South Boston Community Development Foundation Fred Ahern Helen Allix Donna Brown Anthony Gilardi John Hurley David Nagle Joseph Nee Catherine Walsh Susan Woods Round 10 May 2016 request for proposals (rfp)

South Boston Community Development Foundation

Fred Ahern Helen Allix Donna Brown Anthony Gilardi John Hurley David Nagle

Joseph Nee Catherine Walsh Susan Woods
Round 10

May 2016
REQUEST FOR PROPOSALS (RFP)

Application Cover Sheet

NAME OF ORGANIZATION:______________________________________________

ORGANIZATION EXECUTIVE DIRECTOR:_________________________________
ADDRESS:______________________________________________________________
______________________________________________________________
TELEPHONE:________________________ FAX:______________________________
EMAIL:______________________________WEBSITE:_________________________

CONTACT PERSON:_____________________________________________________

TITLE:_______________________________ EMAIL:___________________________
TELEPHONE:_________________________ FAX:_____________________________
AMOUNT REQUESTED:____________________
PROPOSAL SUBMITTED BY:

NAME:_______________________________ TITLE:___________________________

SIGNATURE:__________________________ DATE:___________________________

Round 10

REQUEST FOR PROPOSALS (RFP)
INTRODUCTION
Background

The South Boston Community Development Foundation is a 501©3 not- for-profit organization with a mission to distribute funds to the South Boston Community in order to improve the quality of life of neighborhood residents.

The funds to be distributed will be acquired through agreements created by legislation which include: a community assessment predicated on square footage agreements between the Boston Convention and Exhibition Center (BCEC) and consumer (gate) show promoters; payment of $1 for each paid admission to the gate shows at the BCEC; and/or net proceeds from events sponsored by the SBCDF itself; and any other monies or revenues contributed to the SBCDF.
The SBCDF will offer grants to organizations which maintain a continuing mission to benefit South Boston and its residents and which are also legally incorporated as 501©3 not-for-profit charities. Grants will be awarded to organizations that comply with all submission procedures and granted on the basis of available funds. Grant applications will be reviewed and voted on by the members of the SBCDF board.
The Board of Trustees of the SBCDF is comprised of residents of the community who have been appointed by the Governor of the Commonwealth of Massachusetts (3 voting members), the Mayor of the City of Boston (3 voting members), the Boston District City Councilor or his/her representative and 2 non-voting members: the State Senator representing South Boston or his/her representative and the State Representative representing South Boston or his/her representative

GENERAL GRANT INFORMATION

• 
  Due to funding availability for this round, grants will range from $1,000 to $5,000 per program.
  
• 
  Agencies and organizations located in South Boston and serving South Boston residents are eligible to apply.
  
• 
  Grants are for one year with the opportunity to re-apply in future funding rounds as funds become available.
  
• 
  Grants are available to support new or existing programs.
  
• 
  Grant awardees are required to submit final reports to be eligible for future funding rounds. When advertising or promoting programming, grant awardees must highlight the South Boston Community Development Foundation.
  
• 
  Funds must be used to improve the quality of life of South Boston residents.
  
• 
  Grants may not be used for scholarship funds or travel expenses.
  

ELIGIBLE APPLICANTS

Providers must meet the following criteria:

• 
  Be a non profit 501(c)(3) organization (copy of tax exempt certificate must be provided) or provide a memorandum of agreement with an eligible fiscal sponsor.
  
• 
  All recipients must enter into a Grant Agreement with the South Boston Community Development Foundation.
  

FUNDING TIME FRAME

Funding supports programs that are implemented in FY 2017 (July 1, 2016 – June 30, 2017).

• 
  Bidders Conference: Wednesday, April 06, 2016 at 12:00pm at South Boston Branch Library, 646 East Broadway
  

This RFP Package will be available at these times, or may be requested in electronic form by emailing Donna Brown at [e-mail]. Prior recipients will automatically receive the application by email on Wednesday, April 6, 2016.

• 
  Proposal Deadline: Proposals must be postmarked on or before Friday, May 13, 2016
  
• 
  Grant decisions made public : June 17, 2016
  
• 
  Round 9 Final Report: Due May 13, 2016
  

SUBMISSION REQUIREMENTS

1. 
   Submit one original and eight copies of the completed application including program budgets. Please submit STAPLED copies. DO NOT USE 3-ring Binders. You may submit attachments with the original only. You do not need to make copies of the attachments (501©3 doc.s, brochures, etc.). For organizations submitting proposals for multiple programs: Please use a different color cover page for each proposal.
   

2. 
   Proof of 501(c)(3) status: IRS letter, not the state ST-2, or Memorandum of agreement with an eligible fiscal sponsor. Please note: If you are using a fiscal sponsor, the award check will go to the sponsor to be distributed to your organization.
   

