Protocol for Depositing, Spending, and Documenting Grant Funds Baltimore Office of Sustainability – Green, Healthy, Smart Challenge Grants Baltimore Energy Challenge – Energy Hub Grants November 2015



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Protocol for Depositing, Spending, and Documenting Grant Funds

Baltimore Office of Sustainability – Green, Healthy, Smart Challenge Grants

Baltimore Energy Challenge – Energy Hub Grants

November 2015
To easily access these grant funds, schools should deposit their grant checks into their School Activity Funds account. This will allow the school to purchase items both within and beyond the K12Buy procurement system. School purchases made with these funds may only be used to implement their respective grant program. Schools must provide proof of their purchases (e.g. receipts) to each funder at the end of the grant term along with their final reports.
Step by Step


  1. Checks are delivered to school

  2. Schools deposit grant checks into the School Activity Fund account

  3. Grant funds are dispensed by school bank account manager to project leader

  4. Project leader (teachers or school administrators) will be accountable for documenting and providing proof of their grant spending

  5. Project leaders include documentation of purchased items in their Final Reports to the funder

For any questions, concerns, or more clarification, contact:


Joanna Pi-Sunyer, Green Schools Coordinator

Operations Office, Baltimore City Public Schools

jpi-sunyer@bcps.k12.md.us or 443-642-4542

Regarding Green, Healthy, Smart Challenge grants:

Andrea Calderón, Green Schools Assistant

Office of Sustainability, Baltimore Department of Planning

andrea.calderon@baltimorecity.gov or 667-224-0267
Regarding Energy Hub grants:

Alisa Balthrop, Hub Schools Coordinator

Baltimore Energy Challenge, a program of CivicWorks

abalthrop@baltimoreenergychallenge.org or 443-869-2614






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