The purpose of the agenda is to bring organization to the meeting



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Procedures

Agenda



  1. The purpose of the agenda is to bring organization to the meeting.

  2. The order of the agenda is to be set by the Speaker but reviewed by the president and vice president..

  3. The Agenda must give time to the following members and committees at every meeting in the following order

    1. President’s Report

    2. Vice President’s Report

    3. Speaker’s Report

    4. Treasurer’s Report

    5. Finance Committee

    6. Organizations Committee

    7. Social Welfare Committee

    8. Social Events Committee

    9. Announcements

    10. Other Discussions

Meeting Initiation

  1. The Speaker of Senate shall be the head of all meetings.

  2. The Deputy Speaker shall take over the proceedings in time of the Speaker’s report and during all times in which the Speaker is holding the floor or is unable to attend the meeting.

  3. All ASG members shall have the ability to submit items to be placed on the agenda.

    1. Submissions by the Executive Committee must be placed on agenda without question.

    2. Submissions by the Senators are to be considered and approved as long as time is not an issue.

Meeting Process

  1. The meeting shall begin with the Speaker of the Senate announcing the exact time of start to officially mark the beginning of the meeting.

  2. The meeting must proceed by following the agenda.

    1. The agenda is not to be changed once the meeting has started

    2. At the end of the agenda there must be an open floor Announcements and Discussions section for both voting and nonvoting members to speak.

  3. A list of all present members must be kept by the Secretary

    1. Quorum number must be kept at all times

    2. Members leaving or entering time must be recorded

  4. The first order of business on the agenda must be the approval of last week’s minutes

    1. Minutes must be sent out prior to the meeting for Senators to review

  5. Each member that speaks shall be given the floor by the Speaker

    1. The member shall have time to present his/her information first

    2. Followed by announcement by the Speaker for any questions at which point the Senators may ask questions regarding the topic presented

    3. This session is followed by discussions regarding the topic presented. At this point only discussions are allowed. No questions are allowed

      1. In order for a question to be asked by a senator during discussion time, a unanimous senate vote must be taken and upon approval questioning may restart.

    4. Same procedures apply during the Last two items of Announcements and Discussion

      1. If guests are present, they are to speak during Announcements and Discussion time as they see fit.

  6. Voting shall be done using the following procedures

    1. A question is asked to find a motion

    2. A second person must approve

    3. “All in favor indicate by saying Ay”

    4. “All opposed indicate by saying Nay”

    5. “Any Abstentions?”

    6. Motion Moved with majority

Meeting Closing

  1. A motion must be made by a senator to adjourn the meeting

  2. Another senator must approve

  3. The exact time of the adjournment must be announced and recorded

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