Word Document Properties

1. Choose Tools
➪
Macro
➪
Record New Macro.
The Office application displays a Record Macro dialog box similar to the
one shown in Figure 3-2.
2. Type a descriptive name for the macro.
3. Type a control-key combination for the macro when you want to
access it from the keyboard.
Use this option only for major macros because you don’t want to use up
all of the available key combinations.
Some older Office products include other options. For example, when
working with an older version of Word, you can choose to associate the
macro with either the keyboard or the toolbar, or both, by clicking the
appropriate button and making the assignment.
4. Select a storage location in the Store Macro In field.
(This is an Office 2007 feature; older versions always store the macro in
the local document.)
The storage locations vary by Office application. Here’s an explanation
of the locations for Visio:
•
Active Document: 
Use this option when you want to store the
macro within the local file. Anyone opening the file can access
the macro.
•
Stencil: 
Stores the file within the stencil file. Anyone using the sten-
cil can access the macro no matter which document is opened.
5. Type a macro description in the Description field.
It’s essential to type a complete description because this comment is the
only one the macro will contain when you complete it.
6. Click OK.
The Office application begins recording the macro. You see the Stop
Recording toolbar, shown in Figure 3-3. This toolbar includes options
for stopping and pausing the macro recording. Pausing the recording
lets you make changes that aren’t required for the macro. Click Pause
Recording a second time to start recording again.
7. Perform any tasks that you would normally perform to complete
the task.
The Office application records all of your keystrokes. However, it doesn’t
record mouse movements. Consequently, you should avoid using the
mouse and perform all tasks using the keyboard.
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