Sunburst school district no. 2 Regular meeting board minutes january 15, 2013

SUNBURST SCHOOL DISTRICT NO. 2

REGULAR MEETING

BOARD MINUTES January 15, 2013




CALL TO ORDER: The regularly scheduled meeting of the Board of Trustees was called to order at 7:24 pm by the Chairman, Mike Wallewein, following a board training presented by Bob Vogel from MTSBA. The School District No. 2 Trustees present to constitute a quorum were:
Mike Wallewein, Chairman Marigail Sveum, Trustee

James Nagy, Vice-Chairman Lisa Kearns, Trustee (absent)

Jason Hanson, Trustee

Guests and staff in attendance were:

Tim Tharp, Superintendent

Jeanne Fairhurst, Business Manager District Staff

Dan Nau, Elem Principal Colony Members

Pledge to our flag.



BUSINESS MANAGER REPORT: Minutes from the December 18^th Regular Meeting were discussed. Marigail Sveum made a motion to approve the minutes from December 18^th Regular Meeting as written. Jim Nagy seconded the motion. All voted in favor and the motion was carried.
Bills and Warrants were discussed. Jim Nagy made a motion to approve the warrants numbering 19903-19965. Jason Hanson seconded the motion. All voted in favor and the motion was carried. Financial reports were reviewed and discussed.
PUBLIC COMMENTS FOR ITEMS NOT ON AGENDA: The Board all agreed that they enjoyed the food prepared and served to those attending the board training. The FCS students and Mrs. Smith did a great job.

Elementary Principal Report:

Principal Nau reported that enrollment for this month is 123 students in the Sunburst Elementary, 19 students at Rimrock Colony School, and 12 students at the Hillside Colony School. Nau discussed the “giving back” projects that the Sunburst Elementary students did just before Christmas. The Starlab was at the Elementary all week and enjoyed by all the students for both the astrology they learned and the Native American lessons from Ms. Lankford that were relevant to the night sky. Nau also discussed the activities that will be coming up for the students. Nau would also like everyone to frequent the school’s website to keep up with upcoming events, etc.

Superintendent Report:

1. 
   Athletics/Activities Update: HSBB games with Box Elder had to be cancelled due to bad weather. At this time the games are not planned to be rescheduled. The Speech & Drama meet scheduled in Malta that same weekend was also cancelled.
   
2. 
   Upcoming Legislative Session: Supt Tharp discussed the items of interest that are going on at the Legislative Session.
   
3. 
   Facilities Update: Supt Tharp has been pursuing quotes regarding the ongoing issues with the heating system. CTA, the engineering firm from Great Falls has been contacted to engineer the steam line replacement project. Both Diamond Plumbing and Combustion Service are interested in bidding on the project. Also, both companies recommend that the school have two boilers.
   
4. 
   Superintendent out-of-district calendar: Supt Tharp discussed his calendar plans for the month of January and into February.
   

AGENDA ITEMS:

1. 
   Approve Substitute Teachers: Applications have been received from Kaitlin Persson, Erin Miller, and Amanda Tharp for substitute positions. They are recommended for hiring. Marigail Sveum made a motion to hire Kaitlin Persson, Erin Miller and Amanda Tharp to substitute for the school district. Jim Nagy seconded the motion. All voted in favor and the motion was carried.
   
2. 
   Purchase portable sweeper: Supt Tharp referred to brochure information regarding a push behind portable sweeper that may be used for clearing snow, dirt, and gravel from the cement walkways at the Elementary and High School buildings. Discussion was held. Jim Nagy made a motion to purchase the portable sweeper
   

BOARD MINUTES

January 15, 2013

PAGE 2

at a cost of $1,486.00. Jason Hanson seconded the motion. All voted in favor and the motion was carried.

3. 
   MHSA Proposals: Supt Tharp reported on the proposals that will be discussed and voted on at the annual MHSA meetings in Missoula on January 20-21. Tharp will be attending these meetings and will report the results at the next meeting.
   
4. 
   Hiring Policy: This topic was tied to the Board workshop held prior to the meeting. Short discussion.
   
5. 
   Superintendent Evaluation: Supt. Tharp waived his right of privacy and left the meeting open to the public. Chairman Wallewein relayed the combined information from the evaluation forms filled out by each Trustee. There were no questions or comments.
   
6. 
   Consideration of renewal or non-renewal of Superintendent: Discussion was held. Jim Nagy made a motion to offer a renewal of Supt. Tharp’s annual contract. Marigail Sveum seconded the motion. All voted in favor and the motion was carried.
   

The next regularly scheduled Board Meeting shall be on Tuesday, February 19, 2013 at 7:00 pm. Jim Nagy made a motion to adjourn the meeting. Jason Hanson seconded the motion. All voted in favor and the meeting was adjourned at 8:38 pm.

___________________________________ ___________________________________

MIKE WALLEWEIN, CHAIRMAN JEANNE FAIRHURST, CLERK

DATE: _____________________________ DATE: ______________________________