Request for Quotations for Contract Awarding to provide 3g modem device to "k-telecom" cjsc



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Documentation on Open RFQ

September 23, 2011




Purchasing documentation on
Open Request for Quotations for Contract Awarding to provide 3G Modem device to “K-Telecom” CJSC

Yerevan


2011

Contents

1. General Provisions 3

1.1. General information on Request for Quotations 3

1.2. Legal status of procedures and documents 3

1.3. Other provisions 3



2. Subject of RFQ 5

2.1. The subject of RFQ is as follows: 5

3G Modem 5

2.2. Additional requirements 5

2.3. Payments Terms and Condition 7

3. Order of execution of Request for Quotations 8

3.1. Preparation of Quotations 8

3.2. Requirements to Applicants. Approval of compliance with the presented requirements 9

3.3. Submission and acceptance of Quotations 9

3.4. Decision-making 10

3.5. Agreement conclusion 11

3.6. Notification of Applicants about the results of Request for Quotations 11

4. Samples of standard forms of documents, included in the Annex 12

4.1. Letter about offer submission (Form 1) 12

4.2. Applicant’s Questionnaire (Form 2) 14

4.3. Applicant’s Work History Reference List (Form 3) 16




  1. General Provisions

    1. General information on Request for Quotations


      1. K-Telecom CJSC (legal address: 4/1 Argishti str., Yerevan, Armenia), (hereinafter referred to as the Organizer), with the public notification posted on its website at www.mts.am/procurement on conducting Open Request for Quotations, invites specialized legal entities (hereinafter referred to as Applicants) for submission of Quotations with the right to conclude agreement on provision of 3G Modem device to K-Telecom CJSC

      2. For further information, please apply to the Organizer

Contact person: Armine Khachatryan

Procurement Senior Specialist

Administration Services Department

Purchasing Unit

“K-Telecom” CJSC (VivaCell-MTS)

4/1 Argishti Street

Yerevan 0015, Armenia

Tel.: +374 93 2968564

Fax: +374 93 298541

E-mail: procurement@mts.am

      1. No fee is foreseen for provision of RFQ Documentation.
    1. Legal status of procedures and documents


      1. The Open Request for Quotations (RFQ) is not a tender and the given procedure of Open RFQ is also not considered as a public tender. It is a collection of respective offers available in the market, as a result of which the best offer might be accepted. The process of the Request for Quotations is not regulated by the Articles 463-465, 1043-1044 of RA Civil Code and Law “On Public Auctions”.
    2. Other provisions


      1. The Applicants independently incur the expenses with regard to the preparation and submission of the Quotation, whereas the Organizer is not responsible for those expenses and has no obligations regardless of the course and results of the purchasing process.

      2. The Organizer reserves the right to reject the Quotation if he/she ascertains that the Applicant expressly or by implication gave, agreed to give or offered the Organizer’s employee reward in any form: job, service, any value as a stimulus that can influence the decision-making to define the best offer.

      3. The Organizer reserves the right to cancel the purchasing process on conducting an Open RFQ at least 3 days prior to the closing date of this Open RFQ (as specified in item 3.3.3.), respectively notifying about it the Applicants via posting of this information on www.mts.am/procurement webpage. The Organizer bears no responsibility for the expenses incurred by the Applicants or Third Parties as a result of such cancellation.
  1. Subject of RFQ

    1. The subject of RFQ is as follows:

3G Modem

The Applicant shall present:

- Quotation according to attachment Annex 1 and requirements of point 2.2,

- General price list (Annex 2) for the goods not included in the list of Annex 1,



(The best offer is decided taking into consideration the quotations and the general price list according to Annex 1),

  • The Applicant shall clearly mention the applied discounts,

  • A contract would be concluded with the selected Applicant
    1. Additional requirements


Technical description of 3G Modem

          General Features:


