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Beulah Park District held its monthly meeting on Tuesday, April 5, 2016 at Beulah City Hall at 5:30 p.m.
Present: Robby Volk, Deb Schlecht, Rick Alexander, Jim Nelson, Bridgette Martens, Lucas Duncan, Bob Mohl, Jeannette Kittler & Deb Bonebrake and Steve Knudson & Cory (West River Telephone).
Absent: Kris Martens
Addition to Agenda: Under new business Software Proposal. Schlecht made a motion to approve the Agenda revised agenda. Seconded by Alexander. All in favor. Motion carried.
The meeting began with representatives from West River Telephone discussing the Easement Request for 10’ on North Side on the West River Telephone Building for a vault f for the fiber cables. They gave copy of Easement to Robby Volk. There being no further discussion, the representatives left the meeting. Board will discuss further under New Business.
A motion was made by Schlecht to approve the minutes to last month’s meeting. Seconded by Alexander. All in favor. Motion carried.
A motion was made by Alexander to approve the Financial report and the Profit and Loss Statements. Seconded by Schlecht. All in favor. Motion carried.
A motion was made by Schlecht to approve the Vendor Report. Seconded by Alexander. All in favor. Motion carried.
Staff Report:
Martens: Martens provided her written report for each of the Commissioners. See attached report.
Duncan: Duncan provided his written report for each of the Commissioners. See attached report.
Kittler: Kittler provided his written report for each of the Commissioners. See attached report.
Mohl: Mohl reported the following:
1. completed The Playground Safety Class
2. Cleaning the shop.
3. Riverside Tree Clean-up
4. Air Compressor installed in shop
5. Finished putting together new picnic tables, they need to be painted & primed.
6. Filled holes from chopped trees with dirt
7. Hired 3 seasonal employees: Cole Messerschmitt, A.J. Riegel and Kaleb Aipperspach
8. JD 870 Tractor – he will try to get running.
9. He will be taking the Spraying Class on Monday, April 11th.
10. Kris Martens was able to get new forks donated for the Skid Steer from his work.
Unfinished Business:
Heritage Park Picnic Tables: It was decided to let them use the old picnic tables and let them stay there over the summer, so Bob did not have to haul back and forth.
New Business:
Select Auditor: Motion has made by Schlecht to go with Brady Martz & Associates over Eide Baily. Seconded by Nelson. All in favor. Motion carried.
Software Proposal: Bridgette is looking at new software, contacted 3 companies for info/prices (see Martens Report). She is leaning toward the RecTrac software. Looking at implementation in the fall. RecTrac is willing to do payments w/ $20k due first year, remaining due the 2nd year. Maybe able to get reimbursed from Wellness Center. Board decided to table discussion until May meeting.
West River Telephone Easement: Nelson made motion to grant easement. Seconded by Schlecht. All in favor. Motion carried.
New Wellness Center: Martens provided her written report for the Commissioners. See attached report.
Beulah Bay: Schlecht reported that they are going to be planting grass at Beulah Bay.
Game & Fish will willing to supply a new fish cleaning station, but Beulah Bay would need to provide plumber & electrician to install. Motion has made by Nelson to accept Game & Fish’s offer. Seconded by Alexander. All in favor. Motion carried. Deb will find plumber & electrician.
Has not received lease check from Dakota Waters
Seasonal sites are now completely booked.
Baseball/Softball Update: Duncan provided his written report for the Commissioners. See attached report.
Discussion regarding increasing pay for returning coaches. Motion was made by Alexander to change pay scale to the following:
Legion Coach: Starting: $2,500 Returning: $2,800
Babe Ruth Coach 1: Starting: $1,800 Returning: $2,000
Babe Ruth Coach 2: Starting: $1,500 Returning: $1,500
Seconded by Schlecht. All in favor. Motion carried.
Discussing regarding increasing fees for the 14U Girls softball: Motion was made by Schelecht to increase Fee from $50 to $100. Seconded by Alexander. All in favor. Motion carried.
Bids for Spraying: Jim Nelson turned in the two bids he received. See attached bids. Motion has made by Schlecht to go with Joe Green Lawn Care. Seconded by Alexander. All in favor. Motion carried.
Discussion was had regarding asking The Baseball to help with the mowing of the Legion Field.
Discussion was had regarding moving the Outfield Fence/removing the Temporary Fence for Field #3. Field will be fine for this season, but will have to have something done before next season.
Jim Nelson stated the boring on the water line will begin with the next few weeks. Board decided to bore water to Crow’s Nest & add Spigot for possible new bathroom closer to Crow’s Nest in future. All decided to update all curb stops that are broken/need repair.
Softball fields, water has been hooked-up. Still need key for Concessions Stand.
Old Score Board is located at Fairview Park.
Bus Air Conditioning needs work. Discussion has had regarding selling the bus and getting a 15-passanger van.
Concerns/Issues: None
There being no further business, Schlecht made a motion to adjourn. Seconded by Alexander. All in favor. Motion carried. Meeting adjourned at 7:30 pm
Submitted by:
Deb Bonebrake
Office Manager
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