Call to order

SUNBURST SCHOOL DISTRICT NO. 2

BOARD MINUTES May 15, 2012



CALL TO ORDER: The regularly scheduled meeting of the Board of Trustees was called to order at 5:12 pm by the Chairman, Mike Wallewein. The School District No. 2 Trustees present to constitute a quorum were:

Mike Wallewein, Chairman Jason Hanson, Trustee

James Nagy, Vice-Chairman

Lisa Kearns, Trustee Sarah Turner, Trustee (absent)

Guests and staff in attendance were:

Tim Tharp, Superintendent Marigail Sveum, Trustee Elect

Jeanne Fairhurst, Business Manager District Staff

Dan Nau, Elem Principal Colony Members



Pledge to our flag.



ELECTION FOLLOW-UP:

1. 
   Canvass Election: The 2012 Trustee Election was reported by Business Manager, Jeanne Fairhurst. Per the election totals, Jason Hanson was re-elected to the Trustee position and Marigail Sveum was elected to take the place of Sarah Turner. Hanson received 113 votes, Sveum received 97 votes, Ronald Bloch received 74 votes and Debra Friesen received 43 votes. A levy election was not held. Lisa Kearns made a motion to accept the Election Canvass for 2012 as reported. Jim Nagy seconded the motion. All voted in favor and the motion was carried.
   
2. 
   Swear in New Trustees: Jason Hanson and Marigail Sveum read their Oath of Office, signed the documents and were sworn in.
   
3. 
   Reorganize Board (Chairperson and Vice-Chairperson): Jeanne Fairhurst open the floor for nominations for the position of Board Chairperson. Jim Nagy made a motion to nominate Mike Wallewein for the Chairperson position. Lisa Kearns seconded the motion. There were no other nominations for Chairperson presented. All voted in favor and the motion was carried. Nominations for Vice-Chairperson were opened by Chairman Wallewein. Jason Hanson made a motion to nominate Jim Nagy for the Vice-Chairperson position. There were no other nominations. Lisa Kearns seconded the motion. All voted in favor and the motion was carried. By majority vote, Wallewein was re-elected to Chairman and Nagy was re-elected to Vice-Chairman.
   
4. 
   Appoint Trustee to serve on Toole County Transportation Committee: The annual Toole County Transportation Committee is scheduled to meet on June 20^th at 9:00 am in the Toole County Courthouse in Shelby. Jim Nagy made a motion to appoint Lisa Learns to represent the Trustees at the meeting. Jason Hanson seconded the motion. All voted in favor and the motion was carried.
   
5. 
   Appointment of Clerk: Jim Nagy made a motion to appoint Jeanne Fairhurst to the position of Clerk to serve the Board of Trustees. Lisa Kearns seconded the motion. All voted in favor and the motion was carried.
   

BUILDING WALK-THROUGH (ELEM & HIGH SCHOOL): The Trustees broke to tour the buildings and grounds.

The meeting was called back to order at 7:05 pm in the High School Library.

BUSINESS MANAGER REPORT: Minutes from the April 17^th Regular Meeting were discussed. Lisa Kearns made a motion to approve the minutes from April 17^th meeting as with a correction to Agenda Item c regarding A. Haas. Correction to read supervise instead of teach. Jim Nagy seconded the motion. All voted in favor and the motion was carried. Minutes from the May 1^st Special Meeting were discussed. Nagy made a motion to accept the minutes from the May 1^st Special Meeting as written. Jason Hanson seconded the motion. All voted in favor and the motion was carried. Supt Tharp reported that Strom and Assoc. had been at the school and had performed the field work for the 2010-2011 Annual Audit. Audit discussed. Bills and Warrants from May were discussed. Kearns made a motion to approve the warrants 19280-19358. Nagy seconded the motion. All voted in favor and the motion was carried. Extracurricular reports were viewed and discussed. Financial Reports were viewed and discussed.
PUBLIC COMMENTS FOR ITEMS NOT ON AGENDA: Mike Wallewein asked about the committee for upgrading the math classes to be offered. Supt Tharp asked to move section c from the Supt report to discuss the changes being discussed. Supt Tharp noted that it was being discussed to eliminate Pre-Algebra from the HS curriculum. General Math, Pre-Algebra and Algebra I would then be taught in the Middle School. Then the math curriculum in the HS could include Algebra I, Algebra II, Geometry, [Pre-Calculus and Function-Stats-Trig would each be a semester course] and then Calculus. The arrangements of the classes were still in discussion.
Elementary Principal Report:

Elem Principal Report given by Dan Nau noted that the Sunburst Elementary/Middle School enrollment is 137, Hillside Colony is 25 and Rimrock Colony is 20. The Track season and the Intramural golf season have come to a close.