  • 3G modem Dial-up WAN,

  • Multimode operation - HSUPA/HSDPA/UMTS/EDGE/GPRS/GSM

  • Triple-band HSPA/UMTS 850/1900/2100 MHz

  • Quad-band EDGE/GPRS/GSM 850/900/1800/1900 MHz

  • HSUPA uplink up to 2.0 Mbps

  • HSDPA downlink up to 7.2 Mbps

  • WCDMA (UMTS) uplink data rate up to 384 kbps

  • EDGE data up to 237 Kbps DL and 118Kbps UL, 3GPP Release4, class 12

  • GPRS data up to 85.6 Kbps DL and 42.8 Kbps UL

Auto network detection and selection

          Special Features and Applications:


  • Use the 3G Super Modem in stead of ADLS modem:

    • Connect the 3G Super Modem to the WAN port of any router instead of ADSL modem.

  • 3G load balance and 3G bandwidth increasing.

    • Can connect the multiple 3G Super Modem to each WAN ports of load band router.

  • 3G failover:

    • Can be used with 3JTech's G2wifi router series for auto 3G network failover

  • with Bridge Mode :

    • Connected devices with 3G Super Modem can get the IP assigned by ISP.

    • No need to set Virtual Server (port forwarding) for remote access.

    • Can use DDNS function of the device connected with 3G Super Modem even ISP provides with private IP.

  • with PPPoE Mode :

    • Use the 3G Super Modem like a ADSL modem , user could be self-access the 3G connection and save the cost of 3G network accordingly

    • Connected devices with 3G Super Modem can get the IP assigned by ISP.

    • No need to set Virtual Server (port forwarding) for remote access.

    • Can use DDNS function of the device connected with 3G Super Modem even ISP provides with private IP.

  • support RIP V2.

    • to use as 3G MPLS and backup ADSL MPLS for banking or ATM.

          Specification :


  • WAN: 3G Dialup support HSUPA/HSDPA/UMTS/EDGE/GPRS .

    • HSUPA : 3GPP R6, up to 2Mbps (5.76Mbps) UL Category 4

    • HSDPA : 3GPP R5, up to 7.2 Mbps DL Category 8

  • LAN : 10/100 Mbps Ethernet

  • Bluetooth specification : Support Bluetooth 2.0 +EDR , PAN / SPP profile (option)

  • Antenna : 3 dBi Detachable antenna

  • Input Voltage DC 6~18 V

  • Maximun Power Consumption : 5W

  • Working Temperature: 0 ~ 55 oC

  • Humidity: 5%~95% non-condensing

  • Dimemsion : L 11 x W 6 x H 2.4 cm

Industrial Standard at -30~75 oC
    1. Payments Terms and Condition





  • Applicants registered in the RA shall present the quotations in AMD, without VAT,

  • Applicants registered outside of the RA shall present the prices in USD (DAT, Yerevan, Zvartnots),

  • The Applicant shall clearly indicate the payment terms. The following terms of payment are recommended: 100% is paid within 10 banking days after bilateral singing the invoice and acceptance act but any other payment terms shall be discussed and upon equal conditions the preference shall be given to Applicant proposing the best payment terms.

  • The Applicant shall make all payments necessary for certification of devices supplied in the frames of the present RFQ. The Applicant is also responsible for providing technical information on the device and factory testing the performance cost of which shall be indicated in the proposal.

  • Within the warranty period the selected organization is obliged to provide minimum 1 year warranty for goods deemed as subject of the present RFQ. The winning organization is obliged to eliminate any faults or failures caused not by Client’s fault free of charge within five day period after being informed by the Client.

  • Point of delivery of goods is the warehouse of the organizer. The present provision is applicable for Applicants registered in the RA.

  • Validity period of the proposal shall be 60 calendar days.
  1. Order of execution of Request for Quotations

    1. Preparation of Quotations


      1. General requirements to Quotation

The Applicant who wishes to respond to the RFQ must prepare a Quotation, which shall include:

        1. Letter about offer submission in the form and according to instructions, stipulated in this Documentation (Form № 1 );

        2. Price Quotation in accordance with instructions indicated in this RFQ;

        3. Documents, which prove the Applicant’s compliance with requirements of this RFQ (sub-point 3.2.).

        4. Applicant’s Work History Reference List - the list of companies and contact persons that can provide information/reference (Form № 3).

