Statement re: sunshine law

SOUTH BOUND BROOK BOARD OF EDUCATION

Regular Meeting

August 20, 2015
CALL TO ORDER

The Regular meeting was called to order by board president Allison Lih-Thiessen at 7:35 PM with the Pledge of Allegiance, followed by this opening statement:

STATEMENT RE: SUNSHINE LAW

This meeting has been advertised in two newspapers, the Courier-News and the Star Ledger, at least 48 hours prior to the meeting and has been posted in conspicuous locations including the borough hall and school buildings. This complies with state law governing meetings of school boards and other organizations.

PRESENT: Mr. Ambrose (left at 9:13 PM), Mrs. Lih-Thiessen, Mrs. Esposito and Mrs. Shallop.
Also present: Dr. Lorise Goeke, Superintendent/Principal and Mr. Michael Steinmetz, Business Administrator/Board Secretary.
APPROVAL OF AGENDA

Motion to approve agenda as distributed to board members.

MOTION: Mrs. Esposito SECOND: Mr. Ambrose VOTE: 4-0
6. APPROVAL OF MINUTES – June 16, 2015

a. Motion to approve minutes of June 16, 2015 Regular Meeting.

MOTION: Mr. Ambrose SECOND: Mrs. Esposito VOTE: 4-0
b. Motion to approve closed session minutes of June 16, 2015 Regular Meeting.
RECOGNITION OF PUBLIC
SUPERINTENDENT’S REPORT

Dr. Goeke discussed the following with the board

- myOn reading program, students’ use over the summer.

- There may need to be a 3^rd Kindergarten class, David Zatta will be the teacher. A waiver

is required for the use of a Kindergarten classroom without an exclusive restroom.

- Working on getting funding for a shed, garden and picnic tables for courtyard through a

grant.

- Uniforms for students, we are going to survey parents.

- Plans to showcase the school as a “Leader In Me School”.
CORRESPONDENCE A-E

a. Letter of resignation from Shirin Razani.

b. Letter of resignation from Zobeida Vides.

c. Thank you letter from Eugenia Kalacheva.

d. Letter from Becky Sipos, president of Character.org.

e. Letter from Laura Bochner indicating her intention to retire on March 1, 2016.

CONSENT ITEMS A - J

a. APPROVAL OF FINAL BILLS LISTING – JUNE 2015

Motion to approve final bills listing for June 2015 in the amount of $ 817,497.58; includes

June 15, 2015 & June 22, 2015 payroll.

b. APPROVAL OF BILLS LISTING – JULY 2015

Motion to approve bills listing for July 2015 in the amount of

$ 878,719.95; includes July 15, 2015 and July 30, 2015 payroll.
c. APPROVAL OF BILLS LISTING – AUGUST 2015

Motion to approve bills listing for August 2015 in the amount of

$ 543,540.54; includes August 15, 2015 payroll.

d. TRANSFERS WITHIN THE 2014-2015 SCHOOL BUDGET

Motion to approve the following transfers, made to avoid over expenditure of

accounts:

From	To	Amount
11-000-240-103 SCH ADMIN SAL	11-000-240-105 SAL SEC/CLERIC	$0.12
11-000-240-103 SCH ADMIN SAL	11-000-240-800 SCH ADM OTHER	$106.45
11-000-262-100 OPER PLNT SAL	11-000-261-610 SCH PLNT SUPP	$526.46
11-000-262-441 RENTALS	11-000-261-610 OPER PLNT SUPP	$1,489.29
11-000-262-490 OTHER PURCH SER	11-000-261-610 OPER PLNT SUPP	$35.63
11-000-262-520 INSURANCE	11-000-261-610 OPER PLNT SUPP	$936.32
11-000-262-620 HEAT & ELECTRIC	11-000-261-610 OPER PLNT SUPP	$1,089.19
11-000-262-800 Other Op/Maint.	11-000-261-610 OPER PLNT SUPP	$29.44
11-000-262-800 OTHER PURCH SER	11-000-262-300 PURCHASED PROF SERV	$2.37
11-000-262-490 OTHER PURCH SER	11-000-262-420 MAINTENANCE SVC	$266.00
11-000-270-514 SPEC ED VNDRS	11-000-261-420 CLEAN/REP/MAINT	$7,764.34

e. BOARD SECRETARY’S REPORT

Motion to approve Board Secretary’s Reports dated June 30, 2015 indicating a cash

balance of $ 3,247,276.08.

