State of connecticut office of policy and management

F. Payment Terms & Reporting Requirements
Upon execution of this grant award, Grantee and OPM may negotiate an initial amount of advance funding for Grantee to help maintain a positive cash flow. Grantee shall otherwise be paid on a reimbursement basis for eligible expenses incurred between the contract start date and the contract expiration date.  Any such reimbursement request(s) shall be prepared in a format prescribed by OPM, and shall be submitted to OPM no more than once per month.
Grantee shall also submit to OPM quarterly written progress reports, beginning with the end of the first full fiscal quarter following execution of the grant award.  Quarterly progress reports are due within twenty (20) days following the close of each fiscal quarter.
A final written progress report shall be submitted to OPM no later than ninety (90) days after the contract expiration date.

STATE OF CONNECTICUT

OFFICE OF POLICY AND MANAGEMENT

Intergovernmental Policy Division

450 Capitol Avenue MS# 54 ORG

Hartford, CT 06106-1379

Grant Award: Enhanced Regional Animal Services Facility

Grant Program: Regional Performance Incentive Program, CGS Sec. 4-124s

Grantee: Northeastern Connecticut Council of Governments (NECCOG)

Grant Award #: RPI-16-6
SCOPE OF WORK
Subsequent to Section 12 of the Special Grant Conditions, the grantee agrees to pursue and comply with all project tasks and requirements and terms outlined in this Scope of Work.

1. 
   Project Summary
   

The Office of Policy and Management, Division of Transportation, Conservation, and Development Policy and Planning (OPM), has awarded a grant in the amount of $608,000 to the Northeastern Connecticut Council of Governments (NECCOG) to bring the regional animal care facility into compliance with state standards, add capacity, and improve animal welfare.

2. 
   Project Goals and Objectives
   

To renovate the existing regional animal services shelter to meet current Department of Agriculture Regulations for public animal shelters, to meet Connecticut State Building Code requirements and the needs (current and anticipated) of animals (primarily dogs and cats) of the regional animal services program.

C. Project Tasks
Specifically, the tasks of this project shall include:

1. 
   Renovate (adding in-floor heating) and expand the number of existing dog kennels to 35, including five isolation kennels for medically compromised dogs
   
2. 
   Add a cat room capable of housing 75 cats, including an isolation room for medically compromised cats, TNR Procedures and birthing room
   
3. 
   Add an indoor adoption room
   
4. 
   Upgrade the waste disposal system
   
5. 
   Add an indoor exercise/play/display area for cats to exercise and to be viewed by potential adopters
   
6. 
   Incorporate solar energy system
   
7. 
   Add an employees’ locker room - including shower
   
8. 
   Add a room for the cleaning and grooming of animals - including a staff entrance
   
9. 
   Add an outdoor exercise area with seasonal mister
   
10. 
    Kitchen, Food Preparation and Dish Washing area
    
11. 
    Secure related equipment, including: cat cages, examination table, veterinarian grade sink, security system - including remote video to monitor site and animal behavior
    

D. Project Implementation and Schedule
NECCOG is provided twenty-one (21) months from execution of this grant contract to complete the following tasks:

1. 
   Convene Building Advisory Committee – NECCOG will:
   

1. 
   Convene a Building Advisory Committee consisting of the NECCOG Animal Service Program Director, one veterinarian, two chief-elected officials participating in the program, and two regionally based animal welfare organizations (cats and dogs) to advise on the details of the project consistent with the project details outlined in the initial grant application.
   

2. 
   Prepare Applications and Details of the Kennel Modifications
   

1. 
   Prepare a site plan and appropriate applications, in accordance with the Town of Killingly Inland Wetlands Watercourses Agency regulations, Level A Aquifer Regulations and the Town’s Zoning Regulations, to the Town of Killingly to begin the permitting process.
   
2. 
   Finalize building design and construction type (pre-fab or stick built) and associated equipment list.
   

3. 
   Make, Process and Secure Necessary Permits (Local and State)
   
4. 
   Prepare and Issue an RFP for Facility Construction - NECCOG, working with its contract’s attorney, regional engineer and in consultation with the Advisory Committee, will prepare and issue the RFP to secure a qualified firm to construct the facility.
   
