Form and Contract Templates

Form and Contract Templates

In this section you will find the following forms and contract templates. Any/all of these consents and release forms may be adapted to suit the individual production but this must be done with reference to the Sky Production contact and/or Sky’s business affairs.

• 
  Programme Risk Assessment Page 2
  
• 
  Contributor Release form Page 7
  
• 
  Verbal Release form Page 8
  
• 
  Sign for filming on private property Page 8
  
• 
  Location Release form Page 9
  
• 
  Film/VT Clip Licence Page 11
  
• 
  Supply of Photographs form Page 12
  
• 
  Talk show Contributor form Page 13
  
• 
  Performer’s Waiver form Page 14
  
• 
  Sky 3D Music Licence request form Page 15
  
• 
  Background music clearance sheet Page 16
  
• 
  Sky Stills footage request form Page 17
  
• 
  Sky News footage request form Page 19
  
• 
  Sky Sports footage request form Page 21
  

[On Production Company Headed Paper] (double click on a cell to enter info.)

		RISK ASSESSMENT			Assessment No
Department			Departmental Manager	Date Prepared
				Review Date
Describe the work activity being undertaken and the place or site where the activity is taking place
N.B. THIS MUST BE SIGNED BEFORE FILMING CAN GO AHEAD I have read the above and am satisfied that : it constitutes a proper and adequate risk assessment in respect of the activity and that the precautions identified above are sufficient to control the risks. adequate arrangements are in place to communicate the risk assessment findings and to co-ordinate the safety arrangements of all those affected, e.g. crews, engineers, journalists, site owners, contractors, freelances, resources, etc.
Producer (printed): ………………………………………………. Date: ………………………. Signature: ………………………………………………………. Senior Manager : …………………………………………………….. Date: ……………………….
ENSURE THAT THE SIGNIFICANT FINDING OF THE RISK ASSESSMENT ARE COMMUNICATED TO ALL PEOPLE AT WORK WHO MAY BE AFFECTED BY THE ACTIVITIES

	RISK ASSESSMENT							Assessment No:
HAZARDS AIDE MEMOIRE Tick relevant hazards or add others, then list on page 3, and identify control measures & risk evaluation. This is not an exclusive list.
1. Access and Egress (Restricted/Obstructed?)		11. Flammable Materials		21. Radiation (RF, microwave, radio-active sources etc)		OTHER HAZARDS
2. Aircraft / Helicopter		12. Factories / Offices		22. Slipping, Tripping and Falling		31.	Animals		
3. Asbestos		13. Hazardous Substances, chemicals, drugs, micro-organisms (COSHH)		23. Transport (forklift trucks, vehicles, tractors etc)		32.	Armourers/Weapons/ Explosives (Not for Hostile Environments)		
4. Audience / Public		14. Hostile Environment.		24. Transport (driving)		33.	Derelict Buildings		
5. Communication Failure		15. Working at Height - (including ladders/scaffold/towers/cherry pickers)		25. Tropical Diseases. e.g. Malaria. (Attach details of medical arrangements)		34.	Diving Operations		
6. Confined Spaces		16. Lighting Equipment		26. Violence (attack and public disorder)		35.	Rural Areas		
7. Construction Work		17. Lone Working		27. Water		36.			
8. Courts		18. Manual Handling		28. Weather (hot, cold, lightning etc)		37.			
9. Electricity (including portable appliances)		19. Noise (Equipment/Music/Headphones)		29. Working Patterns / hours		38.			
10. Fire (building fire safety)		20. Office Equipment		30. Work Equipment		38.			

Groups Particularly at Risk: The presence of any of the following groups may affect the level of risk (due to vulnerability, lack of knowledge etc) associated with the hazards identified above. Additional safety controls may be necessary. Indicate all the groups relevant to this risk assessment.
Children (including unauthorised access)		Contractors, Sub-contractors or Staff from Other Departments			
Pregnant Women and Nursing Mothers		Individuals with disabilities or medical conditions			
New Employees		Members of the Public			
Young, Inexperienced Workers		Other (please specify)			

		RISK ASSESSMENT				Assessment No:
HAZARDS IDENTIFIED	DESCRIBE THE HAZARD AND THOSE AT RISK		DESCRIBE THE EXISTING CONTROL SYSTEMS To prevent accidents/incidents	SEVERITY With control measures	LIKELIHOOD With control measures		EXISTING RISK With control measures	FURTHER ACTIONS REQUIRED.

		RISK ASSESSMENT				Assessment No:
ACTION PLAN - Transfer details of the hazards requiring further action and complete the Action Plan.
RISK (Particularly for High or Medium Risks)	DESCRIBE ANY ACTIONS REQUIRED		RESPONSIBLE PERSON	TARGET COMPLETION DATE	ACTUAL COMPLETION DATE		WHAT FURTHER ACTIONS ARE REQUIRED? (Does the Risk Assessment need to be reviewed?)

