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Submarine Department Head (DH) What is the Department Head screening process?
The Submarine Force utilizes a two-look, “best qualified” screening process, meaning that the screening board will select a specific number of officers deemed most qualified for service as a Department Head. Each officer will have two opportunities to be selected. The screening boards convene each May to screen officers at approximately five and six years of commissioned service. Approximately 90% of junior officers desiring DH screen for DH.
Why is the two-look process necessary?
Dividing the screening process across two looks and spacing those looks approximately one year apart allows the Submarine Force to adjust quotas in response to changing retention trends. If only a single look were conducted, it would need to be delayed until shortly before most officers from that Year Group are scheduled to receive orders to SOAC. This would induce a much higher risk of setting a quota that unfairly and unnecessarily denies a number of interested officers the opportunity to continue as Department Heads. The two-look process allows the second-look quota to accurately account for the retention decisions made by those officers who were screened on the first look, and allows officers to have their screening status resolved well before they are required to make a decision about whether or not to request orders to SOAC.
Does it matter whether an officer is screened on the first or second look?
No -- all screened officers are treated the same for the purpose of detailing and future assignments. Whether an officer screens on the first or second look will not affect his or her options for Department Head assignment.
How many officers will screen for Department Head?
The minimum number of Department Heads required varies from year to year with changes in the Submarine Force of Record (FOR) (the size of the submarine fleet) and ship schedules, but is normally 115-120 officers per Year Group. The screening quotas for each Year Group will vary depending on the actual requirement and the predicted retention rate for that Year Group. Quotas will be set to allow the maximum number of officers an opportunity to screen and serve as Department Heads. For the average Year Group, most of the officers who are qualified and desire to serve as Department Heads will have the opportunity.
Which officers will the board choose to serve as Department Heads?
The board will thoroughly and impartially review each officer’s record using the same standards applied in other administrative screening and statutory boards. The specific platform on which an officer served or the number of patrols or deployments made during an officer’s Division Officer tour are not important. What is important, and has always been the foundation of the Submarine Force’s selection criteria, is performance during sea assignments.
How many officers who want to be Department Heads will not get that opportunity?
The number will vary from year to year based on retention trends, but the Submarine Force will do everything possible to minimize the number of officers who are not provided the opportunity to serve as Department Head in spite of the desire to do so. In most years the number should be small, but during periods of unusually high retention there are simply not enough Department Head positions available for all of the officers who may wish to serve.
Do officers need to be screened for DH before they can sign a COPAY contract?
No. COPAY rules have not changed, and there is no requirement that an officer be screened for Department Head before signing a contract; however, the officer must be recommended by his commanding officer. Officers who are placed “Not Cleared” for Department Head (DHNC) after their second look will have their nuclear qualifications removed at a date in accordance with existing policy. Officers who sign contracts before their Department Head screening status is resolved should understand all aspects of the eligibility and recoupment criteria as detailed in OPNAVINST 7220.11 (series).
Does signing a COPAY contract improve an officer’s chances of screening?
No. The screening board will objectively assess each officer’s potential to succeed as a Department Head based on his qualifications and performance as documented in his official record. Administrative factors such as PRD or whether or not the officer has signed a COPAY contract will not factor into the decision. To do otherwise could unfairly penalize those officers who become eligible for COPAY or make their career decisions later than some of their peers due to factors outside of their control.
What happens to officers who do not screen for Department Head?
Officers who are placed “Not Cleared” for Department Head (DHNC) on their second look will be able to complete their scheduled shore duty assignment. Officers placed DHNC will maintain eligibility for all Nuclear Officer Incentive Pays (and CONSUBPAY) until the first day of the next Fiscal Year following their final screening board (October 1st). Officers serving in nuclear billets will retain all nuclear qualifications until their detachment or until the first day of the next Fiscal Year following their final screening board (October 1st), whichever is later. Detailers will work closely with each affected officer to ensure that they fully understand their options, including potential lateral transfer to another community. PERS-42 will do everything possible to support each affected officer and to find a next assignment that is compatible with that officer’s skills and interests.