5. 
   Selection of the Project Contractor – The Advisory Committee shall review submissions and recommend the preferred consultant. NECCOG will then execute a contract (developed by our contract’s attorney) to secure the contractor services (the intent is to utilize a “design-build” approach or single contractor for the project).
   
6. 
   Construction of the Facility - Anticipate that construction will take approximately three to six months from the actual start date.
   
7. 
   Project Completion
   

E. Project Budget In accordance with Section 4 of the Special Grant Conditions, the Grantee must submit to OPM for review and approval a revised written budget itemization for any proposed change (1) which will alter a budget category by more than 10% of the budget category or by more than $500, whichever is greater, or (2) which places resources in a budget category not previously funded. Significant changes in the use of funds within a budget category, while not requiring a formal budget revision, must be reported to OPM by letter.
Item	Amount
Site Preparation, Building Planning & Construction	$ 500,000
Equipment	$ 53,000
Contingency	$ 55,000
Project Total	$ 608,000

F. Payment Terms & Reporting Requirements
Upon execution of this grant award, Grantee and OPM may negotiate an initial amount of advance funding for Grantee to help maintain a positive cash flow. Grantee shall otherwise be paid on a reimbursement basis for eligible expenses incurred between the contract start date and the contract expiration date.  Any such reimbursement request(s) shall be prepared in a format prescribed by OPM, and shall be submitted to OPM no more than once per month.
Grantee shall also submit to OPM quarterly written progress reports, beginning with the end of the first full fiscal quarter following execution of the grant award.  Quarterly progress reports are due within twenty (20) days following the close of each fiscal quarter.
A final written progress report shall be submitted to OPM no later than ninety (90) days after the contract expiration date.

STATE OF CONNECTICUT

OFFICE OF POLICY AND MANAGEMENT

Intergovernmental Policy Division

450 Capitol Avenue MS# 54 ORG

Hartford, CT 06106-1379

Grant Award: Rural Broadband & Mobile Enhancement: Technology and Business Model Study

Grant Program: Regional Performance Incentive Program, CGS Sec. 4-124s

Grantee: Northwest Hills Council of Governments (NHCOG)

Grant Award #: RPI-16-7
SCOPE OF WORK
Subsequent to Section 12 of the Special Grant Conditions, the grantee agrees to pursue and comply with all the project goals and objectives and requirements and terms outlined in this Scope of Work.

1. 
   Project Summary
   

The Office of Policy and Management, Division of Transportation, Conservation, and Development Policy and Planning (OPM), has awarded a grant in the amount of $200,000 to the Northwest Hills Council of Governments (NHCOG) to fund a study of technology and business models for the enhancement of rural broadband and mobile coverage.

2. 
   Project Goals and Objectives
   

To develop a technology and business model to provide high-speed broadband and mobile coverage services to the Northwest Hills Region, as well as to four towns in the northern end of the Western CT Planning Region.

The objectives of this project are:

1. 
   Inventory of existing broadband services and assets including current broadband services (cost/type), available bandwidth, and requirements of existing and planned applications (internet, phone and television services).
   
2. 
   Engage stakeholders by implementing a comprehensive outreach strategy to make town leaders and residents aware of the rural broadband initiative and its potential impacts on their towns.
   
3. 
   Propose technologies to increase cell phone coverage areas utilizing the proposed fiber optic broadband infrastructure, including costs for deployment, operation, and maintenance of this technology.
   
4. 
   Identify which business model(s) could work for the 25 municipalities included in the study area for broadband deployment and mobile (cell phone) enhancement.
   

3. 
   Project Implementation and Schedule
   

NHCOG is provided twenty-two (22) months from execution of this grant contract to complete the following tasks:

1. 
   Develop a Request for Proposals (RFP) that broadband and technology providers will respond to which details how specifically they would partner with NWCONNect and CT municipalities to bring the needed broadband services to our region. RFP submissions shall include the following:
   

1. 
   Services the provider would offer, projected demand for this service, subscription rates after network deployment, and cost of services.
   
2. 
   Proposal for private, public-private, or publicly owned and or managed infrastructure. Estimated cost of proposed infrastructure buildout, on-going maintenance and management.
   

