and Tim.

The Campfire Program has become a great success. Oregon Dept. of Forestry and the Mist/Birkenfeld fire dept. have given Fishhawk control of the program. We must be diligent in monitoring for illegal fires. Campfire rings are available through the office and remember – please use good judgment and keep the flames under 18”.

We are still experimenting with solutions to control lake weeds. One chemical application was used this year to a portion of the lake. Borrowing a weed harvester from the Skipanon watershed may still be a possibility.

Our dredging program is changing. We have entered in partnership with ODFW to create a pilot program which allows us to dredge over a 9 month period. We will use land application of spoils water to 25 acres of leased land. The May board meeting minutes provides an outline of key components of the new program. We are moving ahead with the permit process. Ken Forbes will be here the first two weeks in September to begin operator training and routine maintenance. Dredge operators will be Don Bangert and Dennis Hines.

Staff introductions: Barbara Compton, Executive Secretary, has done a tremendous job for the lake. New responsibilities include meeting minutes and Architectural Committee correspondence.

Dick Compton, Grounds Keeper, keeps Fishhawk looking good. Dick also provides a lot of volunteer hours for Fishhawk.

Ralph Stafford, Assistant Plant Operator, is instrumental in keeping the water tower full resulting in no water shortages this year. Ralph has shown competent ability and commitment to public health and safety.

Thank you to the following volunteers: Carla Bangert, Architectural Committee chairperson for strong leadership and direction. Dave White for all his assistance with the SOP manuals. The Board of Trustees for their ability to move ahead and work together on issues that affect our growth and offer a better quality of life for the membership and to Bob Yoder (the good “Mayor of Fishhawk”) for his leadership, knowledge and hands-on abilities which have saved the lake tens of thousands of dollars over the years.

Systems and procedures are important and necessary but it’s the people, their community spirit and the natural atmosphere that make the quality of life here so special.
The membership thanked Tim for his commitment and hard work and Larry Boxman thanked him for keeping the dues under control.
CAIRO CHART:

Larry Boxman introduced the Cairo Chart which explains in detail Board and staff responsibilities. Thanks to Tom Mahar for putting the chart together.

NEIGHBORHOOD WATCH PROGRAM:

Tom Mahar has agreed to organize a Neighborhood Watch Program after he retires. The program has become necessary due to an increase in the Methamphetamine problem. We can all help by keeping a watchful eye in our community.

PARKING ISSUES:

Steve Butsko discussed the issue of overflow parking near the Helipad on the dam during holidays. This area must remain clear at all times for emergency helicopter landing. The Helipad is a legally designated site. Please leave at least a 100 foot radius around the Helipad if parking temporarily on the dam.

Longview Fibre will be applying a chemical spray to kill all vegetation in their clear cut area on the south side of Fishhawk Lake. The chemical will be applied by helicopter sometime between now and mid September. This area is gated and it is advised that all people stay out of this area for at least 30 days after the chemical has been applied. Longview Fibre will post signs at the time of application.

Please check the Fire Safety sign board at the entrance to Fishhawk for any newly posted restrictions and curtail yard trimming until the burn pile is re-opened.

ANNUAL BUDGET:

Treasurer Heather Berg presented the 2005/2006 budget. Proposed budget, Operating budget and Reserve budget pages were available for all members to review. The increases to the Operating budget and decrease in funding the Reserves budget was discussed. The Operating budget will be increased by 17.8% for a total of $221,000. Funding for the Reserve budget will decrease to $41,000. Next year, the Reserves budget funding will increase as the Operating budget decreases. The Proposed Dues for 2005/2006 are $1035.00. Heather thanked the Board for their help with the budget and Troy Horton and Kinton Fowler for the review process.

INTRODUCTION OF CANDIDATES:

Gary Rinehart, Kinton Fowler and Eileen Rule were introduced as candidates for the Board of Trustees. Gary stated that it will be a tremendous loss as Bob Yoder ends his term on the board and asked that Bob be entered as a write-in candidate.

Intermission and voting: 10:40 a.m. to 11:15 a.m.
ELECTION RESULTS:
2005/2006 Budget: 47 votes yes

1 vote no

The following candidates were elected to serve on the Board of Trustees
Gary Rinehart, Kinton Fowler and Eileen Rule
SOCIAL:

Diana Mahar was thanked for a job well done. Diana announced the following activities:

Fishhawk Lake Estates Sale: Aug. 7 at the clubhouse. All money will be donated to the Social Budget

Fun Day: Aug. 20 on the Island. Western Theme. Flyers are posted around the lake with details.

Fishhook Golf Scramble: Sept. 3. See posted flyers for details.

Diana still needs volunteers for the Halloween Party and Cabin Crawl.

GOOD OF THE ORDER:

Arlene Stauning would like everyone to be aware that volunteer emergency responders in route to an emergency situation often use their own vehicles. If you encounter a vehicle on the road with emergency flashers in use, please pull over and make way. This is particularly important if that vehicle is behind you.

Rick Whitney announced a fire dept. drill taking place on Aug. 14. This drill will be a responder scenario. The fire dept. is still looking for additional volunteer firefighters. 9 are needed all together. Additional volunteers could significantly affect fire insurance premiums. You do not need to be a full time resident. Volunteers will be assigned to jobs they are suited for. It requires ½ day a month and takes about 12 months to qualify. The drills are normally scheduled for Saturday mornings at 8:00 am.

The Internet Kiosk has been installed in the outer-room to the restroom at the clubhouse. The charge is 25 cents a minute.

Meeting adjourned: 11:25 a.m.

Executive Secretary, Barbara Compton

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