Annual owners meeting minutes

Newport Miami Beach Condominium Association, Inc.
ANNUAL OWNERS MEETING MINUTES

March 14, 2011

Present: Martha Sam, President

Ray Nyhuis, Vice President/Treasurer.

Raquel Valusek, Secretary (via Telephone)

Robert Cornfeld, President of Newport Operating Corp, Management Co.

Howard Gnatt, representative of the Management Co., acting as Secretary

Shand Luce, General Manager of The Newport Beachside Resort

The annual Owners meeting for Newport Miami Beach Condominium Association, Inc. was called to order at 11:00 a.m. on Monday, March 14, 2011 in the Tiffany Room at 16701 Collins Avenue, Miami Beach, Florida. Martha Sam, Director and President of the Association, motioned for Ray Nyhuis to be Chairman of the meeting. All in favor 3, against, 0.
After certifying that 47.86% of the owners of the condominium were either present or represented by proxy, Mr. Gnatt declared that there was a quorum, and that the Annual Owners meeting was official.
Copies of the “Receipt of Mailing” as well as the notices of Meeting were presented by Mr. Gnatt as proper proof of notice of the meeting.
Ray Nyhuis made a motion to waive the reading of the minutes of the last meeting. Motion seconded by Martha Sam. It was pointed out that anyone wishing to read those minutes can view them on the condominium website, www.Newporthoa.com.
Mr. Gnatt presented the financial position of the condominium. He stated that the Association’s 2010 financials are being audited by Gerstle, Rosen & Goldenberg, PA and will be filed with the State of Florida by May 31, 2011 per the timeshare statutes. A copy of the certified audit will be available in the Homeowners Association office to anyone who wants it. He also stated that the condominium was in a good financial position, and expected no problems in the future.
Mr. Nyhuis introduced the General Manager of the resort, Mr. Shand Luce. Mr. Luce gave a report on the hotel which included:

1. 
   The website, NewportHOA.com has been redesigned allowing secure access to make payments as well as reservations without the possibility of personal information being compromised. It is an inexpensive way for our owners to keep in contact with the resort as all condo notices as well as all meeting minutes are posted on the site.
   

16701 Collins Avenue, Suite 100, Sunny Isles Beach, Florida 33160

Phone: [phone] Fax: [phone] E-Mail: [e-mail]

www.NewportHOA.com

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2. 
   The success of the state of the art spa located on the lower level. Not only can homeowners and guests be pampered in the spa, but the entire look of the spa and salon has changed the look of the building.
   
3. 
   The poolside activities have continued to be a hit with our owners and guests. We now offer poolside bar service so you can get your food and drinks without ever leaving your lounge.
   
4. 
   Our signature restaurant, Kitchen 305 has now been equipped with high definition flat screen TV’s. The World Cup and the Super Bowl were televised to many guests who enjoyed the party atmosphere. In addition, there are special deals every night of the week, such as “all you can eat ladies night”, “lobster night” as well as comedy shows, fashion shows and the like.
   
5. 
   The continuation of the room remodeling. Approximately 140 rooms have been upgraded and depending on occupancy rates going forward, the hope is that many more of the rooms can be completed by the end of 2011.
   
6. 
   Our Business center is in the process of being upgraded with all new computers, printers and faxes and is free to all owners
   
7. 
   Our smoke free policy has continued to please everyone.
   
8. 
   The Pier, a popular attraction at the Newport is finally under renovation. Construction began a few weeks ago. It was pointed out that with Turtle season approaching, work on the Pier will have to stop during that time. But the new Pier should be open by mid 2012.
   

The next order of business was the election of Officers to serve through 2012. Ray Nyhuis noted that the only names received for consideration to the Board were the current members, Martha Sam, Ray Nyhuis and Raquel Valusek. He asked if there were any other members present that wished to be considered for the Board. There being no other nominations from the floor, Mr. Gnatt, acting Secretary, advised all in attendance that no election would be necessary since there were 3 nominees for 3 Board positions, and that the same Directors would continue on for the 2011-2012 year.

The floor was opened to any questions the owners might have:

1. 
   An owner was concerned about how the renovation of the Pier was being financed. Dr. Cornfeld, President of the management company explained the construction of the Pier was a joint venture between himself and the City of Sunny Isles Beach, and that there would not be any costs or assessments to the homeowners. It was also pointed out that the new Pier will have a restaurant as well as a fishing shack, and access to the Pier will be free to all Homeowners.
   
2. 
   A question was again raised regarding the room renovations. A few owners complained that the rooms they stayed in were not up to par, and that they felt that hotel guests were given priority to occupy the renovated rooms. It was explained by Dr. Cornfeld, that approximately 140 rooms have been renovated and that if a Homeowner has any
   

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problem with their room, upon check-in they should come to the Homeowners Association immediately to correct the problem. It was also explained that we are not having a special assessment to renovate the rooms, but that we are doing it with yearly reserve collections specifically designated for this purpose.

3. 
   Another owner wanted to know what penalty is levied upon other owners who do not pay their maintenance. It was explained that any delinquent owner could not make a reservation to use their unit and that an outside collection agency has been retained to try and collect delinquent fees.
   
4. 
   An owner requested to see a remodeled room and was told that after the meeting, we would be happy to take anyone to see one.
   
5. 
   The problems with the overcrowding on the pool deck were addressed by another owner who complained that there are unauthorized people on the deck who monopolize the chairs, towels and umbrella’s and suggested hiring more authoritative personnel to control this problem.
   
6. 
   The Elevators were a concern to an owner and wanted to know if and when they were updated. Mr. Luce explained that in the last 6 months, new drives and other electronic components have been replaced and that there is a yearly inspection by the county that did not reveal any problems. In addition, the interior of the cabs was updated within the past year.
   
7. 
   The question of our relationship with Westgate was raised by an owner who was joining us for the first time. It was explained to her that Westgate is no longer selling timeshares at this resort.
   

There being no new business to discuss, Ray Nyhuis made a motion to adjourn the meeting. Motion seconded by Martha Sam. Meeting adjourned at 11:35a.m.

Respectfully submitted:

Howard T. Gnatt Dated: March 14, 2011

Acting Secretary