City of bowdle regular meeting minutes

CITY OF BOWDLE

REGULAR MEETING MINUTES

October 5, 2009

Mayor Rick Boschee called the meeting to order at 7:05 PM with the following members present: Tim Thomas, Mark Beitelspacher, Dale Bieber, Jason Bishop and Mark Beitelpacher. Absent: Vicki Hoerner and Reinhold Eisenbeisz. Also present: Finance Officer Brooke Heilman and Tara Beitelspacher, and for a portion of the meeting, Jeff Poppen, Jon Kosiak, Monique Schaffer, Hope Larson, Rodney Schlecht, Sharon Kosiak, Clint Perman, Janice Lumnitz, Noel Belcher, Linda Kiesz, Karen Rohrbach, Samantha Fischer, Deb Sandmeier, Kristy Poppen, Lora Schlecht, Cindy Miller, Pam Schmierer, Kristine Wheelhouse, Carrie Beadle, Delmar Schock, Ron Vetch, Mary Turner, Marsha Vetch, Calvin Sandmeier, Bobbi Noess, Allene Eisenbesz, and Ladeen Sandve.
Motion by Bishop, seconded by Beitelspacher, to approve the agenda. All present voted yes. Motion carried.
Motion by Beitelspacher, seconded by Bieber, to approve the minutes of the regular meeting held on September 8, 2009. All present voted yes. Motion carried.
Receipts for the month of September: Cortrust Bank, Interest, $1213.81; First State Bank, Interest, $625.86; Midcontinent Communications, Franchise Fee, $226.09; State of SD, Sales Tax, $10933.42; Edmunds County, Taxes, $149.26, State Shared Revenue, County Shared Revenue, $664.49; Black Hat Saloon, Lease, $900.00; Rubble Site Fees/Tax, $860.35; Misc, $398.60; Penalties and Interest, $0; Rent, $1739.00; Pet License, $3.00; Water/Sys Maint/Late Fees/ Reconnects/Meter Deposit, $9347.74; Sewer/Late Fees, $5618.63; Nursing Home, $83417.20; and Hospital, $171667.83.
The following claims were presented:

SEPTEMBER PAYROLL:

Hospital/Nursing Home/Clinic Wages 140345.14

City Financial Administration Wages 761.88

Library Wages 869.75

Rubble Site Wages 461.13

Streets Department Wages 1072.69

Water/Sewer Department Wages 2168.60

IRS/CorTrust Bank, N.A. Payroll Taxes 24500.59

Aberdeen Finance Corp Employee Payroll Deductions 112.60

Accounts Management Employee Payroll Deductions 291.86

Aflac Employee Payroll Deductions 1168.16

Ameriprise Financial Services, Inc Employee Payroll Deductions 745.00

Bowdle Healthcare Foundation Employee Payroll Deductions 562.62

Conseco Health Insurance Employee Payroll Deductions 110.36

Delta Dental Employee Payroll Deductions 2380.74

Edmunds County Sheriff Employee Payroll Deductions 20.00

Nationwide Retirement Solutions Employee Payroll Deductions 23.52

Secure Benefits Systems Employee Payroll Deductions 492.50

United Accounts Employee Payroll Deductions 23.50

VSP Employee Payroll Deductions 141.90

Wellmark Health Plans Employee Payroll Deductions 25512.83

ARC City-Repairs/Supplies 1512.09

Bowdle Bucks City-Bowdle Bucks 100.00

Bowdle Building and Hardware City-Supplies 103.73

Beitelspacher, Mark City-Zoning Meeting 50.00

Curt’s Quality Carpentry City-Purchased Maint/Supplies 11044.91

Evergreen Supply City-Supplies 6.00

FEM City- Airport Utilities 41.00

Fischer Scrap City-Supplies 20.00

Geier, Joe City-Zoning Meeting 50.00

Haberer’s Implement City-Supplies 96.82

Heilman, Brooke City-Zoning Meeting 50.00

Hoffman, Maurice City-Zoning Meeting 50.00

Jensen Rock and Sand City-Chip Sealing 49711.96

KOLY-AM City-BEDC 450.00

Linderman, Lawrence City-Zoning Meeting 50.00

October 2009 Meeting (continued)

