Unit 4: Explaining Hotel Services to Guests and Providing Information

 
 
 
 
 
 
 
 
 
 
 
 
 
 

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Project Hotel T.E.A.C.H Curriculum 
Center for Immigrant Education and Training 
LaGuardia Community College 
122
Unit 4, Lesson 3: Handout 2 - Suggested Answers 
Telephone Techniques 
I) 
Answering the call
1) Greeting 
2) Property name 
3) Your name 
4) Department (if necessary) 
The phone is ringing in your department. You answer it and say … 
Good Afternoon, Engineering, This is John. 
_______________________________________________________________ 
II) 
Helping the guest
3)
Answer the question. 
4)
Ask for permission to put guest on hold while you get the information from a 
file or the computer. 
You want to put the caller on hold, so you ask … 
Could you hold for a moment while I access your records?
 
_____________________________________________________
 
III) 
Helping the guest — when you don’t know the answer to the 
guest’s question.
5)
Ask questions to be clear about what the guest wants. 
6)
Ask permission to put guest on hold while you find out the answer or ask 
someone for help. 
7)
Ask permission to transfer the guest to another department or operator who 
can answer the question for the guest. 
8)
Ask to take a message for the person if that person is not available. 
You want to transfer the caller to the operator, so you say to the guest … 
May I transfer you to the operator? 
_____________________________________________________ 
IV)