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Digital Government Factsheets - Portugal
Digital Government Political Communications
Specific political communications on digital government
ICT Strategy 2020
–
Public Administration Digital Transformation Strategy
The
ICT Strategy 2020
, devised by the
Council for Information and Communication
Technologies in Public Administration (CTIC),
approved in 2017 by the
Resolution of
the Council of Ministers nº 108/2017 of March 2
,
will guide the digital transformation
of the Portuguese Public Administration until the year 2020. This Strategy comprises
three main axes:
•
Promotion and integration and interoperability;
•
Innovation and competitiveness;
•
Resource sharing and investment in digital competences.
These three axles foresee a total of 12 measures and 37 actions, that include activities
to implement in a cross-sectoral and distributed way by the different government
areas.
The ICT Strategy was fully reviewed in 2018 to reflect the revision of the ICT sectorial
plans that also occurred in 2018, thus showing the progress made on the
implementation of the various cross-sectoral and sectoral measures and the related
(and updated) data on investments, savings and economic and social benefits.
The abovementi
oned CTIC, created in 2016 by the Council of Ministers’ Resolution no.
33/2016, of June 3, is the coordination structure responsible for developing and
operationalising the ICT Strategy and the overall action plan for ICT in the Portuguese
Public Administration.
The CTIC responds directly to the Prime Minister, who delegated this attribution to the
Minister of the Presidency and of Administrative Modernisation, and its Technical
Committee (which includes a representative for each Ministry) is chaired by the
Administrative Modernization Agency’s (AMA) CEO, thus entitling that entity with a
cross-sectorial management role in the Portuguese eGovernment policy domain
–
always with the guidance of the Minister of the Presidency and of Administrative
Modernisation.
The CTIC has the following objectives:
▪
Promoting the study of ICT in the Public Administration;
▪
Developing the strategy and action plan for ICT in the Public Administration;
▪
Implementing the measures contained in the ICT strategy that it is able to
carry out directly;
▪
Monitoring the implementation of measures that are to be carried out by other
entities; and
▪
Monitoring the integration and alignment of the sectoral action plans with the
ICT strategy in the Public Administration.
Simplex+ Programme
SIMPLEX+
is a collaborative and nationwide simplification program launched by the
Portuguese Government to co-create new online public services, optimise existing
ones and de-bureaucratise the relationship between public institutions and civil
society.
The overall coordination of the SIMPLEX+ Programme is assured by the Minister of the
Presidency and of Administrative Modernisation, while AMA
’s technical support
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Digital Government Factsheets - Portugal
(encompassing the design, management and monitoring of SIMPLEX+) is provided
under the political tutelage of the Secretary of State Assistant and of Administrative
Modernisation.
The potential of ICTs to promote administrative simplification and to facilitate the
State’s interaction with both citizens and businesses is acknowledged by most of the
measures of the SIMPLEX+ programme, which mix different approaches and solutions
to achieve the objectives of:
▪
Promoting better and smart regulation;
▪
Establishing alternative communication channels for certain stages of
administrative procedures (e.g. obtaining information, submitting documents,
checking the status of an application; payments);
▪
Providing handbooks and guidelines for procedures carried out online;
▪
Establishing single points of contact;
▪
Segmenting procedures according to the risk or complexity of its various
stages;
▪
Processing specific stages of or completing a whole procedure electronically;
▪
Eliminating duplication of information requests and checks.
The development of this national de-bureaucratisation programme encompasses an
innovative public consultation devised to involve citizens, businesses and public
administration in the co-creation of simplification measures. The 2018 edition of the
SIMPLEX+ Programme includes 175 additional measures for facilitating the State’s
interaction with both citizens and businesses. These measures were devised in
collaboration with public servants, citizens and business, continuing and further
deepening the co-creative facet of the SIMPLEX+ initiative.
The monitoring of these measures is carried out through an electronic platform
transverse to all areas of governance and accessible by the focal points of the
SIMPLEX Network, which is composed by one representative from each ministry whose
role is to identify the necessary tasks for the implementation of the different measures
and to constantly promote and update its execution rate (all this info is synthesised in
standardised periodic implementation reports).
According to an
external evaluation
published in 2017, 13 measures of the SIMPLEX+
2016 represented, alone, "savings of over EUR 620 million" and "had an impact on the
economy of over EUR 1 thousand millions". The same assessment referred that it
freed the workforce by more than 300 civil servants, allowing their allocation to
higher-value, more customer-centric services.
Examples of SIMPLEX+ 2018 Measures include:
▪
WHICH SCHOOL: Improve the information available about the network of
public schools, by creating geo-referenced information related to the area of
influence of public schools;
▪
PAPERLESS INVOICE: Eliminate the printing of invoices, starting to use only
electronic proof;
▪
BUSINESS MATCH MAKING: Create a platform that will allow Portuguese
companies to expose their products online to international markets, in a more
intuitive way and with a more efficient search engine. It will also allow
Portuguese exporting companies to share experiences and create new export
opportunities;
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