Little Professor City-Library Books 47.93

Montana-Dakota Utilities City-Utilities 1800.65

Petty Cash City-Postage/Supplies 12.48

Pride of the Prairie City-Publishing 644.58

Quaschnick Soft Water City-Softener Rental 12.50

Schlecht, Rodney City-Mileage/Meals 84.86

Schuh, Kenneth City-Equip 200.00

SD Dept of Heatlh City-Water Testing 12.00

SD Municipal League City-Education 15.00

USPS City-Postage 100.00

Venture Communications City-Library Phone 41.61

Visa City-Library Books 366.25

WEB City- Purchased Water 5328.06

Aberdeen American News Activities-Supplies 120.00

Accu-Med Services Admin-Svc Agreements 305.00

ARC Maint-Supplies 25.08

Arjo-Century Med Surg-Maint 249.49

Automatic Building Maint-Fire Safety 1530.00

Avera Education Admin-Educ 1750.00

Avera St. Lukes Supplies/Prof Fees 11284.55

Baxter Healthcare Med Surg-Equip Rent 284.80

Beadle Ford Maint-Supplies 48.00

Beckman Coulter Inc Lab Supplies 409.21

Bieber, Clyde AR 139.96

Blue Cross AR 221.47

Bowdle Best Foods Dietary Supplies 211.70

Bowdle Building and Hardware Maint-Supplies 101.77

Cam-Wal Electric Home Health MN ST Messenger 207.00

Cardinal Health RX Pharmacy-Drugs 6086.80

CLIA Laboratory Program Lab-Svc Agreements 150.00

Corner Cottage Dietary Food 215.79

Cardinal Health Medical Med Surg/Central Supply 996.36

Dakota Broadcasting Admin-Adv 331.00

Dakota Dust-tex Housekeeping-Supplies 148.00

City of Bowdle Utilities 592.50

Dakota Supply Group Maint Supplies/Equipment 2674.31

Dakota Truck Underwriters Insurance 10085.00

Dependable Sanitation Garbage RC 31.50

Dickson Pharmacy/Med Surg Supplies 129.00

Division of Criminal Investigation Admin Recruiting 48.00

DMS Imaging Radiology-Prof Fees/Supplies 3642.40

Ecolab Dietary Equip Rental 59.95

Electrical Engineering Maint Fire Safety 399.00

Ellwein, Bettie AR 20.00

Envision Incorporate Med Surg Travel 160.00

Erv’s Furniture Maint-Purchased Maint 22.80

Farm and Ranch Living Activities-Supplies 12.98

Farmer Bros Dietary Food 189.38

Fauth, Milna Home Health Mileage 28.32

Freiberg Press, Inc Med Surg Supplies 145.00

Gibson Publishing Admin-Adv 5.40

Hansen, Vicki Activities-Spec Events 27.51
Healthland Postage/Svc Agreements 217.61

Heckenlaible, Alice AR 33.96

Heier, Erwin Activities-Spec Events 60.00

Hoffman, Jeremy AR 60.00

Hosmer, City of Utilities/Rent 150.50

House of Glass Maint-Purchased Maint 446.66

October 2009 Meeting (continued)