2. 
   Hire a qualified consultant to conduct a survey and analysis of households not currently served by a Cable TV provider to determine likely take rate, cost parameters and best marketing strategy. (This is important because it is anticipated that the fiber optic broadband network proposed by NWCONNect would need to include television and other video services in its service bundle in order for the cost to be competitive compared to existing broadband service providers.)
   

3. 
   Hire a qualified consultant to conduct study of mobile (cell phone) network deficiencies (“dead zones”) to determine the number of poll mounted antennae that would be needed to cover these areas.
   

4. 
   Retain Broadband Project Coordinator consultant whose duties will include the following:
   

1. 
   Catalog and establish communications with all selectmen, board of finance officers, and key stakeholders in the region.
   
2. 
   Coordinate a commissioned region-wide study to document extant Cable TV subscriptions and other broadband services.
   
3. 
   Coordinate a commissioned region-wide study of mobile (cell) network deficiencies.
   
4. 
   Coordinate an RFP to suitable vendors for broadband network construction and operation.
   
5. 
   Coordinate an RFP to suitable vendors for mobile network upgrades in the region.
   
6. 
   Prepare an inventory of each town in the region relative to demographics, road miles, houses, business establishments, telephone poles, any cable undergrounding, home businesses, schools, medical facilities, and municipal facilities.
   
7. 
   Manage proposal selection process and work with selected broadband and/or mobile provider(s) to take the next steps in project planning and implementation.
   
8. 
   Plan, conduct outreach, and oversee NWCONNect Regional Broadband conference in the Fall of 2017 to engage town leaders and stakeholders, to share study results, and to encourage participation in future outreach work.
   

D. Project Budget In accordance with Section 4 of the Special Grant Conditions, the Grantee must submit to OPM for review and approval a revised written budget itemization for any proposed change (1) which will alter a budget category by more than 10% of the budget category or by more than $500, whichever is greater, or (2) which places resources in a budget category not previously funded. Significant changes in the use of funds within a budget category, while not requiring a formal budget revision, must be reported to OPM by letter.
Item	Amount
Cable TV survey & analysis	$ 25,800
Mobile (cell) network deficiencies study	$ 20,000
Broadband Project Coordinator Consultant (16 month contract)	$ 134,400
Direct project expenses - mileage, printing, etc.	$ 5,000
Northwest CT Rural Broadband Conference	$ 4,800
NHCOG Administration	$ 10,000
Project Total	$ 200,000

E. Payment Terms & Reporting Requirements

Grantee shall be paid on a reimbursement basis for eligible expenses incurred between the contract start date and the contract expiration date.  Any such reimbursement request(s) shall be prepared in a format prescribed by OPM, and shall be submitted to OPM no more than once per month.

Grantee shall also submit to OPM quarterly written progress reports, beginning with the end of the first full fiscal quarter following execution of the grant award.  Quarterly progress reports are due within twenty (20) days following the close of each fiscal quarter.
A final written progress report shall be submitted to OPM no later than ninety (90) days after the contract expiration date.

STATE OF CONNECTICUT

OFFICE OF POLICY AND MANAGEMENT

Intergovernmental Policy Division

450 Capitol Avenue MS# 54 ORG

Hartford, CT 06106-1379

Grant Award: Regional Animal Shelter Facility Design and Engineering

Grant Program: Regional Performance Incentive Program, CGS Sec. 4-124s

Grantee: Northwest Hills Council of Governments (NHCOG)

Grant Award #: RPI-16-8
SCOPE OF WORK
Subsequent to Section 12 of the Special Grant Conditions, the grantee agrees to pursue and comply with all the project goals and objectives and requirements and terms outlined in this Scope of Work.

1. 
   Project Summary
   

The Office of Policy and Management, Division of Transportation, Conservation, and Development Policy and Planning (OPM), has awarded a grant in the amount of $110,000 to the Northwest Hills Council of Governments (NHCOG) to conduct facility design and engineering associated with the proposed regional animal shelter facility that was the subject of a previous feasibility analysis.

