Pers-42 drumbeat (Reference) Last Update: November 2014

Board Information

Link to PERS-42 board information page

http://www.public.navy.mil/BUPERS-NPC/OFFICER/DETAILING/SUBMARINENUCLEAR/Pages/BoardInformation.aspx

You should review your record three to six months prior to any board for which you are eligible. A board preparation checklist, a PowerPoint summary, and sample Letter to the Board is located at the above link. Any deficiencies should be corrected by submitting a letter to the board with applicable enclosures for corrections. Updating your record for the board does not update your official record. Any letter to the board must come from you and be addressed to the President of the Board. Even if you ask a previous reporting senior to write a letter of recommendation, it must be submitted by you as an enclosure to your letter to the Board. We strongly recommend that you contact your detailer with any questions on submitting a letter to the Board.

FY-16 Submarine Administrative Board Schedule
http://www.public.navy.mil/bupers-npc/officer/Detailing/submarinenuclear/Pages/BoardInformation.aspx

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  Submarine Major Command (Board #145) – 19 Nov 2014
  
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  Submarine CO/XO/DH (CO/XO Board #350) (DH Board#146) – 18 May 2015
  
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  Note: Submarine LDO administrative screenings (Major Command, CDR Shore Command, Drydock CO/XO, and Department Head) will occur in conjunction with the Submarine Major Command Board in November of each year.
  
  

FY-15 Statutory Board Schedule
http://www.public.navy.mil/bupers-npc/boards/selectionboardsupport/Pages/FY15%20Board%20Schedule.aspx

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  Captain Line (Board #160) – January 2015
  
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  Commander Line (Board #230) – February 2015
  
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  Lieutenant Commander Line (Board #275) – May 2015
  
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  Acquisition Corps (Board #190) – October 2014
  

FY-15 Boards of Interest

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  First Quarter Spot Promote – October 2014
  
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  FTS Transfer/Redesignation #1 – November 2014
  
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  Lateral Transfer Board #1 – November 2014
  
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  Second Quarter Spot Promote – January 2015
  
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  Third Quarter Spot Promote – April 2015
  
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  URL Specialty Career Path – July 2015
  
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  Fourth Quarter Spot Promote – July 2015
  

LCDR (Line) Selection Board Discussion Points

Promotion to control grade ranks (O4, O5, O6) will remain very competitive. It is critical that officers take the necessary steps outlined below to ensure that their record unambiguously reflects their service.

In-Zone

When determining the number of officers that will be eligible for promotion to the next grade, the Navy determines the projected number of vacancies to be filled and the targeted selection opportunity. For example, if the number that can be promoted to fill vacancies is 800 and the targeted opportunity is 80%, then 1000 officers will be in-zone for that particular board. In each pay-grade, officers are assigned a lineal number based on their seniority with respect to their peers. These numbers are sequenced from the most senior to the least senior. Based on seniority of the eligibles, officers are placed in-zone starting from the first officer not placed in-zone from the last board (lowest lineal number) in sequence until the desired number of in-zone officers is reached (highest lineal number). Toward the end of each fiscal year a NAVADMIN message is sent that provides lineal number projections for the senior and junior in-zone lineal numbers for each promotion rank.

Above Zone

All officers that were previously considered in-zone remain eligible for promotion until separated from the Navy.

Critical actions to be taken by eligible officers in advance of the O-4 board:

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  Verify your record accurately reflects hard-earned performance at-sea
  
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  Verify that there are no FITREP gaps
  
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  Verify that any FITREPS received prior to the Board (i.e. last FITREP) are in your record
  
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  Verify that your record includes all awards
  
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  Verify that your record has a current photo
  
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  Verify that your record includes all graduate education, advanced learning certificates, sub-specialties, additional qualification designators, and JPME
  
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  Submit a letter to the Board explaining any past issues that are not readily apparent from the record and may require additional detail or may have been corrected
  
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    PFA failures (i.e. BCA failure with no PRT failure and now within standards)
    
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    LIMDU status
    
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    Unexplained TAD status (i.e. TAD to CSS for medical/personal reasons)
    
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    Naval Post-Graduate School or NPTU 3^rd-year option with no corresponding Master’s degree
    

Procedures for Promotion Board Correspondence

MAIL YOUR PACKAGE EARLY!!! Correspondence for a statutory promotion selection board MUST arrive in the board spaces (NOT the base mail facility) by the day BEFORE the board convenes. Next Day or Express Mail does NOT guarantee that your package will make it to the board if you wait until the last minute to send it. CNPC highly recommends that you ensure your package arrives at least a week prior to the board’s convening date. It will take approximately 1-2 days for correspondence to be logged in, sorted, and forwarded by the Customer Service Center to the appropriate board. DO NOT send your letter to your detailer or any other code at NPC. They cannot deliver it directly to the board. They will have to hand carry it over to the Customer Service Center and this will only serve to further delay it. Certified and registered mail is also NOT recommended as it can add several days to a letter’s processing time.

If you desire information from another individual (such as letters of recommendation) to be available to the board, you MUST include such information in YOUR letter to the board. NO OTHER individual can submit information directly to a board. It does not matter how positive it may be. They must give it to you and then you may include it as an enclosure in your letter.