Hoven Media Admin- Recruiting 27.00

IBM Corp Admin-Long Term Debt/Interest 2875.67

Jacobs, Karen Home Health Mileage 82.72

Kaiser, Lori Public Health Wages 225.75

Kaiser, Melanie Mileage 103.37

Kaiser, Nancy Travel Reimb 111.00

Karr Tuckpointing Building 7208.00

Keswick, James AR 21.35

Kiesz, Linda RC Travel Reimb 11.10

KOLY-AM Admin Adv 154.00

Kosiak, Jon Admin Edu 199.06

Kreisers, Inc Supplies 1141.93

Kusler, Candice Food/Educ/Equip 89.21

Larson, Doug AR 30.00

Lassle’s Café Admin Educ 53.75

Manifest Funding Services Admin-Equip Lease 2642.53

McFarland Supply Maint Supplies 356.04

Medicaid AR 1740.97

Medical Waste Transport Maint 202.73

Midstates Printing Lab/Admin Supplies 202.62

MMIC Group Insurance 5192.00

Mobile PC Medic Admin-Svc Agreements 179.90

Mohr, Selma RC Maint 40.00

Montana-Dakota Utilities Utilities – NH/Hosp 5052.94

NESDEC RC/PH Rent 290.00

Network Services Co NH/Housekeeping/Admin/Lab Supplies 1484.14

Northwest Blade Admin Recruiting 75.00

NXC Imaging, Inc Radiology Supplies 420.50

Office Equipment Admin-Service Agreement/Supplies 669.03

Ottenbacher, Pam Benefits-Emp Relations 25.00

Perman, Clint ER Mileage/BC Education 784.55

Petty Cash Supplies 209.73

Praxair Oxygen-Supplies 1800.31

Pride of the Prairie Admin-Adv 287.50

Reuer Sanitation Garbage 505.00

Richardt, Julie Transcription 587.04

Roscoe Hardware RC Supplies 3.98

Roscoe Municipal Waterworks RC Utilities 38.00

Schilling, Vicki AR 45.60

Siemens Healthcare Lab-Supplies 2024.85

Siemens Healthcare Diagnostics Lab Equip Rental 1791.36

Siouxland Staffing ER/BC Purchased Coverage 500.00

Staebner, Phyllis Act-Spec Events 30.00

State Street Rx Pharmacy Drugs 30.00

Transmed, Inc Radiology Prof Fees 3148.00

Tri State Water BC/Cardiology Supplies 36.90

Tubbys Kwik Stop Auto Exp 275.90

Turner Drug Nursing Supplies/Pharmacy Consultant 1707.84

UHS ER Equip Rental 140.00

United Blood Services Lab-Blood 100.00

US Bank COP Lease Payment 1649.28

US Foodservice NH- Dietary 4121.79

Valley Telecommunications Utilities 82.18

Venture Communications Utilities 1210.83

Visa Supplies/Equip 894.50

Voller, Harold AR 1233.00

Wal-Mart Dietary/Activities Supplies 169.01

Wheelhouse, Kristine Lab Travel 31.70

Zimmer, Mary Med Surg Travel 82.88

October 2009 Meeting (continued)

Motion by Bishop, seconded by Thomas, to approve the payment of claims with the stipulation that Curt’s Quality Carpentry will not be

paid until the project is complete. All present voted yes. Motion carried.
The council was presented with a list of overtime worked by healthcare center employees.
Noel Belcher and Dr. Janice Lumnitz both wanted to officially address the council and thank Jon Kosiak and the council for their work and time spent to try to keep them here. They both stated that they have enjoyed their time here greatly, and the decision to leave was very difficult. Dr. Lumnitz also advised the council with recommendations for finding a physician. The council thanked Dr. Lumnitz for her time and dedication given to the facility.
Poppen presented the council with the following:

1. 
   August Financial Statements
   
2. 
   Monthly Statistical Report
   
3. 
   Aged Accounts Receivable Report
   

Poppen also addressed the council regarding the audit that was performed.

Kosiak informed the council of the following:

1. 
   Chimneys and columns have been repaired
   
2. 
   The new washer has been installed
   
3. 
   Working on the autodialers which are mandated by the insurance company
   
4. 
   New waiting room chairs have been purchased for the clinic thanks to a grant received by Mary Turner
   
5. 
   The annual mandatory inservice has been completed
   
6. 
   Dr. Lumnitz has resigned
   
7. 
   The facility will be forming a community based physician recruitment committee
   

Motion by Bieber, seconded by Beitelspacher, to approve the following new hire: Alma Gamboa, CNA, $9.76 PILB. All present voted yes. Motion carried.