        5. The CSR (Corporative Social Responsibility) policy of the applicant and the list of the CSR activities realized during the last two year.

      1. The Applicant shall submit all documents in hard copies. The Applicant shall also submit electronic version of the Quotation to procurement@mts.am e-mail address after the submission deadline if so requested.

      2. The Applicant is entitled to submit only one Quotation. In case of violation of this rule, all Quotations of this Applicant are rejected without consideration of their merits.

      3. If there are multiple lots, the Participant prepares an individual Quotation for each lot applied. All Quotations shall be filled in according to this purchasing Documentation and have to be placed in different envelopes and shall be sealed with the stamp of the Applicant. The lot numbers have to be specified on the envelopes. Afterwards the envelopes have to be inserted into the envelope of the Applicant.

      4. Each document, enclosed in Applicant’s Quotation, must be sealed with Applicant’s seal and signed by the duly authorized person.

      5. Documents (sheets or informational envelopes), included in Quotation, should be fixed or packed in a way that would prevent documents or informational envelopes from accidental loss or replacement.

      6. Applicant shall provide one original Quotation in Armenian and/or English.
    1. Requirements to Applicants. Approval of compliance with the presented requirements


      1. Requirements to Applicants

        1. Any legal entity has the right to submit Quotations in accordance with the rules and procedures prescribed in this Documentation. In order to qualify for the best offer and for the right to conclude Agreement, Applicant should comply with the following requirements at the moment of the Quotation submission in compliance with this Documentation on Request for Quotations:

a)Work experience in the Armenian market not less than 3 year(s);

b)Organization should not be filed for bankruptcy, liquidation or reorganization; its property should not be arrested;

        1. Applicant should include in the Quotation Documentation the copies of state and tax registration and certificates;
    1. Submission and acceptance of Quotations


      1. Prior to submission, the Quotation should be properly sealed in the envelopes (packages, boxes, etc.). The following information should be indicated on the envelope:



“K-Telecom” CJSC

4/1 Argishti str., Yerevan, Armenia




Original/Copy of the Quotation

Do not open before 17:00 o’clock (Yerevan time) 14/10/2011. It can be opened only at the Purchasing Committee meeting.

__________________________________________________________________________

(Complete name of the RFP, which the Quotation is submitted)

__________________________________________________________________________

(Number or Complete name of the Lot, which the Quotation is submitted)




______________________________________

______________________________________



(Full business name of the Applicant and its mail address)

      1. Applicants should provide the delivery of their Quotations to the Organizer’s location: “K-Telecom” CJSC (legal address: 4/1 Argishti str., Yerevan, Armenia). In case of sending the Quotation by courier mail, it is necessary to notify the courier service representative or courier about this order of Quotation delivery.

      2. Organizer stops accepting Quotations at hh:mm o’clock (Yerevan time) 14/10/2011. Quotations, received later than the term indicated above, will be rejected by the Organizer without consideration of their essence.

      3. Organizer submits the reference to the person, who delivers the envelope, about its receipt with indication of receipt time.
    1. Decision-making


      1. At the closed executive session the Tender Committee established for RFQ processes makes a decision on conducting additional stages, or on determination of the best offer (based on price criteria) and Agreement conclusion, or about closing the given procedure of RFQ without determination of any best offer, if none of the Applicants meets the requirements of this procedure and/or RA legislation.

