May 2015 Board of Aldermen Meeting

May 2015 Board of Aldermen Meeting

May 2015

Minutes of May Meeting

Flint Hill Board of Alderman

Held on May 13, 2015 @ 6:00 p.m.

Knights of Columbus Lower Level
Members present and absent:

Mayor Doug Wynn – present

Alderwoman Jackie Jackson-Westhoff - present

Alderman David Schmidt – present

Alderman Christopher Jacobsen – present

Aldermen Robert Boehmer – present

City Attorney Matt Fairless Also in attendance: Tom Evers, MoDOT

City Clerk Becky McCollum Wayne Baumbach

City Engineer Tom Rothermich Jack Sabela

Erica Niederhelm

The May 2015 Board of Aldermen meeting was called to order at 6:00 p.m.
1^st Item: Pledge of Allegiance
2nd Item: Meeting called to order, roll call, approval of agenda and minutes
Mayor Doug Wynn called the meeting to order. Alderman Jacobsen made a motion to approve the agenda. Alderman Westhoff seconded the motion. The city clerk reports 4 “yes,” 0 “no,” and 0 “abstain” votes. Motion carried.
A copy of the written April 22, 2015 regular minutes were emailed (as requested) to the Board of Aldermen in advance of the meeting. The City Clerk asked if everyone had received copies of the minutes. All had.
Alderman Westhoff made a motion to approve the regular Board meeting minutes, from the April 22, 2015 Board Meeting. The motion was seconded by Alderman Schmidt. The City Clerk reports 4 "yes," 0 "no," and 0 "abstain votes. The minutes for the regular Board meeting stand approved on this day, May 13, 2015.

3rd Item: Swearing In of Ward#1 Alderman Dave Schmidt

The City Clerk swore in Alderman for Ward#2 Dave Schmidt.
The Mayor asked for a motion for nominations for President of the Board of Aldermen. Alderman Schmidt nominated Alderman Jacobsen. A motion to close the nominations was made by Alderman Schmidt. A motion was made to vote on Alderman Jacobsen as President of the Board of Aldermen. The City Clerk reports 4 “yes,” 0 “no,” and 0 “abstain” votes.
4^th Item: Tom Evers, MoDOT Area Engineer
Tom Evers, Area MoDOT Engineer was in attendance to provide updates on 2 adjacent highway projects. One being Parr Rd and the other the new interchange at Hwy P and Hwy 61.
The Par Rd closures for box culvert and bridge work, will be 30 days and 60 days respectively; with the intention of working over the summer so as to not effect school bus routes.
The Hwy P/ 40-61 interchange final design plans were distributed. The current timetable is for a public comment meeting toward the end of July. The start of construction is July 2016 with completion by 2017.
Tom Evers also fielded questions from the Board including a possible solar flashing warning light to be posted on Hwy P at the property of St. Theodores School as a warning for a school zone.
5^th Item: Open Forum - none
6^th Item: Wayne Baumbach-Wischmeyer Electric
Wayne Baumbach was in attendance, to discuss his service as emergency weekend and evening coverage for future wastewater emergencies after City Engineer Tom Rothermich moves to Kansas City. He has recently moved into Flint Hill and has experience working as a subcontractor on the electric on our lift stations.
Beginning in June. Wayne Baumbach will assume the emergency wastewater calls and replace City engineer Tom Rothermich for a $60 monthly cellphone reimbursement and any electrical repairs, or breaker re-sets, etc will be billed thru his company Wischmeyer Electric at the rate of $84 dollars an hour. His company provides full coverage workmen’s compensation and errors/omission insurance, so he will not need to be added to ur existing policy. An agreement will be drafted for approval by Wischmeyer Electric and the Board at the June Board Meeting on June 17. Also, Wayne Baumbach will shadow Steve Sozniak, of Ofallon Sewer during the next scheduled maintenance to familiarize himself with all 9 lift station locations.
7^th Item: Resolution 170-CREC Franchise for Ballot August 2015
City Attorney Matt Fairless relayed what has transpired most recently in our endeavors toward obtaining a franchise agreement with CREC. As no election had been held or completed in years past, the existing agreement is invalid. Currenly CREC does not wish to compensate Flint Hill for election costs or enter into an agreement. A motion was made by Alderman Schmidt to permanently remove the resolution 170 from the table. The motion w s seconded by Alderman Westhoff. The City Clerk reports 4 “yes,” 0 “no,” and 0 “abstain” votes.
8th Item: Engineering Report
City Engineer Tom Rothermich was in attendance and reported on the following issues:

1. 
   Ft Zumwalt School- Requested 3 easements from the City for utilities, road and “sight distance.” City Engineer Tom Rothermich stated that “sight distance” is the most important for safety concerns at the busy entrance of the school. The actual timetable is pushed back for start of construction.
   
