Beaver Lake Association Board of Directors

Beaver Lake Association

Board of Directors

June 16, 2011

7:30 P.M.

Roll Call:
Ron Reineke – President Present

Dennis Goltz – Vice President Present

Dave Goller – Treasurer Present

Sandy Battreall – Secretary Present

Fred Becker Present

Bill Bohan Present

Russ Parmer Present


Approval of the May 2011 Board Minutes
Motion was made by Goller, seconded by Bohan to approve the May 19, 2011 Board of Directors minutes. Motion carried unanimously.

Building Inspector’s Report

Reported by Jim Wieringa
Wieringa reported that in May 2011, 13 miscellaneous permits were issued.
Motion was made by Goltz, seconded by Bohan to approve the May 2011 Building Inspector’s report. Motion carried unanimously.

Committee Reports
Appeals Committee

Reported by Ed Larsen
Larsen reported that one appeal was made by Debbie Bowman of lot 468. She recently purchased lot 469 which has a boat house but no residence. Bowman currently has a building permit for improvements on the lot she lives on (468.) Bowman started improvements on the boathouse on 469 without a permit. The committee feels that Bowman needs to obtain a permit for work on the boathouse.
The original boathouse on lot 469 was 24’ x 24’. Bowman submitted a blueprint for a 24’ x 12’ 8” boathouse and a 24’ x 11’ 2” attached lanai covered patio, but has not yet received a permit for that structure. Bowman would like to continue work per her blueprint.
The Appeals committee voted to recommend denying the appeal based on current building codes stating that pre-existing structures that are rebuilt must be rebuilt under the same guidelines as their original permit. The committee recommends that Bowman combine the two lots; rebuild the structure per the original plans; or rebuild the boathouse according to current building codes.
Motion was made by Goller, seconded by Bohan to approve the June 7, 2011 Appeals Committee minutes.
Motion was made by Battreall, seconded by Becker to approve Rick Croasdale as an Appeals Committee member. Motion carried unanimously.
Reineke stated that the appeal was reviewed by the attorney. Reineke noted that our Handbook currently states that non-conforming existing structures may receive a building permit to repair provided that the structure conforms with the guidelines required at the time of the original application for construction was approved. Reineke consulted the BLA Handbook from January 1983. The BLA attorney confirmed that Bowman can rebuild to the same guidelines in the Handbook at the time the boathouse was built. Therefore, the Board feels that Bowman is in compliance and can continue work as long as she obtains a building permit.
Reineke stated that the Board does not need to rule on the appeal because Bowman has already re-submitted plans to Wieringa and obtained a permit.
Motion to approve the Appeals Committee minutes carried unanimously.

AdHoc Committee

No Meeting Held

Election Committee

No Meeting Held

Property and Safety Committee

No Meeting Held

Lake, Habitat, and Fisheries Committee

No Meeting Held

Utility Committee

No Meeting Held

Finance Committee

Reported by Lou Soukup

Soukup reported:

• 
  Revenue for May was pretty good at $6700 better than budget.
  
• 
  Expenses for May were also better than budget for a bottom line of $19,600 better than budget for the month.
  
• 
  Revenue year-to-date is $13K over plan, but expenses are a little worse than plan due mostly to vehicle repair and fuel costs.
  
• 
  Year-to-date we are only $3700 worse than budget. (With lots sold taken into account that bottom line is $2200 better than budget.)
  
• 
  Balance sheet shows available cash at $513K.
  
• 
  Cash Flow Statement looks good with $220K.
  
• 
  Capital items included $8991 for the 3^rd lane at the boat ramp. Total cost for the 3^rd lane is $13,145 thus far.
  
• 
  Capital expenses year-to-date are $108K which is 25% of the budgeted amount.
  
• 
  Past Due Accounts were $87.1K and total write offs year-to-date are $11.2K.
  

The Finance Committee is concerned about vandalism this spring and summer at the campground, nature preserve, and access lots, as well as to personal property. The Finance Committee recommends that the Board start a fund to pay reward money for information leading to the arrest and conviction of those who committed vandalism to Beaver Lake Association property.