2. 
   Project Goals and Objectives
   

To hire a professional architectural firm to develop a comprehensive facility design, along with budget estimates for hard and soft costs, specifications, bid documents, contract documents, and overall direction, coordination and administration of the design and construction phases for a new Animal Shelter Facility at the Torrington Water Pollution Control Facility on Bogue Road in the Town of Harwinton.

3. 
   Project Implementation and Schedule
   

NHCOG is provided twenty-two (22) months from execution of this grant contract to complete the following tasks:

1. 
   Establishment of a NHCOG Regional Animal Shelter Facility Committee (ASF Committee) to oversee and direct the work of the Architectural Firm retained for this project. Also to conduct additional research on current and projected usage to make sure the facility is "right sized" to meet regional needs.
   
2. 
   Development and release of a “Request for Qualifications and Proposal” to retain the services of a qualified Architectural Firm to prepare the facility design and undertake related tasks.
   
3. 
   ASF Committee review of Architectural Firm submissions, interviews of short-listed firms, selection of a preferred Architectural Firm, final fee and scope negotiations, and development and execution of a contract to implement the work program.
   
4. 
   Specific Architectural Firm tasks include:
   

1. 
   Review of the “Regional Animal Shelter Feasibility Analysis” prepared for this project which contains valuable information on the construction of the proposed regional animal shelter, including shelter size, conceptual site plan, cost estimates, and financing. While the conceptual site plan calls for 30 dog kennels/runs and 18 cat condos with 3,454 sf of building area, the ACF Committee will be refining these specifications based on updated research of current and projected usage of the facility.
   
2. 
   Inspection of the construction site location, including infrastructure conditions, with the ACF Committee, City of Torrington and Town of Harwinton personnel. This task will be followed by development of a detailed project scope and schedule for review and approval by the ASF Committee. Based upon this approval, produce a schematic design and project construction cost estimate and, after approval by the ACF Committee, produce the final design. The final design for the new facility shall include (a) electrical, sprinkler, mechanical, plumbing, lighting, HVAC system, and other building systems, and (b) details on the purchase and installation of equipment, security cameras and other security improvements, fixtures, furnishings, fencing and other materials for the foregoing animal care facility project
   
3. 
   Preparation of all bidding documents and contract materials. Assist the NHCOG with front-end requirements, contractor procurement, and bidding. Upon NHCOG securing of construction funding, facilitate bid process by monitoring the bidding period for accurate information to bidders (respond to RFI’s and issue Addendums as necessary). Attend and assist with the Pre-Bid meeting and Bid Opening. Review bids and submit a contractor recommendation letter to NHCOG.
   
4. 
   Preparation of Contractor Contract(s), attendance at pre-construction conference, and monitoring of each phase of construction for proper compliance with plans and specifications. Review and approve all shop drawings and submittals by the Contractor, and coordinate all functions with the Contractor, City of Torrington, Town of Harwinton, and the ACF Committee. Review, approve and submit Contractor Payment Requests,
   
5. 
   Secure and review all guarantees and warrantees, inspection certificates, material/installation certificates, operating and maintenance manuals, general releases, lien waivers and other documents which may be required by the Towns or State. Coordinate training with owner on all operating instructions. Develop punch-list, semi-final and final inspections for recommendations regarding acceptance. Produce substantial completion certificate, ensure As-Built plans and specifications are received and correct, final/finish cleanup performed, building or other permits approved. Conduct final walk through and acceptance with Towns. Verify all owner-acknowledged change orders are submitted and approved, final billings have been received from all subcontractors and suppliers, and Contractor’s final billing including retainage release has been submitted.
   

D. Project Budget In accordance with Section 4 of the Special Grant Conditions, the Grantee must submit to OPM for review and approval a revised written budget itemization for any proposed change (1) which will alter a budget category by more than 10% of the budget category or by more than $500, whichever is greater, or (2) which places resources in a budget category not previously funded. Significant changes in the use of funds within a budget category, while not requiring a formal budget revision, must be reported to OPM by letter.
Item	Amount
Design Fees for Base Building (Architectural, Structural, Mechanical, Electrical & Plumbing	$ 60,000
Site Design and Permitting	$ 30,000
NHCOG Administration	$ 10,000
Contingency	$ 10,000
Project Total	$ 110,000