City of potterville council meeting minutes october 20, 2016 Call to Order

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October 20, 2016

Call to Order: Member Ross called the meeting to order at 7:01 p.m.
The Pledge of Allegiance was given by all.
Roll Call: Member Hartson, Member French, Member Schmidt, Member Ross and Member Amey.

Absent: Member Bussard and Member Lundquist.

Staff: City Manager Wanda Darrow and Secretary Amy Summers
Approval of Agenda: Member Amey moved to approve the agenda as presented. Member Hartson supported. Motion carried.
Approval of Minutes: Member French moved to approve the minutes of September 22, 2016. Member Schmidt supported. Motion carried.
City Managers Report: The City Manager stated there is not a City Managers report in the Council’s packet.

She added she has been very busy. She has met with DEQ regarding Sunset Hills, and whether we are going to move forward or not. Mr. Hubbell was not at the meeting. There was discussion on wetland and a slight shift to the road. Still waiting on information. Hoping to have a report in November for the board to review. Do not know at this time what the numbers will be. Mr. Hubbell wants to change some of the lots where the rolling hills are located. He is having Keb’s engineering design the layout. She stated she has not seen the site plan.

The Attorney is still reviewing the language in the Code of Ordinance proposed amendments but will move forward for public hearing. She added that she received a tree grant and the trees will be planted by November 15th. Veterans Day we will hold a brunch from 9:00 a.m. till 11:00 a.m. The City Manager informed the Board she has posted positions for DPW, Parks and an Administrative Assistant. She also stated she is requesting a vacation for next week and needs the Boards approval.

  1. General Bills: Member French moved to approve the General Bills totaling $103,951.95. Member Amey seconded. (5-0) Motion carried.

  2. Rural Development: Member French moved to approve the Rural Development Bills totaling $910,807.02 as presented. Member Schmidt seconded. (5-0) Motion carried.

  3. Bank Reconciliations: Member French moved to approve the Bank Reconciliations as presented. Member Amey supported. (5-0) Motion carried.

Public Comment for Agenda Items: Susan Gorbe, 4631 Beechwood Court addressed the Board by stating Sunset Hills is very concerned about the assessment. After hearing the City Managers report, I can speak of everyone in Sunset Hills and we don’t want the road. The property owners should not have that burden on the tax amount that may be assessed. If there is an assessment all the homes should be assessed. We have already been assessed $700 to $800 dollars and will tell you that people will start moving from the community. We like the City of Potterville but there is so much bad press with the City, Schools, snow blights and Gizzard Fest. We ask the Council to take this into consideration.
Jennifer Lenneman, 4837 Pine Hill Dr. She addressed Council by stating she has a copy of the court case. The documents state if the City is not able to get the road done in 10 years Independence Commons can put in 50 more mobile homes. Does not say anything about all the other mobile homes in the north parcel that the City is talking about up to 100 more homes. We need clarification on this. I have also made copies of the court documents for the residents.

Ms. Lennemen stated the City Manager was not part of it at that time. The proposed property will still need to go through the City to rezone to R-4. The City Manager commented if you both would like to set up an appointment and go over the maps to get a better understanding she would be more than happy to do so. The City Manager stated there is a zoning enabling act which we have to go by. The maps are what the developers provided to me. The City does not own this property. We are trying to do the minimal impact with the current development. Ms. Lenneman stated there is no talk about the rezoning in the judgment. The City Manager stated we want Potterville to be vibrant and want to prosper. Ms. Lenneman stated we are just really tired of everything going on.

Member Schmidt suggested the Council to consider casual informational meeting and go over this. Ms. Gorbe suggested a mailing to go out to the property owners. Member Schmidt stated we appreciate your time as we do care as well.
Public Hearing: None
Presentation: Shirlee Bobryk addressed Council by stating she is here to introduce herself and she is running for District Court Judge. She stated she has been knocking on doors throughout the City of Potterville and has been campaigning since February. She added her campaign experience is in District Court, Circuit Court of Appeals, former Chief Prosecutor and is a member of the State bar with 32 years on the bench. She added I’m thrilled to meet the Board and hope I can get your support. She stated she is a huge supporter of the Sobriety Court in Eaton County that was started by Judge Hoffman.
Jill Sambaor addressed Council by stating she is here from the Barry Eaton County Health Department and to update the Board on Community Outreach Highlights. The Health Department sends out highlights for upcoming topics. This month is focused on promoting flu shots for infants 6 months and older. Just would like to inform the Board and she thanked them for their time.
Committee/Commission Reports: TIFA and DDA did not meet in October and Planning Commission met but no new business was conducted.
Unfinished Business: None
New Business:

  1. Resolution #16-1020-25 to Establish Receiving Board for the November 8, 2016 General Election. Member Ross moved to approve Resolution #16-1020-25 to Establish Receiving Board for the November 8, 2016 General Election. Member Schmidt supported. Motion carried.

  2. Resolution #16-1020-26: Resolution approving contractor’s final payment application: Member French moved to approve the final pay application of $64,772.83 for Fenton Phase I. Member Schmidt seconded. (5-0) Motion carried.

  3. Resolution #16-1020-27 to Introduce for Adoption and Set a Public Hearing to Amend Code of Ordinance. Member Amey moved to approve Resolution #16-1020-27 to Introduce Adoption and set a public hearing to amend City Code. Member Schmidt supported. (5-0) Motion carried.

Communication from Mayor and/or Council: Member Ross stated he would like to recognize Trudy Melton for her years of service as crossing guard. Would like Council to look into a stipend, certificate, or a gift and would like to invite her to the next meeting. Member French stated this is a good ideal.
There was brief discussion on water in the tunnel and what needs to be done when this occurs. The City Manager stated she was informed of the water issue but when DPW workers went there the water was gone.
Member Schmidt moved to approve the City Managers vacation. Member French supported. Motion carried.
Next Meeting: November 17, 2016 at 7:00 p.m.
Excuse Absent Member: Member Schmidt moved to excuse absent members. Member Amey supported. Motion carried.
Motion to adjourn: Member Amey moved to adjourn the October 20, 2016 meeting. Member Hartson supported. Motion carried.
The meeting adjourned at 7:59 p.m.
Respectfully submitted by,

Amy Summers

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