1440 minutes in a day: Managing Your Time Presented by Michele Guerra, ms, ches



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time-management-2015

C Priorities

  • Not important or urgent
    • Sometimes are not important but are urgent
  • No consequences for not doing this
  • Nice to do

Prioritization Grid


URGENT

NOT URGENT

Important

A
Deadline
Presentation tomorrow
Scheduled at work

B
Paper due next month
Planning
Some calls or requests

Pick child up at daycare

Rejuvenation time

Not important

C
Interruptions
Disruptions
Some calls

C
Trivia
Busy work
Time wasters

Friend asks favor

Gaming, Facebook

Organizing: schedules

  • Get the big picture (semester, work cycle, vacations)
  • Know your schedule (weekly calendar)
  • Determine how much time it takes to complete various tasks (double your estimates)
  • Plan a balanced schedule (fixed and flexible tasks)
  • Identify odd hours and small bits of time – plan how you can use them
  • Schedule time for prioritizing
  • Schedule breaks and time for rejuvenation
  • Enter all this somewhere (paper, outlook, phone app)

Overcoming procrastination

  • Recognize that you are procrastinating
  • Evaluate and diagnose your procrastination: e.g. reasons, what parts of the task,
  • Take counter-measures against procrastination:
    • use to-do list
    • break large tasks into smaller parts
    • schedule specific times to do things you are mostly likely to put off
    • address reasons (e.g. don’t like the task, hard to start, fear of failure)
    • reward yourself for starting and finishing

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