2. 
   Chuck Hoffman-Mexico Rd property- Future home for Mr. Hoffman and Mr. Cox
   

Have contacted Sandy May and received tentative approval for septics on each 1+/- Acre lot. A variance will be needed, to approve septic systems, on a less than 3 acre tract per our zoning code. Variance applications have been sent to Chuck Hoffman.

3. 
   Dickherber-Griffey Homes- Alderman Boehmer will contact Jim Dickherber about changing his lateral line into an interceptor line maintained by the City, from the new point of connection of the Griffey Home to what is Jim Dickherber’s 6” lateral line and again utility easements from that point.
   
4. 
   Daake Subdivision- City Clerk and Engineer were contacted by Mrs. Adele Daake
   

regarding her desire to route her sewer line directly to the Wentzville Plant. More info is requested, as no definite site or engineering plan have been viewed and all plans are just speculating at this point.
9^th Item: Sewer Updates
Our total wastewater users are currently 171. The City has outstanding accounts, totaling $396.91. Our ECM check, for $3959.06 was received and deposited yesterday in our Wastewater Fund account which allowed the payment to Wentzville of $4669, and leaving a balance of approx. $1300.
With an incomplete Wentzville Agreement; as of March, 2012, the City of Wentzville continues to charges Flint Hill a rate of $29.00 per 161 users, an increase from the previous $25.00 rate. Our monthly payment is now $4669. instead of $4025.
The City Clerk was asked to contact Wayne Baumbach again to have him install a higher level alarm light at the Jessie Ct lift station, as the current one is below line of sight.
10th Item: Communications from the Mayor
Concern voiced over roaming farm animals from the Matt Bross rental property onto the highway causing a dangerous situation. Tom Rothermich will speak with Matt Bross to address the situation.
11^th Item: Communications from the Board of Aldermen
Alderman Schmidt suggested we work toward having a Food Truck event in Flint Hill at the parish park, or one of the athletic fields this fall.
12^th Item: Communication from the City Attorney
City Attorney Matt Fairless continues to work on a draft of the Wentzville Agreement, Bill 2015-01 with the City of Wentzville after being contacted by the new Wentzville City Attorney.
The current status of the zoning and code issues at the 1748 Flint Hill Park Ln property is that a letter was sent in February to the property owner Tom Loggia, TRL Holdings. The property owner is communicating with the attorney on a regular basis to update the clean-up progress which is being made. Some of the junk, and trash has been removed but other items have been added to the illegal outdoor storage.
At this time, no further berms or plantings for screening have been completed at 1748 Flint Hill Park Ln. Also, no measures to rezone to I-1/Light Industrial (to allow for outside storage of materials,) or to correct the previous illegal subdivide or submission of a site plan for City Planning and Zoning review have been made by the owner Mr Loggia of TRL Holdings.
The County has now cited Mr. Loggia and issued a summons for court on May 28. The City Attorney asked the Board for direction and it was suggested to let the County attempt to handle the matter. Their suggested method would be removal of all items and charging a lien on Mr. Loggia’s property.

13^th Item: Clerk’s report

* The next scheduled Board meeting would be on Wednesday, June 17,

2015.

* Bulk Trash pickup for this Saturday for the pre-arranged price of $925 with

Waste Management.

• 
  City Clerk has contacted Ted Cornett with Lindenwood Insurance for City
  

policy renewal and updates for July 1. Also, the fireworks permit information

was sent to Compton Fireworks for their license renewal. The fireworks, liquor

licenses and insurance renewals are set for the June Board Meeting.

14th Item: Approval of the Monthly Bills

Alderman Schmidt made a motion to approve payment of the General Fund bills in the total amount of $3682.23 as provided to the Board. This total also included May payroll for the City Clerk and the Waste Water Fund bills in the amount of $-87.07. Alderman Westhoff seconded the motion. The city clerk reports 4 “yes”, 0 “no”, and 0 “abstain.” Motion carried.
14^th Item: Closed Session- Privileged Communications - none

15th Item: Adjournment

There being no further business to discuss, Alderman Schmidt made a motion to adjourn at 7:45 p.m. Alderman Westhoff seconded the motion. The city clerk reports 4 “yes,” 0 “no,” and 0 “abstain” votes. Motion carried. Meeting adjourned.
Respectfully submitted,
Rebecca McCollum

City Clerk