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  You MUST use your “complete” SSN on all correspondence to the board. SSN is the only means to add correspondence to a record that has been loaded to a board. If you do not include your entire SSN you run the risk that your letter might not get added in time.
  
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  Refer to the Board section of the NPC website for mailing and address information.
  
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  Call the NPC Customer Service Center at 1-866-U ASK NPC (1-866-827-5672) or DSN 882-5672 to confirm receipt of your package for Statutory Promotion Selection Boards. You may also check at the Customer Service Center online site BY LOGGING IN at: https://ahdsedstws16.ahf.nmci.navy.mil/OA_HTML/jtflogin.jsp
  
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  Make sure you include the board # on your letter and envelope.
  
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  Additional information is available from the NPC website.
  

Frequently Asked Questions and Answers:
What will happen to those officers who do not select for promotion to LCDR?

All officers are considered at least three times for promotion--- once "below the zone" (early), once "in zone", and at least once "above the zone." Those officers who are not selected "in zone" will be eligible for "above zone" promotion at the next board.

Does failing to select in zone affect an officer's career choices or assignments?

No. Every officer is entitled to be considered three times for promotion. Whether the officer is selected in zone or above zone has no bearing on current or future detailing, assignments, or career options. Officers who did not select in zone will continue doing the same jobs, or rotating at the previously scheduled time, giving them the opportunity to demonstrate superior performance.

Does failing to select in zone affect an officer's eligibility for Nuclear Officer Incentive Pay (NOIP)?

No. Officers who were not selected in zone maintain their nuclear qualifications, continue to receive any NOIP payments to which they were entitled, and remain eligible to sign new or renegotiated NOIP contracts.

Does failing to select above zone affect an officer's eligibility for Nuclear Officer Incentive Pay (NOIP)?

Officers who are not selected above zone are no longer considered “due course” for the next career milestone. BUPERSINST 1540.41(series) states that PERS-42 will review the records of officers who twice fail to select for promotion (2xFOS) and recommend retention or permanent removal of their nuclear AQDs and forward this recommendation to OPNAV (N00N) for final resolution. If the recommendation is to remove their nuclear qualifications and it is approved, then their nuclear AQDs will be removed on 01 October following the board, or upon detachment from their last nuclear billet, whichever is later. After nuclear qualifications are removed, these officers are no longer eligible for NOIP or nuclear duties. In some cases, officers may be required to repay a portion of advance NOIP payments (unearned portions) that they have already received. PERS-42 will contact potentially affected officers in advance of their above zone look for promotion in order to ensure that they are prepared for this possibility.

How can officers who were not selected in zone maximize their chances of being selected above zone on the next board?

The most important thing officers can do is ensure that their official records are complete and up-to-date. Officers can review their records via BUPERS On-Line (BOL) by accessing the Officer Summary Record (OSR), Performance Summary Report (PSR), and Official Military Personnel File (OMPF) functions. Common problems that can make a significant difference are gaps in FITREP continuity, missing awards, and outdated official photographs. PERS-42 carefully reviews the records of all eligible officers before every board, but officers are ultimately responsible for ensuring that their own records are correct. Officers with specific concerns about their records should contact their detailers.

The only information that statutory promotion boards are legally permitted to consider is what is documented in the officer’s official record and what the officer has formally submitted via written correspondence to that board. Officers who are concerned about their prospects for above zone selection may choose to submit letters of recommendation or explanation to augment their official records. Guidance on the format and submission of official correspondence to the board can be found at the “Board Information” link on the PERS-42 website. Contact the department head sea detailer with questions regarding board submissions at 901-874-3932. Every Officer submitting correspondence to a promotion board is able to confirm receipt of a package by the board either online or by phone. The procedure to confirm receipt is explained above in the section titled: “Procedures for Promotion Board Correspondence”.
How will the FY16 promotion boards compare to those for FY15?

Due to continued high retention and budget constraints, we anticipate that the FY16 promotion boards will be just as competitive as FY15. It is vital that every eligible officer carefully review his official record and discuss any concerns with his chain of command and Detailer. Submarine officers will remain highly competitive for promotion to LCDR. With careful attention to detail in FITREP writing, every submarine officer who successfully serves at-sea as a DH has a strong likelihood of being selected for promotion to LCDR.

Will officers have to separate from the Navy if they are not selected above zone for LCDR?

Officers who are not selected above zone (“2x FOS”) must be approved for continuation on active duty. The continuation board process is described on the Navy Personnel Command website. Officers who are not continued will be administratively separated on the first day of the seventh month following the Board results and, depending on the reason an individual was not continued, they may be eligible for involuntary separation pay. Officers who are not selected for continuation are eligible to remain affiliated with the Naval Reserve. Officers with more than 18 Years of Service (YOS) have met “sanctuary” criteria and are eligible to continue to 20 YOS and retire. There is also policy to allow officers with prior enlisted service who are between 16-18 YOS to revert to their previous enlisted rating and enter into an enlistment contract that takes them to 20YOS. Contact PERS-42 for more details.