Insignia Library system

Destroy / Change Copy Status

Staff may choose to destroy items that are in poor condition or are no longer in circulation.

Deleting Copies

Items/copies can be deleted in two different ways: By going into the cataloging module, finding the item and clicking on “Delete”; or by using the Change Status function. This facilitates batch processing: a number of items can be marked for deletion and then destroyed later in one operation.

Change Status

To destroy items, follow these steps:

1. 
   Click on “Cataloging” on the Navigator Toolbar
   
2. 
   Click on “Change Status”
   
3. 
   Input or scan in the barcode you would like to take out of circulation and press enter
   
4. 
   Check the box beside the copies you wish to destroy and change the status to “To be deleted”
   
5. 
   Click on the “Apply” button
   

You may also use the “Change Status” interface to change the status of an item by following these steps:

1. 
   Click on “Cataloging” on the Navigator Toolbar
   
2. 
   Click on “Change Status”
   
3. 
   You can locate items for which to change copy status by searching by “Copy Status” rather than “Barcode”. (e.g. if you wish to bring up a list of all copies with the status “Lost”)
   
4. 
   You may input or scan in an individual item barcode
   
5. 
   You may select a subset
   
6. 
   Additionally, you may limit the results to items last modified within a specified date range
   
7. 
   Once you have your desired list on the screen, you can choose the items for which you would like to change the copy status by selecting or deselecting the checkboxes beside the item barcodes
   
8. 
   Select the new status from the dropdown list “Change Status To”
   
9. 
   Once you are satisfied with the items you have chosen, click on the “Apply” button
   

The “Change Status” function allows you to easily change any copy’s status on either an individual or group basis