The committee also recommends that the Board provide a $500 reward to any individual who provides information leading to the arrest and conviction of those responsible for damage to the campground, nature preserve, and Access Area 10.
Motion was made by Goller, seconded by Battreall to approve the June 9, 2011 Finance Committee Minutes.
Motion was made by Goller, seconded by Bohan to approve starting a fund to pay reward money to individuals who provide information leading to the arrest and conviction of those who commit vandalism to Beaver Lake Association property.
Goller stated that the idea would be to advertise the reward on the Web site, in the newsletter, and on flyers disbursed in the community and on the beach.
Motion for the reward fund carried unanimously.
Motion was made by Goller, seconded by Becker to provide a reward of up to $500 for information leading to the arrest and conviction of the individual(s) responsible for the late May / early June damage to the campground and/or nature preserve. Motion carried unanimously.
Motion to approve June Finance Committee minutes carried unanimously.
Motion was made by Goller, seconded by Battreall to renew the $200,000 line of credit at Murray State Bank. Motion carried unanimously.


Security Report
In May 2011, there were 23 warnings and 14 citations issued.

Old Business
Reineke gave an update on the Plattsmouth flooding and water treatment support. The Association has the ability supply water to Plattsmouth through our connection to the Cass County Rural Water District pipeline. We do not have an agreement yet with Plattsmouth, but will have one in hand before we would provide and sell water to Plattsmouth.
Lou Soukup, lot 1733 stated that the Finance Committee discussed the Plattsmouth flooding. He feels that if we provide water to Plattsmouth through the RWD, we need to renegotiate the contract with the Cass County Rural Water District. Soukup lectured that we need to not only charge Plattsmouth for the water but also negotiate new terms with RWD for our hookup with them.
Reineke stated that the potential agreement about BLA water sales would be with Plattsmouth, not RWD. Reineke reiterated that neither RWD nor Beaver Lake is obligated to supply Plattsmouth with water. We’re just trying to be good neighbors.
Goltz stated that Plattsmouth is concerned that RWD would not have enough water to supply their needs. Goltz said that Weatherby told him we have the capacity to produce 500,000 more gallons of water per day than we currently produce. Goltz reiterated that BLA would only use about 100 feet of our own pipe to get the water to Plattsmouth; the rest would go through the RWD infrastructure. The Association already renegotiated the hookup fee with Cass County RWD, reducing the fee from $500K to $300K.
Soukup said that RWD and Plattsmouth are in need of our help and we laid pipe in order to supply water for them.
Reineke explained that we ran the pipe that we were already planning on putting in, we just did it early, in case of an emergency. BLA is not prepared to take water from the RWD because we don’t have the chlorinator we want in place yet. However, we can give Plattsmouth water through RWD if the need arises. Reineke reminded the audience that we would make money on the water we would provide to Plattsmouth.
Goltz said that we are under no obligation to sell Plattsmouth water, but as a good neighbor, we could.
Soukup repeated his insistence on renegotiating the hookup fee with RWD.
Goltz reiterated that the RWD hookup has nothing to do with any potential agreement we might make with an outside entity.
Motion was made by Bohan, seconded by Goller to approve a land swap of equal square footage of the eastern portion of Reserve Lot 10 for the southern portion of lot 1102. When we originally put the road in, we encroached on lot 1102 by about two feet. The BLA attorney approves the swap. Motion carried unanimously.
New Business
Reineke asked the audience to check out the progress at the boat ramp. He thanked the volunteers who helped with the dock and new decking. The prefabricated concrete slabs are in and the project is near completion.
Soukup asked the status of the patrol boat.
Reineke stated that the alternator went out and the Beaver Lake Marina is in the process of fixing it.
Bohan asked that all property owners be diligent about following lake rules.
Administrative note: Restroom facilities are available at the Clubhouse, the Boat Ramp, the Camp Ground, Reserve Lot 10, and Community Lot 14.
Ed Larsen, lot 1640 asked if a farmer could mow and put up for hay the area on top of the pipeline behind his house. He felt it would save the Association time and money.
Reineke said that we would have to check with the pipeline owners to see if it was even possible.
Larsen also stated that he agrees with Soukup about getting more money out of RWD. If we have to provide water to Plattsmouth, it could be a good bargaining chip for us.
Reineke repeated again that our RWD hookup fee has nothing to do with a potential agreement to provide water to Plattsmouth.
Bohan reminded the audience that Beaver Lake would get lots of good PR for doing a nice, neighborly thing by providing water in an emergency.
Motion was made by Goltz, seconded by Battreall to adjourn. Motion carried unanimously.