The Journey of Implementing e-government: a singaporean Experience Dr Shan L pan



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  • Dr Shan L PAN
  • Coordinator
  • Knowledge Management Laboratory
  • Department of Information Systems
  • School of Computing
  • National University of Singapore
  • pansl@comp.nus.edu.sg
  • www.comp.nus.edu.sg/~pansl
  • Agenda
  • Singapore’s Journey to e-Government
    • e-Government Action Plan I and its achievements
  • Conceptualizing the e-Government Action Plan II
  • E-Government Research in the National University of Singapore (NUS)

Singapore’s Journey to

  • Singapore’s Journey to
  • e-Government:
  • e-Government Action Plan I and its achievements
  • E-Government in Singapore
  • mms://s-one.internet.gov.sg/egov/egapii.wmv
  • Foundation
  • Governance
  • Management
  • Infrastructure
  • Electronic Service Delivery
  • Intellectual Capabilities
  • Details at www.egov.gov.sg
  • Statutory board under the Ministry of Information, Communications and The Arts (MITA)
  • Formed on 1 Dec 1999
    • National Computer Board
    • Telecommunications Authority of Singapore
    • Convergence of IT and Telecommunication
  • About IDA
  • Regulator
    • Formulate clear and transparent policies to ensure a fair and balanced competitive environment
  • Industry Developer
    • Work closely with private sector to create a vibrant environment for IT in Singapore
  • Promoter
    • Encourage foreign InfoComm companies to locate and partner with in Singapore
  • Government CIO
    • Drive implementation of the Singapore e-Government
  • Roles IDA Plays
  • Ministry Of Finance
  • (e-Government Owner)
  • IDA (Govt Chief Info Office (GCIO))
  • Public Sector InfoComm Review Committee
  • Public Sector InfoComm Steering Committee
  • Reviews & endorses InfoComm project proposals
  • Reviews & endorses InfoComm tender specifications from all ministries & Govt funded statutory boards
  • Governance
  • Ministry Of Finance
  • (e-Government Owner)
  • Public Sector InfoComm Steering Committee
  • Public Sector InfoComm Review Committee
  • IDA (Govt Chief Info Office (GCIO))
  • Sets direction & formulates policies for implementation of InfoComm initiatives for the public sector
  • Co-ordinates & guides the effective, efficient deployment of InfoComm initiatives in the public sector
  • Monitors trends & new developments in InfoComm and evaluates their impact on public sector deployment
  • Governance
  • Governance
  • Ministry Of Finance
  • (e-Government Owner)
  • Public Sector InfoComm Steering Committee
  • Public Sector InfoComm Review Committee
  • E-Govt Policy Committee
  • IDA (Govt Chief Info Office (GCIO))
  • Sets policies & strategic directions to achieve the vision and desired outcomes of e-GAP II
  • monitors the progress of the public service towards full electronic service delivery
  • ICT Policies & Standards
  • - Aims to enhance overall effectiveness of ICT in public sector, and establish minimum standards leading to a networked government
  • - Enhance the shared vision and coordination across the public sector to new ICT developments, so as to make quantum leaps in ICT deployment
  • Management
  • Develop
  • Consult
  • (CIOs,
  • public officers)
  • Revise
  • Release
  • Review
  • (every 9 months)
  • E-Government Action Plan I (FY2000 – FY 2002)
  • InfoComm
  • Education
  • Knowledge
  • Management
  • Robust
  • InfoComm Infra
  • Operational
  • Efficiency
  • Improvement
  • Technology
  • Experimentation
  • Electronic
  • Service Delivery
  • Government & Employees
  • Government & Citizens
  • Government & Businesses
  • 6 programs
  • Governance & Management
  • 5 Thrusts
  • Reinventing Government
  • Delivering integrated electronic services
  • Being proactive and responsive
  • Using ICT to build new capabilities & capacities
  • Innovating with ICT
  • More than 1,600 e-services are available online 24x7
  • One URL for all government e-services thru eCitizen
  • Extensive network of 42 eCitizen Help service locations island-wide
  • Single identification SingPass & one password to deal with Govt e-Services
  • 75% transacted with Govt electronically at least once
  • Savings in time & money thru one-stop shops
  • Business
  • Needs
  • Previously or
  • Manually
  • Now thru’
  • E-services
  • Incorporating a new company
  • S$1,2000 to S$35,000 (depending on coy size)
  • Time required: 2 days
  • S$300 (Flat fee)
  • Time required: 2 hours
  • Submitting building plans
  • Manual dispatching of documents to 12 agencies
  • Savings of S$450 by submitting online
  • Obtaining an entertainment license
  • Time required: 8 weeks
  • Time required: 2 weeks
  • 75% of all those who transacted with the
  • Government in the past year did so at least
  • once electronically out of with 4 in 5 expressed
  • satisfaction with the quality of service
  • What does this mean to the public?