.

3. 
   Proposals must be MAILED and postmarked on or before: Friday, May 13, 2016.
   

South Boston Community Development Foundation

P.O. Box 483

South Boston, MA 02127

SOUTH BOSTON COMMUNITY DEVELOPMENT FOUNDATION
REQUEST FOR PROPOSALS (RFP)

GRANT APPLICATION

1. 
   Agency Overview (1 page maximum per agency)
   

• 
  Provide a brief history of the agency
  

2. 
   Project Objectives and Activities (2-3 pages maximum). Submit this section for each program.
   

• 
  Explain who the organization/program will help and how.
  
• 
  Describe the organization’s main activities, components, approach and rationale.
  
• 
  How will the award of SBCDF funding impact the community?
  
• 
  Approximately how many South Boston residents will be served by this program?
  
• 
  How will the community be informed/involved with the organization/program?
  

3. 
   Deliverables, Outcomes, and Program Evaluation Measure (1 page maximum for each program)
   

• 
  Describe the organization’s deliverables and expected outcomes.
  
• 
  What constitutes success and how will it be measured?
  
• 
  How does the project relate to the SBCDF mission?
  

4. 
   Timeline (Please attach for each program)
   

• 
  Provide an estimated timeline for the project’s milestones (including community objectives).
  

5. 
   Budget (Use attached Budget form for each program).
   

• 
  Estimate costs and attach itemized budget page and narrative.
  

Proposal Review Process
Process
The SBCDF Board will review the proposals using a rating scale and a financial/organizational capacity assessment worksheet. Awards will be published in the local newspapers. Awardees will be notified by email.
Miscellaneous Points:

• 
  Board members must recuse themselves from voting on their own agency’s proposal and that of an agency of which they are a board member.
  
• 
  Endorsement consists of a simple majority.
  

AGENCY BUDGET

CATEGORY	SBCDF REQUEST	PROGRAM BUDGET	TOTAL ORGANIZATION BUDGET
INCOME
Government Grants
Foundation/Corporation Grants and Sponsorships
Individual donations
Earned Income
Other Income
TOTAL INCOME	$ -	$ -	$ -
EXPENSES
Personnel
Fringe Benefits
Occupancy/Utilities
General Services (training, travel, printing, advertising, memberships)
Supplies(office products, postage, computer and cleaning supplies, etc.)
Contractual Services (accounting, legal, consulting, insurance
Equipment (Purchase/Rental)
Other Costs (Describe)
TOTAL COSTS	$ -	$ -	$ -
NET INCOME	$ -	$ -	$ -

Round 9 Final Report (2 page maximum)
For all Round 9(FY 16) recipients ONLY

1. 
   Please describe final outcomes against what you proposed. Please be specific in listing your measurements.
   
2. 
   Please list any anticipated or unanticipated challenges that you met and how you addressed them.
   
3. 
   Please describe the impact your project has had on the South Boston community, including the approximate number of residents served by your program.
   
4. 
   Please use the attached budget form to document actual costs and provide backup documentation, if applicable, for expended money. Include copies of receipts and/or cancelled checks, where appropriate.
   
5. 
   Please include any materials (press releases, newspaper articles, pictures, flyers, etc.) that you have used to promote the SBCDF Grant.
   
6. 
   Actual Budget demonstrating how the grant was spent. Please note: a description is NOT sufficient. Organizations without audited annual financial statements must complete the FINAL REPORT BUDGET FORM and provide receipts for expenditures. Organizations with audited financials may submit their audit, if preferred, or may submit the FINAL REPORT BUDGET FORM.
   

**Please note: Failure to submit a COMPLETE final report will disqualify applicants from future funding rounds. The final report for all Round 9 (FY 16) recipients is due May 13, 2016 and should be included with the Round 10 (FY 2017) application. Please submit one original and 8 copies of the final report.

Please address any questions regarding the application to Donna Brown, SBCDF Clerk, [e-mail]

AGENCY BUDGET FINAL REPORT BUDGET FORM

CATEGORY	SBCDF REQUEST	PROGRAM BUDGET	TOTAL ORGANIZATION BUDGET
INCOME
Government Grants
Foundation/Corporation Grants and Sponsorships
Individual donations
Earned Income
Other Income
TOTAL INCOME	$ -	$ -	$ -
EXPENSES
Personnel
Fringe Benefits
Occupancy/Utilities
General Services (training, travel, printing, advertising, memberships)
Supplies(office products, postage, computer and cleaning supplies, etc.)
Contractual Services (accounting, legal, consulting, insurance
Equipment (Purchase/Rental)
Other Costs (Describe)
TOTAL COSTS	$ -	$ -	$ -
NET INCOME	$ -	$ -	$ -