2017 Washington Sci-Fi and Fantasy Day May 20, 2017 10 a m. to 6 p m. General Guidelines for All food vendors

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2017 Washington Sci-Fi and Fantasy Day

May 20, 2017

10 a.m. to 6 p.m.

General Guidelines for All FOOD Vendors

1. Applicants must read and abide by the general guidelines established by the WBID.

2. Applicants may only sell food products included in their application.

3. All giveaways MUST be pre-approved by the WBID.

5. All food vendors are required to submit and obtain approval from the Warren County Health Department prior to the event.

6. All food vendors must submit a Fire Prevention Application-Permit and send a separate check for $42.00 made out to “Borough of Washington Fire Prevention” to the Bureau of Fire Prevention, 100 Belvidere Ave., Washington, NJ 07882. Please allow two weeks for processing.

7. Pending time restraints, vendors will be notified via email the week of the festival/show regarding their spot assignment. Spot assignment can also be verified day of show at check-in locations.

*Please make copies of all correspondence for your records.

*If you have any questions, you may e-mail admin@washingtonbid.org or call (908) 689-4800, Monday-Friday 10:00 am- 4:00 pm. You can also visit our website www.washingtonbid.org

When: Saturday, May 20, 2017

Event Time: 10 a.m.-6 p.m.

Location: East Washington Avenue, Washington (Warren County), NJ

Fee/10x10 Space: $75.00 per 10’x10’

*Most food trucks require a minimum of 2 spaces-please verify your space requirements.*

Set-Up: Saturday, May 20, 8 a.m.-9:45 a.m.

Take-Down: Saturday, May 20, After 6 p.m.

Food Vendors must agree to the following (please initial where indicated)

  • Food Vendors must submit and obtain approval from the Warren County Health Department to act as a temporary food establishment. _____ Initial

  • Requests for spaces are taken on a first come first serve basis, determined by postmark on application. However, final space assignment is at the BID’s discretion to accommodate overall event needs. _____ Initial

  • Food Vendors must submit photo that is representative of their booth displaying products they plan to sell along with this application and application fee. You will be allowed to sell only those items listed on this application. _____ Initial

  • Food Vendors must provide their own tables, chairs, cover, and provide a professional display. ____ Initial

  • No vehicles will be permitted into the vendor area during vending hours. _____ Initial

  • There will be no subleasing of spaces. _____ Initial

  • All promotions and giveaways must be approved by the WBID. _____ Initial

  • I hereby give my consent to the WBID to use photos of myself or my products. _____ Initial

  • Power, water, or any other utility is not provided by the WBID. _____ Initial

Food Vendor Name, Printed: ________________________________

Food Vendor Signature: __________________________________ Date: _______________

Business Name: ________________________________

NJ Tax ID # _____________________
Contact Name: __________________________
Address: ___________________________________________________________________
City: __________________________ State: _______________ Zip Code: _________
Telephone: ________________ Cell Phone: ________________ Fax: _______________
E-Mail: ________________________________________

What food/beverage items do you wish to sell? ________________________________________________________________________


Will you be bringing a tent? Yes____ No____

Do you have a truck or trailer? If so please indicate size specifications.


Are you a returning vendor in any WBID event? If so please give month and year attended.


If this application is accepted by the WBID, I agree to sell and/or display only products/services listed on this application form, staff my booth for the duration of the vending period, and abide by all guidelines established by the WBID Festival Committee, as well as all terms listed on my application with the WBID. I will abide by the Warren County Department of Health and return to the WBID the Health Department form included with this application.
Signature: __________________________________________ Date: ________________


This agreement is final between the Washington BID and the exhibitor upon signing.

Signed __________________________________________ Date _______________________

Make checks payable and mail to: Washington Business Improvement District

21 Belvidere Avenue

Washington, New Jersey 07882

PLEASE NOTE: There is a $60.00 return check fee.

Vendor Waiver of Liability & Indemnification of Washington Borough BID

As a vendor, band, disc jockey, entertainer, performer, stilt walker, horse drawn conveyance operator, ride company/operator, etc. I understand that this waiver of liability must be signed in order for me to participate in the Washington Business Imporovment District’s (WBID) event. In addition I understand, and acknowledge, that my services will be provided only at the booth/stage site assigned to me (for fixed location vendors) or within the confines of the event’s geographic footprint (for roving/moving/mobile vendors) and may consist of some of the following examples of vending services: Art & Crafts sales, Food Vending, Not for Profit Fundraising activities, etc. Vending services covered by this waiver are not limited to the examples listed in the previous sentence, but include any and all vendor services provided in and during the WBID event.

I understand that in order to participate in the WBID event in any way, I must assume all responsibility & risk associated with all conditions, hazards, and potential dangers in, on, above, or about a site or location, whether they are open & obvious or concealed.
I hereby RELEASE, DISCHARGE, & WAIVE, any claims, actions or suits of any character, name & description, that I may have and INDEMNIFY the Washington Business Improvement District, the event coordinator, and its planning committee, agents, directors, officers & employees and owners/lessees of a booth site, surrounding areas, and retail establishments as a result of any injuries, damages, or death received or substained by me or passers by in connection with the vendor services performed on, in or while I am participating in the Washington Business Improvement District’s event.
I hereby agree to INDEMNIFY, DEFEND AND HOLD HARMLESS, The Washington Business Improvement District, the event coordinator, its planning committee, directors, board members, officers, agents and employees and owners/lessees of a booth site, surrounding areas, and retail establishments, from and against any and all liabilities, losses, claims, costs, expenses (including reasonable attorneys fees), damages, obligations, judgements or deficiencies of every/any kind and description, contingent or otherwise, resulting from or arising out of any of my acts or failure to act in connection with my services provided during the Washington Business Improvement District’s event identified below.

_________________________________ 2017 Warren County Sci-Fi Fantasy Day

Vendor Signature Event Name


Date Signed WBID DOC 6.04.15.ED.WOLI.101
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