  • Awards and Recognitions
  • Ranked top 3 leading e-Governments by both Accenture & the World Economic Forum
  • Other International e-Government awards won:
  • Stockholm Challenge Award (Oct 2002)
  • E-Gov Explorer Award (June 2002)
  • Intelligent 20 Award (Jan 2002)
  • CIO 100 Award (Jan 2002) for Public Service Infrastructure (PSi)
  • CAPAM International Innovation Award for eCitizen (Oct 2000)
  • Conceptualizing the e-Government: Action Plan II
  • Building on E-Government Action Plan I
    • Overall strategy is still useful
    • The first plan lays the foundation to achieve the vision
  • Need to stay relevant
    • Environment changes
    • Maturing of e-Governments around the world
  • Conceptualizing the e-Government Action Plan II:
  • Strategy & Process and Vision & Desired Outcomes
  • Leadership and Commitment
    • Steering committee with public sector agency leaders
    • Access to public sector agency Directors with operational and expert input
  • Need for multi-source input
    • Feedback from internal stakeholders
    • Feedback from public and businesses
    • Best practices
  • Multi-agency collaborative effort
    • Formation of extended project teams
  • To Begin…
  • Overview of Master Planning Exercise
  • To develop e-Government Action Plan II (FY2003-FY2005)
  • PHASE 1
  • Planning
  • Envisioning
  • Consolidation
  • PHASE 3
  • PHASE 2
  • Form project org structure
  • Seek stakeholder feedback/ ideas
  • Propose & refine themes
  • Source & appoint external consultants
  • Brainstorm for ideas
  • Work with external consultants for int’l perspective
  • Propose new program & projects
  • Synthesize e-Govt Action Plan II
  • Seek endorsement from key committees
  • Approval for funding
  • E-Govt
  • Action Plan II
  • External Stakeholder Feedback
  • Focus Group Discussions & Public Surveys
  • Internal Stakeholder Feedback
  • Interviews with Permanent Sec. Visioning & Theme Workshops
  • Cross-agency
  • Project Committees
  • Service-wide data collection on projected ICT needs
  • Environmental Scans
  • External Consultancies
  • Input for Conceptualization of E-Government II
  • Three key desired outcomes by 2006
  • Vision 2006
  • Delighted Customers
  • E-services Advantage
  • Convenient & easy to use
  • Transcends organizational Boundaries
  • Respects privacy
  • Connected Citizens
  • Supporting Active Citizenry
  • Citizens as stakeholders
  • Community building
  • Greater Trust & Confidence
  • Networked Government Underlying Foundation
  • “Many Agencies, One Govt”
  • Agile, Effective & Efficient
  • Secure & Responsive
  • Key Outcome 1: DELIGHTED CUSTOMERS
  • More e-services using mobile technologies (e.g. WAP, SMS)
  • More access points thru’ value-added intermediaries (e.g. supermarkets, libraries, neighborhood outlets)
  • More customized for different user segments (e.g. youths, parents, working adults)
  • More personalization
  • Easier to use & search
  • Greater One-stop convenience, not just first-stop welcome
  • Increasing awareness of
  • & convenient access to
  • E-Services
  • Improving the e-service
  • Experience
  • Key Outcome 2: CONNECTED CITIZENS
  • Additional channel for public feedback on policy-making & review (e.g. one-stop consultation portal, e-polling)
  • Centralized portal for community services & resources
  • Tools for supporting virtual communities & networks
  • Engaging Citizens Thru’
  • Active Consultation
  • & Virtual Communities
  • E-community to support overseas Singaporeans & civic society
  • Citizen as Stakeholder
  • Key Outcome 3: NETWORKED GOVERNMENT
  • Tools & resources to facilitate knowledge management at both inter-& intra-agency levels to improve responsiveness & customer service
  • More shared systems, service wide ICT standards & architecture to ensure seamless integration
  • Resilient government InfoComm infrastructure & ICT security preparedness for contingency
  • Enhancing ICT Security
  • Enhancing ICT
  • Management
  • From
  • To
  • E-Government Targets for 2006
  • Implement 12 more cross-agency integrated e-services
  • Have 90% of Government’s customers use e-services at least once a year
  • Have 90% of these users satisfied with overall quality of e-services
  • Explain public policies & their rationale online
  • We will also be monitoring:
  • Rankings in international benchmark studies
  • Benefits of use by customers
  • Repeat usage by customers
  • Implementing the E-Government Action Plan II
  • Ministry of Finance
    • Overall owner of the e-Government Action Plan II initiative & responsible for all central InfoComm Technology (ICT) infrastructure, services and policies within the Public Service.