Motion by Beitelspacher, seconded by Thomas, to the job change and wage increase for Lora Schlecht from CNA to Dietary Manager, $11.75/hr. All present voted yes. Motion carried.
Bieber asked if anyone wanted to express any questions or concerns. Several employees and community members voiced concerns and asked questions about how the audit was handled. Many also questioned if and when the finding of the audit would be made public and what the cost of the audit would be.
Motion byBishop, seconded by Bieber, to enter into executive session for personnel matters at 8:11 PM.
Mayor Boschee declared executive session ended at 10:49 PM.
Motion by Bishop, seconded by Thomas, to accept the resignation of Jon Kosiak, CEO/Administrator. Poll Vote – Thomas-yes, Bishop-yes, Beitelspacher-yes, Bieber-yes. Motion carried.
Jeff Poppen will be serving as the interim CEO/Administrator.
Council discussed the current water and sewer rates. Water/sewer rates must be raised in order to compensate for the major water/sewer project, which includes water and sewer line replacement that will take place in 2010. Motion by Bishop, seconded by Thomas, to raise the water flat rate from $10.00 to $12.00 and raise water usage rates $1.00/1,000 gallons used. (New rates-$4.00/1,000 gallons 1,000-10,000 gallons; $4.40/1,000 gallons 11,000-20,000 gallons; $4.95/1,000 gallons 21,000-30,000 gallons; and $5.45/1,000 gallons 31,000 gallons and over) All present voted yes. Motion carried.
Motion by Bishop, seconded by Beitelspacher, to appoint Scott Weiszhaar to the zoning board. All present voted yes. Motion carried. Motion by Bishop, seconded by Beitelspacher, to approve the legal services agreement and adopt the legal services agreement resolution. All present voted yes. Motion carried.
The resolution approving legal services agreement is as follows:
BE IT RESOLVED by the City of Bowdle that Meierhenry Sargent LLP be retained as bond counsel for the proposed Water and Sewer Project Revenue Bond and that the Mayor and Finance Officer are authorized to negotiate and execute the form of Legal Services Agreement on file with the City Finance Officer.

October 2009 Meeting (continued)

The 1^st reading of the Legal Services Authorizing Ordinance was held.

Motion by Bishop, seconded by Beitelspacher, to authorize the advertising for bids of the water and sewer line replacement project contingent on the receipt of approval to advertise from SD DENR, CDBG, and Rural Development. All present voted yes. Motion carried.
F/O presented the council with the Statements of Accounts for August, the Monthly Receipts for September, the city balance sheet and profit/loss statement, and the water usage and loss report.
The council had the 1^st Reading of the Supplemental Appropriations Ordinance.
Motion by Bishop, seconded by Thomas, to approve travel to the Election Workshop in Aberdeen on November 6, 2009. All present voted yes. Motion carried.
The council allowed time for public input on the pre-disaster mitigation plan.
A property complaint was discussed.
The council was notified that the city employees have received flu shots which are paid for by the city.
F/O notified the council that the rubble site has had the final Plunkett’s inspection for the year.
Motion by Bishop to accept the resignation of Vicki Hoerner from the city council. Motion dies for lack of a second.
Motion by Beitelspacher, seconded by Thomas, to hire Barb Gullerud as part-time librarian at $7.25. All present voted yes. Motion carried.

The next regular council meeting will be held Monday, November 2 at 6:30 pm.

Motion by Beitelspacher, seconded by Bieber, to adjourn at 11:34 pm. All present voted yes. Motion carried.

___________________________ ______

Rick Boschee

Mayor Date

Attest: ___________________

Brooke Heilman

Finance Officer - City of Bowdle
Published once at the approximate cost of ___________.