Development of a Document Management System for Private Cloud Environment

Conclusion

This article explores the requirements of information management in organizations, and describes the design of the document management system. The document management system aims to provide users in an organization with a simple and efficient mechanism to access, manage and share their information. It provides fundamental document manipulations, synchronization, and sharing functionalities, and considers the support of heterogeneous client devices. This highly facilitates the management of personal documents and improves the efficiency of collaboration among users.

Currently, the system is tested by many organizations, including elementary schools, research laboratories, and government offices. A case study is also given in this paper to describe the scenarios and the benefits of using the document management system in an academic environment. Feedbacks from teachers and students of the elementary schools show that the document management system facilitates the management and sharing of learning materials.
Future works include the design and the implementation of workflow management (e.g., for paperless office), real time notification on device agent (e.g., document update in the collaboration environment), and more social behavior supports of the document management system.

Acknowledgements

This study is conducted under the project of “Cloud Computing Systems and Software Development Projects” of the Institute for Information Industry which is subsidized by the Ministry of Economy Affairs of the Republic of China.

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