1440 minutes in a day: Managing Your Time Presented by Michele Guerra, ms, ches

1440 minutes in a day: Managing Your Time

Presented by Michele Guerra, MS, CHES

Director UI Wellness Center

Steps to managing your time well

• Prioritize tasks
• Get Organized
• Overcome procrastination
• Let go of perfectionism
• Manage disruptions
• Avoid taking on too much

Take the quiz!

http://www.mindtools.com/pages/article/newHTE_88.htm

Scoring the quiz

Questions 1, 3, 4, 6, 7, 8, 9, 13, 14, 15	Points
Not at all	1
Rarely	2
Sometimes	3
Often	4
Very often	5

Questions 2, 5, 10, 11, 12	Points
Not at all	5
Rarely	4
Sometimes	3
Often	2
Very often	1

Score	Comment
46-75	You're managing your time very effectively! Still, see if there's anything you can tweak to make this even better
31-45	You're good at some things, but there's room for improvement elsewhere.
15-30	Ouch. The good news: you've got a great opportunity to improve your effectiveness. However, to realize this, you've got to fundamentally improve your time management skills.

Understanding your score (and improving your time management skills)

Areas needing improvement	Related questions
Goal setting	6, 10, 14, 15
Prioritization	1, 4, 8, 9, 13, 14, 15
Managing interruptions	5, 9, 11, 12
Procrastination	2, 10, 12
Scheduling	3, 7, 12

Organizing: The to-do list

• Helps you prioritize
• Helps you overcome procrastination
• It’s a critical starting point
• not a stand–alone tool

ABCs to Prioritizing

• Write to-do list
• Review list: Break large tasks into smaller tasks
• Prioritize by ABCs
• Delegate those tasks more appropriate for someone else
• Schedule your day (week). Assign a deadline for each task.
• Consider your daily cycle (most demanding tasks when you are most focused/ energized)

A Priorities

• Urgent AND important
• Support a long term goal
• Support others you work with
• Ask: What terrible thing would happen if I didn’t do this today?
• Only top priorities get A category

B Priorities

• Important but not urgent
• Mild consequences for not doing this (e.g. some may be unhappy or inconvenienced)
• Time (waiting period) usually elevates to A or drops to C
• Never do a B task when there is an A task the needs to be finished