West membership meeting 12 September 2015

WEST membership meeting

12 September 2015

At University of Wyoming

Called to order at 9:00 am

Blue is motion red is action
Attendance: Sarah, Tim, Bethany, Zach, Dianne Carr EDTA rep, Nancy, Gene, Mary-Thermpolis, Annette, Chris-East, Mason, Kayln, Terrin, Emily, Sterling, Morgan, Chris-Torrington,
Secretary’s report

• 
  Motion to approve the Secretary’s report from Sept. 2014 by Zach 2^nd Bethany
  
• 
  Motion to approve the Secretary’s report as corrected from Dec. 2014 by Nancy 2^nd Mary Thermopolis Motion carries
  

Treasurer’s report

Checking Balance $3,321.76

Savings Balance $7,793.97

Motion to accept the treasurer’s report by Nancy 2^nd Mary for Thermopolis
Old Business

• 
  Creating a Theatre Bible/Text Book for students
  

• 
  Terrin is willing to organize all the materials and create powerpoints
  
• 
  Remind coaches at awards to announce that pictures need to be taken of their winning work
  

• 
  Open it up to all-state winners
  

• 
  Maybe don’t put up original script due to kids copying what was done
  

• 
  As coaches we should read those examples to insure its original ideas
  
• 
  Dramatic Magazines also has examples of original scripts
  

• 
  Spring Conference
  

• 
  Connect with USITT they teach and do all the work
  
• 
  Head of Tech at UW also willing to do this
  
• 
  Chris from East is willing to work on this along with Tim and Zach
  

• 
  Electronic Schedule
  

• 
  Guide book is $800 a year
  

• 
  EDTA got this down to $650
  
• 
  If we want this you purchase this through EDTA
  

• 
  But EDTA could get us a license
  
• 
  Want to have this at 2015 state
  
• 
  Guide Book can have a advisory label ie violence
  
• 
  Events, Workshops could be given stars
  

• 
  Have student vote
  

• 
  Dianne, you can sell sponsorships for this
  

• 
  Bethany will talk to Pioneer to see if they would help sponsor this program and contacting EDTA
  

• 
  Move that we purchase guide book to use for this year’s state drama by Zach 2^nd Mason motion carries
  

• 
  Advocacy
  

• 
  Setup a state advocacy board through EDTA
  

• 
  Zach is willing to do this
  

• 
  Setup an advocacy branch
  

• 
  First focus should be getting UW or more schools to offer accreditation in theatre teaching certificates
  
• 
  Sterling is willing to be part of a team to help getting programs created for theatre education
  
• 
  Another option is we need teachers who can be endorsed in theatre
  
• 
  What is the focus
  

• 
  Getting people who have the accreditation
  
• 
  Getting folks who have bachelors in theatre to teach
  

• 
  9 people at the meeting are endorsed to teach theatre
  
• 
  Sterling will head
  

• 
  Terrin
  
• 
  Zach
  
• 
  Chris-East
  
• 
  Emily
  
• 
  Morgan
  

• 
  PLC
  

• 
  Terrin did have a follow-up conversation
  

• 
  However Katie now has a new job and is unable to help
  

• 
  The one meeting that was had Terrin, Mason, Bethany, Audrey, Garr, and Sonja
  

• 
  Maybe the better way is to have a threaded conversation since we are all too busy
  

• 
  Count the Fall Conference as face to face time
  
• 
  Use the website forum page on the site as a way to communicate
  
• 
  What you need is common assessments to prove you’re a plc
  

• 
  Theatre Folk
  

• 
  They have a PLC webinar
  

• 
  Ask administrators to give some leave time to accomplish this
  

• 
  Who is willing to lead this
  
• 
  Suggest that we reach out to those not here if they are willing to work on this
  
• 
  Curricular Mapping
  

• 
  Do a second conference in April that is based on curricular mapping
  
• 
  Chris will head up with hosting this conference
  

New Business

• 
  Musical Theatre Individual Events
  

• 
  Exhibition all 5 mins
  

• 
  Solo Musical
  
• 
  Duet
  
• 
  Group up to 16
  
• 
  No costumes or props
  
• 
  Dress in blacks
  
• 
  Accompaniment needs to be brought
  

• 
  Zach wants feedback on what kids are interested in doing this
  

• 
  Number of events you could possibly bring
  

• 
  Troup needs to be a member but not the students
  
• 
  If you don’t want a troop they could go with another school as a representative for that school such as Natrona
  

• 
  Using Rubrics for Judging
  

• 
  Tim and Terrin will edit these by the end of the week
  

• 
  Terrin will do costume
  
• 
  Tim will do the others
  

• 
  Publicity Rules Update
  
• 
  Motion to accept the rule changes for publicity for 2016 by Zach, 2^nd Terrin
  

• 
  Discussion
  

• 
  Motion to amend by adding presentation of 8 minutes and Q and A of 4 minutes to 4^th year Motioned by Bethany 2^nd Mary
  
• 
  Vote on amendment-Amendment carries
  

• 
  Vote on new rules with the amendment added Motion carries
  

One Publicity entry per student

• Use of images should not violate copyright laws.