  • Strategic Priority Owners
    • Owners identified for each of the Strategic Priorities to drive the respective programs and work with the individual Ministries & agencies
  • Overview of
  • e-Government Research in NUS
  • And
  • Research Collaboration Opportunities
  • Current Projects
      • Organization as a Convener in e-Collaboration: An Empirical Study of Dominant Modes of Convener Behavior (Feedback Unit)
      • IT-induced Organizational Transformation (National Library Board)
      • E-Services Methodology Training Workshop in IDA (an Action Research)
  • Completed Projects
  • GeBiz
  • Agency: SCO (DSTA)
    • Focus: G2B: Tele-Cooperation Perspective of e-Gov
    • Key Finding:
    • Tele-cooperation Among Public Agencies is the Fundamental Challenge of any e-government Initiatives
  • Devadoss, P., Pan, S L, and Huang, J.C.M (2003). Structurational Analysis of e-Government Initiatives: A Case Study of SCO". Decision Support Systems. 34: 3 253-269.
  • E-Filling - IRAS
  • E-Filing
    • Agency: IRAS
    • Focus: G2C – Closing the Gap between Government Services and the citizens
    • Key Finding:
    • Managing Citizens’ Growing Expectations of on-line Government Services is a key success factor of e-government initiatives
      • Tan, C. W., and Pan, S L (2003). “Managing E-Transformation in the Public Sector: An E-government Study of Inland Revenue Authority of Singapore (IRAS)”. European Journal of Information Systems. Forthcoming in 12(4).
  • InfoComm Development Authority (IDA)
    • Agency: InfoComm Development Authority
    • Focus: Cooperation among Multi-agencies’ Government Services On-line
    • Key Finding:
    • 4 Types of Knowledge Conflicts found in the inter-agency collaboration
  • Tan, C. W., Pan, S L, Eric Lim and Chan, C. M. L (2004) “Managing Knowledge Conflicts in an Inter-organizational Project: A Case Study of IDA Singapore”. Journal of the American Society for Information Systems and Technology (JASIST) Forthcoming in 2004.
  • Tan, C.W., Lim, E.T.K. Pan, S.L., and Chan, M. L. (2004)
  • Conflicts in Knowledge Management: Visiting the Hidden Partner, ECIS 2004
  • Research Collaboration with NUS
  • Knowledge Management Laboratory in NUS http://kmlab.comp.nus.edu.sg
  • Comparison work between Singapore and European Practices
  • Inter-organizational Agency Collaboration from a RBV perspective
  • Inter-organizational Agency Collaboration and Knowledge Management Issues
  • CONCLUSION: Why E-Government For Singapore?
    • Long Term Economic Benefits for Singapore in attracting Foreign Investors
    • Social Impact – The increasing technological advancement of the Internet and ICT
    • Efficiency in Government operations; cut bureaucracy and transparency
  • From Intra-agency focus to Inter-agency focus
  • A Stakeholder Perspective of Implementing and Managing Integrated Government Services
      • Design, implementation and management of integrated e-government projects
      • OASIS and eCitizen
  • One-stop e-Government Portal as the Window to a true e-Lifestyle for Singaporeans: Towards Personalization of e-Government Services
      • SingPass and My.eCitizen
  • Sharing and Exporting E-government Experiences Internationally
  • Publications on E-Government
  • Devadoss, P., Pan, S-L and Singh, S. (2004) “Managing Knowledge Integration in a National Healthcare Crisis: Lessons Learned from Combating SARS in Singapore”. IEEE Transactions on IT in Biomedicine (IEEE T-ITB). Forthcoming in 2004
  • Tan, C. W., Pan, S L, Eric Lim and Chan, C. M. L (2004) “Managing Knowledge Conflicts in an Inter-organizational Project: A Case Study of IDA Singapore”. Journal of the American Society for Information Science and Technology. Forthcoming in 2004.
  • Tan, C. W., and Pan, S L (2003). “Managing E-Transformation in the Public Sector: An E-government Study of Inland Revenue Authority of Singapore (IRAS)”. European Journal of Information Systems. 12(4): 269-281.
  • Devadoss, P., Pan, S L, and Huang, J.C.M (2003). "Structurational Analysis of e-Government Initiatives: A Case Study of SCO". Decision Support Systems. 34: 3 253-269.
  • Thank You
  • &
  • http://kmlab.comp.nus.edu.sg
  • We wish to acknowledge the support from IDA of Singapore
  • for providing some of the presentation materials

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