      2. Under other equal conditions, the preference shall be given to the Applicant presenting the best CSR activities throughout the last two years.
    2. Agreement conclusion


      1. Agreement between Organizer and Applicant that provided best offer is concluded within 30 days after the end of RFQ procedures and the execution of the Protocol on its results, or within other time limits defined in RFQ or within the period specified by the Organizer.
    3. Notification of Applicants about the results of Request for Quotations


      1. Organizer within five working days following the determination of the best offer publishes the information about RFQ results on its website which indicates:

          1. Title of the Applicant that provided the best offer;

          2. Brief description of the subject, place, date and number of protocol of the Tender Committee.



  1. Samples of standard forms of documents, included in the Annex

    1. Letter about offer submission (Form 1)


      1. Form of letter about offer submission

Beginning of form
«_____»_______________

№________________________

Dear Sirs!
Having studied the Notification on holding the Request for Quotations processes, which has been published on K-Telecom CJSC website at www.mts.am/procurement on dd/mm/yyyy and Documentation on the Request for Quotations on (Subject of RFP)___________, and accepting the requirements of the Request for Quotations ls stipulated by them,
_______________________________________________________________________,

(Applicant’s full name with indication of organizational-legal form)

Registered at

_______________________________________________________________________,

(Applicant’s legal address)

___________________________is considered as _______________________________,



(Name of Applicant)           (Type of Tax, working with VAT or other tax) 

Wishes to participate in the RFQ process with a Quotation to conclude an Agreement on provision the following works, goods or services:

________________________________________________________________________

(Brief description)

This Quotation has legal status of offer and is valid at least 3 months from the date of its submission.

This Quotation is complimented with the following documents, including the integral annexes:


  1. on ____ sheets;

  2. Documents, which prove Applicant’s compliance with the established requirements - on____ sheets;

____________________________________



(Signature, stamp)

____________________________________



(Full name and position of the Signatory)
End of form

      1. Instructions for filling in the form:

The letter should be executed on Applicant’s official letterhead form. The date and number should be indicated by the Applicant in the letter in accordance with the rules of document flow established in its organization.


Applicant should indicate its full title (with indication of organizational-legal form) and legal address.
Applicant should indicate the cost on provision of the works, goods or services in figures and words, in AMD and/or US dollars, VAT inclusive, (The prices of implementation of works, delivery of goods and provision of services shall be indicated in Annexes without taxes, except for applicants working with simplified tax)

.
The letter should be signed and sealed according to requirements of sub-points 3.1.5.



    1. Applicant’s Questionnaire (Form 2)


      1. Applicant’s Questionnaire form

Beginning of form

Attachment 1 to the letter about offer submission

dated “____”_____________ city, №__________
Questionnaire for Applicants
Applicant’s title and address _________________________________




Title

Applicant information



Applicant’s organizational-legal form and business name






Certificate of registration in the Uniform State Register of Legal Entities

(date and number, issued by)








Applicant’s tax code






Legal address






Postal address






Bank details (name and address of the bank, number of the Applicant’s bank account, bank telephones, other bank details)






Applicant’s phone numbers

(with the indication of the city code)








Applicant’s fax number

(with the indication of the city code)








Applicant’s e-mail address






Full name of the Applicant’s head who is entitled to sign pursuant to the Applicant’s constituent document, with the indication of the position and contact telephone



____________________________________



(Signature, stamp)

____________________________________



(Full name, position of the signatory)
End of form


      1. Instructions for filling in the form:

Date and number of Quotation are indicated by the Applicant in accordance with the letter about offer submission.


Applicant indicates its business name (including its organizational-legal form) and address.
Applicants must fill in the above mentioned table in all positions. In case of absence of any data, indicate the word “none”.
In row 6 “Bank details…” are indicated the details, which will be used during Agreement conclusion.

    1. Applicant’s Work History Reference List (Form 3)


Applicant’s Work History Reference List

Beginning of form

Attachment 2 to the letter about offer submission

dated “____”_____________ city, №__________
Reference List
Applicant’s title and address _________________________________



Work History Reference Table

N

Company Name

Project Name/Type

Project Start Date

Project End Date

Contact Person Name & Phone Number

1

 

 

 

 

 

2

 

 

 

 

 

3

 

 

 

 

 

4

 

 

 

 

 

5

 

 

 

 

 

6

 

 

 

 

 

7

 

 

 

 

 

8

 

 

 

 

 

9

 

 

 

 

 

____________________________________



(Signature, stamp)

____________________________________



(Full name, position of the signatory)
End of form





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