Big ol’ music festival on Mojos Meadow PLUS all rooms of union open as well!
An overall capacity of 5000 with 4500 students and their guests in attendance. The extra 500 is staff, artists and security.
Gates open at 8pm and the event ends at 6am.
Taking place on Saturday the 10th of June.
Uniform
BAR & CATERING STAFF
Smart black trousers – you may wear black jeans but they have to be smart i.e. not baggy or ripped
Black shoes, make sure they’re comfy!
Smart Black shirt or blouse
SUPERVISORS
Smart black trousers
Black shoes, make sure they’re comfy!
Smart White shirt or blouse
Line Up!!!
Big Top Tent (Main Stage - located on the meadow) –
Noisy, Venbee, Alfie Templeman, Kings of the Rollers
Support from resident DJ’s, Shiv Varma & Sammy G (the resident Weds & Sat Union main room DJS)
3sixty Stage – Football and DJ!
Mondial Room 2
Monterey Cheese room
Mojos – Closer to Home feat. BBC Intro artists
EXTRAS!
BIG fun fair that’s free! Located at Car Park 4
Lots of food vendors
Portaloos
Outside bars
Champions League final in 3Sixty! We’ll be hosting early entry from 19:30
Who’s working?
Everyone!
Managers, security, catering, techies, bar staff, ambulance crew, drug detection dogs
Can’t work? Get in contact with a manager ASAP
We will unlock your shifts and you can put them up for cover
This doesn’t guarantee you the night off – it does mean that we have an idea of how many are wanting the night off
We are doing recruitment runs of new staff for this event
How long is the shift?
12 hours
There are also set up shifts available, you will get a break in between the set up shift & the Summer Ball shift
The shift is a long one, but it’s a fun time & is busy so it flys by
Bring a jacket for later, especially if you are on an outside bar as it gets chilly when the sun goes down
There is a big clean up at the end of the event, with everyone getting stuck in. We all leave when its clean!
For those of you who are motivated by a pint, we all stay for a celebratory beverage after we finish!
BREAKS
Breaks are planned and you will all have two 30-minute breaks
You cannot take your break until the previous person has returned from theirs
Make sure you are on time for them!
These break times will be told to you on the day
Bring snacks & food. Although we have food vendors & catering, theses queues can be long and you don’t want to spend your whole break queueing for food
You are allowed to go and hi to your friends! Make sure you bring a jacket with you to cover your staff top
You are allowed to sit down the cellar if you want to get off your feet. There is also seating outside on the meadow, but you will need a jacket to cover your staff top
On the day
Shifts start at 6/7pm (6pm for VIP Bar)
Arrive promptly
Big briefing with all commercial staff before the shift begins
Safety procedures
Assigned bars, introduced to your sup that is looking after your bar
Given break times
Given STAFF passes – these need to be worn while you are working
One big RUSU photo on the patio
Away to the bars!
Some staff may be new, introduce yourselves! Team work makes the dream work
Bars
Big top Left
Big top Right
Cocktail and VK Bar (Outside Bar)
Centre Left (Outside Bar)
Red Bull Bar
Mojos
Monterey
Mondial
Lower
VIP Bar in Monterey (open early for VIPs)
Catering
Food venders
Mojos pizza shack
Wristband Exchange
Wristband Exchange will be available from the Box Office in 3sixty
12pm-2pm
From Wednesday 7th June – Friday 9th June
Saturday 10th June from Midday – 7pm
Wristbands need to be collected before the event
They are void if removed or tampered with
Any issues with wristbands (they get too tight etc.) people are able to come back and get them changed at wristband exchange
They will need to have the full wristband to exchange them
Any Questions?
Any questions about Summer Ball, get in touch!
You can pop me a phone call on 0118 378 4478 (I work shifts so have a look on savvy when I’m in)
You can pop me an email on s.morland@reading.ac.uk
You can pop into the office and speak to any of the managers at any time
You can also ring the office and speak to any of the managers on 0118 378 4145
Please feel free to ask any questions
✨Looking forward to the new photo this year with you all✨