Theme: Rules of writing formal letter

Apology letter: Apology letters are used when making a formal apology for a mistake.

Making a claim letter: If you're unsatisfied with a product or service, you could send a claim letter to the product or service's company or manufacturer. It would detail your dissatisfaction and what you want the company or manufacturer to do to reimburse you.

Cover letter: A cover letter is often sent to hiring managers by prospective job candidates with their resume. It details your qualifications for a particular job and expands on certain things mentioned in your resume.

How to write a formal letter

To write an appropriate formal letter, you'll need to include certain elements throughout. The more you follow the proper format for a formal letter, the more effective it will be, the more your recipient will understand you and the better reception you'll receive. Follow these steps when writing a block or AMS formal letter:

1. Write your name and contact information

In the upper left-hand corner of the letter, include your name or your company's name. Follow it with your address in the lines below.

2. Include the date

Next, make sure to include the date of the letter in the upper left-hand corner. In a block style letter, include a space or line between the date and your contact information. If you're using the AMS style, omit the space and place it directly below your address. The date of the letter should be the date you're writing it. The date is very important to include If your recipient needs to reply to your letter in a timely manner.
Related: How To Date a Letter

3. Include the recipient's name and contact information

After the date, you should also include the recipient's name with their official title, such as Mr., Mrs., Miss or Ms. After this, include their job title, name of their company and their address. If you don't have their contact information, refer to their company website to assist you.