Risk Level	Action and Timescale
1 Trivial	No Action is required and no documentary records need to be kept
2 Tolerable	No additional controls are required. Consideration may be given to a more cost effective solution or improvement that imposes no additional cost burden. Monitoring is required to ensure that the controls are maintained.
3 Moderate	Efforts should be made to reduce the risk, but the costs of prevention should be carefully measured and limited. Risk reduction measures should be implemented within a defined time period. Where the moderate risk is associated with extremely harmful consequences, further assessment may be necessary. This is to establish more precisely the likelihood of harm as a basis for determining the need for improved control measures.
4 Substantial	Work should not be started or access permitted until the risk has been reduced. Considerable resources may have to be allocated to reduce the risk. Where the risk involves work in progress, urgent action should be taken
5 Intolerable	Work should not be started, continued or access permitted until the risk has been reduced to an acceptable level. If it is not possible to reduce the risk even with unlimited resources, work has to remain prohibited

TABLE 1 CLASSIFICATION OF RISK

		Severity
Likelihood		Low (Slightly Harmful)	Medium (Harmful)	High (Extremely Harmful)
Low (Highly Unlikely)		Trivial Risk 1	Tolerable Risk 2	Moderate Risk 3
Medium (Unlikely)		Tolerable Risk 2	Moderate Risk 3	Substantial Risk 4
High (Likely)		Moderate risk 3	Substantial Risk 4	Intolerable risk 5

Risk Level = Likelihood x Severity

[On Production Company Headed Paper]

CONTRIBUTOR RELEASE FORM

WORKING TITLE OF PROGRAMME: ............................................... (The Programme)
DESCRIPTION OF CONTRIBUTION: .....................................................……….………
DATE OF RECORDING: ............................................................................……………..
NAME OF PRODUCTION COMPANY: .................................................. (The Producer)
BROADCASTER: British Sky Broadcasting Limited (The Broadcaster)
NAME OF CONTRIBUTOR: .......................................................………………..............
ADDRESS: .................................................................................................……………..
TELEPHONE: .............................................................................................……………..
In consideration of the sum of …

[EITHER FOR NON FEE: …£1 (one pound), the adequacy and receipt of which I hereby acknowledge,…

OR

FOR FEE: … £……. (…… pounds) being paid to me,… (Delete all wording that is non applicable .) ]
… I hereby consent to the filming and recording of my contribution to and participation in the Programme, the nature and content of which has been fully explained to me, subject to the following terms and conditions.

1. 
   I hereby agree that the copyright (if any) and all other rights title and interest in and to my contribution shall vest in and is hereby irrevocably assigned to the Producer (and this assignment shall operate to the extent necessary as a present assignment of future copyright) and the Producer shall have the unfettered right to deal with the Programme(s) containing such contribution or any part of it in any way that it thinks fit. Accordingly I agree that the Programme(s) incorporating my contribution or any part of it may be exhibited or otherwise howsoever exploited (and such exploitation may include the exploitation of ancillary rights therein) in all media and formats throughout the universe for the full period of copyright and all renewals and extensions thereof and thereafter so far as may be possible in perpetuity without acknowledgement to me. I agree that the Producer shall be under no obligation to include all or any of my contribution in the Programme(s).
   

2. 
   I hereby waive any so-called “moral rights of authors” in the Programme(s) and such rights under Sections 77 and 80 of the Copyright Designs and Patents Act 1988 (the Act) or under any statute or common law whether now or hereafter brought into force in any part of the world as I now have or hereafter acquires in relation to the Programme.
   

3. 
   I hereby grant the Producer all consents under the Act to enable the Producer to make the fullest possible use of my services hereunder.
   

4. 
   The Producer may without my further consent use my name voice likeness biography photographs and recordings of me in the advertising publicising and promotion of the Programme and the Broadcaster in all media and formats throughout the universe.
   

5. 
   I agree to advise the Producer of any information or facts in connection with my contribution to the Programme(s) which may call into question the integrity of my contribution to the Programme(s), including for the avoidance of doubt details of any relevant civil or criminal proceedings (current or pending), charges or convictions relating to myself or any third party.
   

6. 
   The Producer shall not be liable to me or my legal representatives for any loss or damage or injury to me or my property cause or suffered in connection with the Producers making of the Programme(s) unless caused by the negligence of the Producer and recoverable on that ground. Further, the Producer shall be released from any liability including any damage or harm suffered by me in connection with or as a consequence of my appearance or contribution to the Programme.
   

7. 
   I hereby agree that my contribution shall not contain anything which is an infringement of copyright or which is calculated to bring the Producer or the Broadcaster into disrepute or which is defamatory, blasphemous or obscene and that the contents of my contribution shall be true in all respects to the best of my knowledge and belief.
   

8. 
   I further agree that I shall not at any time either personally or by other means make any statement or disclose any information or photograph to any third party (including without limitation all media related organisations) relating to the Programme(s) or the general affairs of the Producer or the Broadcaster in connection with filming and/or the recording of my contribution hereunder.
   

9) This agreement may be assigned to the Producers successors, Licencees and assigns.

10) This agreement is governed by English Law and subject to the jurisdiction of the English Courts.
I warrant that I am over 18 years old, and have the capacity and authority to sign this release and have read and understood the above.
SIGNED BY CONTRIBUTOR .......................................................... DATE: ...................

VERBAL RELEASE TO CAMERA

[Note to the Producer: the footage containing the verbal consent must be kept by the Producer for the duration of Sky’s rights in the Programme(s)]
In consideration of your arrangements to film and record the programme, I [state name] hereby agree to participate in [name of Programme(s)] and to the filming and recording of my contribution and hereby give all consents necessary for the reproduction, exhibition, transmission, broadcast and exploitation of my contribution without time limit throughout the world by all means and all media (whether now known or hereafter discovered or developed) without acknowledgement to me.
You shall be entitled to cut and edit my contribution as you deem fit and you shall not be obliged to include all or any of my contribution in the programme(s).


SIGN FOR FILMING ON PRIVATE PROPERTY OPEN TO PUBLIC

[To be placed prominently at entrances to and in the premises]


[Name of Production Company] are filming and recording [name of Programme(s)] on these premises for BSkyB Television. By entering and remaining on these premises while filming and recording is taking place you consent to being filmed and recorded and to appearing in the Programme(s) for exploitation worldwide without time limit by any manner and means whatsoever.
If you do not wish to appear in [name of Programme(s)], please notify [name of Producer’s representative] immediately on entry.

On headed notepaper of Production Company]