When can officers who do not screen for Department Head apply for lateral transfer?
Lateral transfer eligibility rules remain unchanged. Officers are eligible for lateral transfer after completing a Department Head tour, immediately after being placed “Not Cleared” for Department Head, or in certain other circumstances when this is in the best interest of both the individual and the Navy. Officers who are under an existing COPAY contract may not apply for lateral transfer until they are within one year of the contract’s expiration or they have been placed “Not Cleared” for Department Head. Officers who are contemplating lateral transfer should contact their detailers to discuss their options.
If I failed PNEO and subsequently passed the re-examination, will it negatively impact my chances of screening for DH?
No, PNEO scores and technical ratings are not considered by the Board. Engineer qualification results in the assignment of the Additional Qualification Designator (AQD) SN1, which is reflected on the bottom left of your Officer Summary Record (OSR). The Board only sees your Officer photo, OSR, and Performance Summary Record (PSR) when briefing your record. The briefer of your record will have read all of your FITREPs and awards (the exact same information that is available via the Online Military Personnel File (OMPF) feature of BUPERS Online (BOL)).
What can I do to improve my chances to screen DH on the upcoming second look?
The most important thing is to review your record via OMPF and to verify your OSR and PSR on BOL
(https://bol.navy.mil/menu.aspx).
During your review make sure that your photo is up-to-date, all your awards are present, and all FITREPs and FITREP continuity are correct. The accuracy and administrative correctness of your record is a direct reflection of your professionalism to the Board. If you discover errors, submit a formal letter to the board (LTB) via email to cscselboard@navy.mil. Refer to the NPC website for specific information on this process at the following link:
http://www.public.navy.mil/bupers-npc/boards/generalboardinfo/Pages/default.aspx
Letters of recommendation from your previous Commanding Officer or other senior officers amplifying your ability to be a DH may also assist your record.
If I fail to select for DH, how long can I serve in the Navy as a Lieutenant?
You can serve in the Navy as a LT until you two time fail to select (FOS) to LCDR. Once an officer fails to select a second time for LCDR, the officer will be separated from the Navy the first day of the seventh month after the Board.
What happens if I am on a COPAY contract, am placed “DH Not Cleared” by the board, and can’t pay back the recoupment value? Is there any recourse or appeals process?
The recoupment process does not take all of the repayment back immediately. After the first day of the fiscal year following being placed DHNC, the officer will have up to 90 days to contact their local PSD and make repayment arrangements. The maximum length of time to repay a debt to the Navy is normally 24 months. If there are financial reasons why this debt cannot be repaid, the member may petition the Secretary of the Navy for Remission of Indebtedness. More info can be found at: http://www.dfas.mil/waiversandremissions.html.
How many officers are typically selected for lateral transfer to the other communities? How do I make myself look desirable to those communities, and how does the selection board work?
Over the last three Lateral Transfer Boards about 45% (26/57) of Pre-DH Submarine Officers who were released to the Board, were selected by another community. The number of officers selected will depend on the quality of the officers’ records, as well as quotas available in other communities.
Officers should ensure all required elements of their package are included. Submitting letters of recommendation will help your package. Officers should request that their package be reviewed by all other communities if their top two communities do not select them.
The Lateral Transfer Board works like a draft. The draft order is determined by which communities have the greatest need in a specific set of 3-4 year groups. Up to six communities with critical needs will continue to pick until they have their minimum number of selections. Then all communities will pick in draft order. You should not try to use previous board draft order to “game” the system. The draft order will change board to board depending on the community management decisions of the individual officer communities.
How can I contact detailers and community managers from other communities to get information?
You should contact the Submarine Department Head Sea Detailer about lateral transfer and can find contact information at:
http://www.public.navy.mil/bupers-npc/officer/Detailing/rlstaffcorps/Pages/default.aspx
http://www.public.navy.mil/bupers-npc/officer/communitymanagers/Pages/default.aspx
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