• Team Size: Single student entry only.

• Display: Students need one self-supporting display board (such as foam or mat) for all elements of their publicity displays, which may not exceed 24" x 30".

o 1st Year:

• 
  Advertising poster may not exceed 11" x 17".
  
• 
  Attach design concept form (see Registration packet) to the lower right-hand corner facing the viewer.
  
• 
  Ticket
  

o 2nd Year:

• 
  Advertising poster may not exceed 11" x 17".
  
• 
  Attach design concept form (see Registration packet) to the lower right-hand corner facing out to the viewer.
  
• 
  Ticket
  
• 
  Press Release (see example in the packet), which should also include a publicity photograph for the show.
  
• 
  Design one of the following visual advertisements: Postcard or Advertisement for the newspaper(larger than one column).
  
• 
  Create at least one social media presence or plan of execution (Facebook, twitter, Instagram, etc). Link should be included on all advertising materials
  

o 3rd Year:

• 
  Advertising poster may not exceed 11" x 17".
  
• 
  Attach design concept form (see Registration packet) to the lower right hand corner facing the viewer.
  
• 
  Ticket
  
• 
  Press Release (see example in the packet) Also include a publicity photograph for the show.
  
• 
  Program Design (a copy of the completed program).
  
• 
  Design one of the following visual advertisements: Postcard or Advertisement for the newspaper(larger than one column).
  
• 
  Program ad solicitation form (see example in packet)
  
• 
  Create at least one social media presence or plan of execution (Facebook, twitter, Instagram, etc). Link should be included on all advertising materials
  

o 4th Year:

• 
  Advertising poster may not exceed 11" x 17".
  
• 
  Attach design concept form (see Registration packet) to the lower right hand corner facing the viewer.
  
• 
  Ticket
  
• 
  Program Design (a copy of the completed program).
  
• 
  Design both of the following visual advertisements: Postcard and Advertisement for the newspaper(larger than one column).
  
• 
  Press Release (see example in the packet) which should also include a publicity photograph for the show.
  
• 
  Formulate a marketing schedule and budget (A fair timeline would be within two months of a production. See example in the packet.)
  
• 
  Create a website homepage for the production, show a significant online content such as a web page, a Youtube video or similar. Include means for judges’ access (e.g. QR code, URL, etc).
  
• 
  Create at least one social media presence or plan of execution (Facebook, twitter, Instagram, etc). Link should be included on all advertising materials
  
• 
  Program ad solicitation form (see example in packet)
  
• 
  8 minute presentation with 4 minute Q and A with the judge
  

• 
  State Drama 2017 at Casper College and adapting the Thespian Festival Model
  

• 
  Use adding musical this year
  
• 
  Adding model of monologues and duets next year
  
• 
  State Drama 2017 we add large shows
  
• 
  Have a committee
  

• 
  Zach will chair
  
• 
  Tim
  
• 
  Bethany
  
• 
  Annette
  
• 
  Chris-Torrington
  
• 
  Annette
  
• 
  Chris-East
  

• 
  If we want more judges and people for workshops we need to change the date
  
• 
  Zach wants to know that he has backing from those of us that attended the fall conference
  
• 
  What do is included in this model
  

• 
  Keep sweeps even in this model
  
• 
  At State drama 2015 we would have to vote on changing monologues and Duets
  

• 
  Change would be the its model of 3 minutes 2 contrasting pieces
  
• 
  Dramatic and Humorous would no longer be divided
  

• 
  Musical categories would be added to State Drama
  
• 
  Specify that All states are tied with overall Superior rating
  
• 
  Tech events keep the level of years, however 4^th and maybe 3^rd year would add the interview component
  

• 
  Obscenity Clause Update
  

• 
  All coaches had in fact gotten permission from their principals to perform the pieces
  
• 
  At registration schools will note if there is language, adult situations, abuse situation, physical violence
  
• 
  ITS also indicates this and will provide their model
  
• 
  Students are allowed to leave a round due to the rating
  

• 
  State Drama 2015 and 2016 at UW
  

• 
  Lee is looking into the possibilities of having workshops perhaps in 2016 State Drama
  
• 
  Lee would not be in charge of having to set up workshops other than the space
  
• 
  Have the workshops in the already provided rooms during the WEST membership meeting
  
• 
  Have a showcase where we use all 3 theatres and rotate for their stage
  

• 
  If we can’t do the workshops use this idea
  
• 
  Or even have the workshops and the winning shows
  

• 
  Terrin and Zach will help plan this
  

• 
  Student Directed One-Acts
  

• 
  Why can’t we do this
  
• 
  What if the kids did this during the movie
  
• 
  Motion to strike the portion of no student directed one-acts Motion by Terrin 2^nd Emily
  

• 
  Those in favor 7
  
• 
  Those opposed 6
  
• 
  Those Abstaining 2
  
• 
  Motion carries as of 2016
  

• 
  Discussion
  

• 
  Having Student Asst. Directed
  
• 
  Have a showcase with Student head directed
  

• 
  Possibly judged by coaches
  

Fall Conference in Green River 2016

Motion to adjourn by Zach 2^nd Bethany

Adjourned at 12:07 pm