Minutes of board meetings

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SCHOOL: East Dubuque School District DISTRICT 119

MINUTES OF BOARD MEETINGS
Regular District Board Room 6:30PM 9/18/2012

KIND OF MEETING PLACE TIME AND DATE

MEMBERS

Present Absent

Shirley Horstman

Presiding officer

Donna Quinn
Ben Andersen
Steve McClain
Harold Middendorf
Terry Schulting_
Greg Herbst

Superintendent of Schools

JoAnne Loeffelholz

Secretary to the Board

1. CALL TO ORDER

The East Dubuque Board of Education met in regular session on Tuesday, September 18, 2012 with 6 members present and 1 member absent.
The pledge to the flag was given.

2. CONSENT AGENDA

Andersen moved to approve the minutes of the regular board meeting held on August 21, 2012, August Treasurer’s Report, September board bills in the amount of $193,148.72, Imprest checks in the amount of $3,039.43, Elementary activity account in the amount of $913.14 and High School and Junior High activity account in the amount of $8,507.86, concur with suspensions, and the destruction of audio recordings for March 2011. On a second by McClain, the motion carried on a vote of 6 ayes and 0 nays with the vote as follows:
Andersen aye, Loeffelholz aye, Schulting aye, Middendorf aye, McClain aye, and Horstman aye.

3. RECOGNITION OF VISITORS AND CORRESPONDENCE

Teachers: Alice Pearson, Karla Powers

Guest: Roger Till

IASB “Master School Board Member” Award recipients – Mr. Andersen and Mrs. Horstman

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CONTINUATION OF Regular BOARD MEETING HELD ON September 18, 2012

4. 
   OLD BUSINESS
   

Mr. Herbst updated the board on the status of the football field restitution. The restitution has not been paid and the charge has been changed to a felony. The subject will appear in court on October 4, 2012, at 9:00 am.

5. NEW BUSINESS
5.1 Schulting moved to accept the resignation of Jon Sturdevant as junior high basketball coach. On a second by Middendorf, the motion carried.
Andersen moved to hire Kathy Stierman as JH yearbook advisor. On a second by McClain, the motion carried on a vote of 6 ayes and 0 nays with the vote as follows:
Andersen aye, Loeffelholz aye, Schulting aye, Middendorf aye, McClain aye, and Horstman aye.
The JH yearbook is a new position that was overlooked during the Junior High transition to the high school campus. Ms. Stierman has agreed to be contracted at the starting position, without the longevity she has earned on the elementary yearbook.
The board acknowledged Mrs. Nadine Nieland and Mr. Michael Decker as freshman class co-advisors and Ms. Tonya Link as junior class co-advisor.
Andersen moved to hire Ann Welp as sophomore co-class advisor. On a second by Schulting, the motion carried on a vote of 6 ayes and 0 nays with the vote as follows:
Andersen aye, Loeffelholz aye, Schulting aye, Middendorf aye, McClain aye, and Horstman aye.
5.2 Andersen moved to adopt the 2012-2013 budget. On a second by Loeffelholz, the motion carried on a vote of 6 ayes and o nays with the vote as follows:
Andersen aye, Loeffelholz aye, Schulting aye, Middendorf aye, McClain aye, and Horstman aye.

3. 
   The Board directed Superintendent Herbst to prepare the levy.
   

5.4 The Regional Office of Education informed area schools that the deadline to submit the Application for Recognition of Schools, in the past, has been September 30. The application has not been updated on the ISBE website; therefore, an extension is likely.

5.5 The Administrators’ and Teachers’ Salaries and Benefits Report was presented to the board and will be posted on the District website after the September board meeting.
5.6 The Finance Committee will meet on September 19, 2012, at 5:30 PM to review health insurance options.
6. INFORMATION, STAFF REPORTS and PROPOSALS

6.1 The Building and Grounds Committee recommended that policy 8:80 be used as a guideline when donations are presented.

2. 
   Mrs. Till announced the 2012-2013 Leaderships Team members.
   

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CONTINUATION OF Regular BOARD MEETING HELD ON September 18, 2012

The kindergarten teaches are gathering evidence of measures for each student and preparing to provide data to the state by the 40^th attendance day for the KIDS Pilot program.
Current enrollment is 395.
Mrs. Schulte has the library up and running. Teachers will be assisting with checking books in and out and will be reading during the “read aloud” time.
MAP testing will begin the first week of October.
The golf cart donated by Lacoma Golf Course is getting an additional seat and seat belts next week.
Dibels screening results were reviewed.

Up

6.3 Mr. Loeffelholz - no report.

6.4 Mr. Sirianni – MAP testing will take place in October.
EDHS has been selected for the free online ACT Explore Pilot Program. The test will be administered in November. This exam will allow us to review the results of the tests and also access the Career Planning Program.
Mr. Andersen and Mr. Lucas will be advising students who have joined the LEO Club. Currently there are 15 members.
Current enrollment is 307 students.
Ms. Pearson and Mr. Deutsch will be holding a mock election for the students.
The Harlam Ambassadors will be performing September 29, 2012.
Quinn arrived at 7:22 PM.
6.5 Mr. Herbst reviewed the status of the District’s website. The target date of completion is the end of October.
Mr. Herbst intends to convene a Non-Certified Handbook Committee meeting to review the handbook
8. OTHER MATTERS TO COME BEFORE THE BOARD
Election Packets are available beginning Wednesday, September 19, 2012, for circulation.

9. PRESIDENT’S PREROGATIVE

None

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CONTINUATION OF Regular BOARD MEETING HELD ON September 18, 2012

10. ADJOURN

Loeffelholz moved to adjourn. On a second by Schulting the motion carried.
The Board adjourned at 7:30 PM.
Next Regular Meeting – October 16, 2012 at 6:30 P.M.

Rec. Sec. - Lisa M Barklow

_________________

Shirley Horstman - PRES. JoAnne Loeffelholz - SECY