BOARD MINUTES

May 15, 2012

PAGE 2

Pre-school screening indicated that there may be only 7 boys in the Kindergarten class for next year. Missoula Children’s Theatre and the 5^th/6^th music recitals went outstanding. The classes have many field trips and activities planned for the end of the year. See Attached.

Superintendent Report:

1. 
   Athletics/Activities Update: Supt Tharp reported that today is the first day for the State golf meet in Ennis. We have three boys and two girls there to compete.
   
2. 
   Facilities Update: The bathroom project is complete. Crews will be in on Monday to start tearing the old heating unit out of the gymnasium.
   
3. 
   Class offerings for 2012-2013: Discussed above.
   
4. 
   Superintendent out-of-district calendar: The Board has copies from the Supt’s May 2012 calendar.
   
5. 
   Academic Achievement Award: Supt Tharp reported that the high school had received $15,588 for having never missed making AYP at Rimrock Colony, Sunburst Elementary, Sunburst Middle School, and North Toole County High School. We are not limited on what we have to spend the dollars on.
   

AGENDA ITEMS:

1. 
   Report on Classified & Certified Contracts: The new contracts that were approved are in the hands of the staff. Supt Tharp has not heard of any surprise changes to the staffing. The final word will be when the 20 day deadline is met. Supt Tharp presented the Board with a Classified Salary Schedule to look at and think about until the next meeting. This schedule would put the classified staff on a regular schedule for salary increases and eliminate the current pattern of increases. Present employees are noted on the schedule at the level of years they are currently. If the schedule is accepted by the Board, there may be slight differences from the current contracts that they have been given and updated contracts would have to be written.
   
2. 
   Accept resignation from MyLynn Felt: Supt Tharp read a letter of resignation and noted that Mrs. Felt has known that there was a possibility of her having to leave at the end of the year but did not know for sure until after the last Board Meeting. Jim Nagy made a motion to accept the resignation from Mrs. Felt. Marigail Sveum seconded the motion. All voted in favor and the motion was carried.
   
3. 
   Approve Superintendent & Principal Contracts for 2012-2013: These are not ready.
   
4. 
   Approve Memberships for MREA, MTSBA, MQEC, MHSA, & GTCC for 2012-2013: Discussion was held. Marigail Sveum made a motion to approve the memberships for the above mentioned groups. Jim Nagy seconded the motion. All voted in favor and the motion was carried.
   
5. 
   Summer Projects: Supt Tharp noted the projects as discussed on the building walk-through. The projects presented were: Refinish gym floors ($4700 High Performance Floors), Elementary carpet (3 classes $6640 Billman’s Inc.), Elementary water heater ($9087 Hemmer Plumbing & Heating), Elementary bathroom partitions ($6360 AmSan Custodial Supply), HS laptop carts (approx $30,000 ITC). Discussion held. Jim Nagy made a motion to approve the summer projects as presented. Marigail Sveum seconded the motion. All voted in favor and the motion was carried.
   
6. 
   Consideration of increasing the Graduation Requirements: Supt Tharp discussed the current minimum credit requirements for the NTC graduate. Supt Tharp gave a recommendation to raise the current requirement from 22 credits to 24. Tharp gave further recommendations and asked the Board to take any public and staff comments and not make a potential change until the June meeting. Further discussion was held.
   

The next regularly scheduled Board Meeting shall be on Tuesday, June 19, 2012, at 7:00 pm in the NTC High School Library. Jim Nagy made a motion to adjourn the meeting. Jason Hanson seconded the motion. All voted in favor and the meeting was adjourned at 09:30 pm.

___________________________________ ___________________________________

MIKE WALLEWEIN, CHAIRMAN JEANNE FAIRHURST, CLERK

DATE: _____________________________ DATE: ______________________________