f. TREASURER’S (CONSULTANT) REPORT

Motion to approve Treasurer’s Report dated June 30, 2015 indicating a cash balance

of $ 3,247,276.08.
g. BOARD SECRETARY’S REPORT

Motion to approve Board Secretary’s Reports dated July 31, 2015 indicating a cash

balance of $ 3,010,947.89.
h. TREASURER’S (CONSULTANT) REPORT

Motion to approve Treasurer’s Report dated July 31, 2015 indicating a cash balance

of $ 3,010,947.89.
i. APPROVAL OF CAFETERIA BILLS

Motion to approve bills for payment from the cafeteria account:

PAYMENT TO	DESCRIPTION	AMOUNT
Pomptonian	Reconciliation – 846 061215	$8,587.72
Confires	Kitchen Sprinkler Inspection	$152.82
Pomptonian	Reconciliation – 846 063015	$5,427.61
Cash	Startup cash for September 2015	$50.00

j. TRANSFERS WITHIN THE 2015-2016 SCHOOL BUDGET

Motion to approve the following transfers, made to avoid over expenditure of

accounts:

From	To	Amount
12-000-400-931 Transfer to Capital Project	12-000-400-731 Instructional Equipment	$2,851.02
12-000-400-931 Transfer to Capital Project	30-000-400-331 Legal Services/Roof	$16,000.00
12-000-400-931 Transfer to Capital Project	30-000-400-390 Purchased Prof/TechServ-Roof	$80,217.08
12-000-400-931 Transfer to Capital Project	30-000-400-450 Construction- Roof	$163,000.00
12-000-400-931 Transfer to Capital Project	30-000-400-710 Land Improvements-Roof	$42,960.00

Motion to approve the above consent items a-j.

MOTION: Mr. Ambrose SECOND: Mrs. Esposito ROLL CALL VOTE: 4-0

ACTION ITEMS A – AO

a. MOTION FOR APPROVAL TO ATTEND WORKSHOPS AND PROFESSIONAL

DEVELOPMENT

Motion to approve the attendance of the following to attend workshops and to receive

reimbursement for incurred expenses:

NAME	DATE	COST	DESCRIPTION
E. Quinlan	10/15/15	$175.00	AAP/NJ School Health Conference
H. Graff	7/28/15	$0.00	Direct Certification Process
L. DiBenedetto	9/1/15	$0.00	Certification & Benefit Issuance WS for Determining Officials
H. Murray	9/18/15	$79.00	Reasoning with Unreasonable People: Focus on Disorders of Emotional Regulation

APPROPRIATION LINES 11-000-223-320 & 11-000-223-580
b. APPROVAL OF NJASBO TRAINING SUBSCRIPTION 2015-16

Motion, per recommendation of the superintendent, to approve a subscription in the

amount of $525.00 not to exceed fifteen workshops as follows:

NAME	DATE	DESCRIPTION
M. Steinmetz	9/10/15	Affordable Care Act – Reporting
M. Steinmetz	10/15/15	Ethics
M. Steinmetz	11/16/15	School Ethics Advisory Decisions
M. Steinmetz	12/8/15	Reading the Board Secretary/Treasurer Report
M. Steinmetz	1/12/16	Negotiations Trends/Strategies
M. Steinmetz	2/11/16	Purchasing
M. Steinmetz	3/17/16	Audits/Fraud
H. Graff	9/10/15	Affordable Care Act – Reporting
H. Graff	5/12/16	Administrative Assistants Program
L. Goeke	1/12/16	Negotiations Trends/Strategies
S. Velazquez	2/11/16	Purchasing
S. Velazquez	5/12/16	Administrative Assistants Program

APPROPRIATION LINE 11-000-223-320&11-000-223-580
c. RENEWAL OF MEMBERSHIP FOR GOVERNMENT FINANCE OFFICERS

ASSOCIATION

Motion to approve renewal of 2015-16 Government Finance Officers Association

membership for Michael Steinmetz, not to exceed $160.00.

APPROPRIATION LINE 11-000-223-320

d. APPROVAL OF CONTRACT WITH GLOBAL COMPLIANCE NETWORK

Motion to approve contract for GCN Training for unlimited tutorials for staff in the

total amount of $1,400.00.

APPROPRIATION LINE 11-000-223-320
e. TUITION FOR OUT-OF-DISTRICT PLACEMENTS FOR 2015-2016

A motion is necessary for inclusion in the minutes to accept the following costs for out-of-

district placements for the 2015-16 school year (July1, 2015 through June 30, 2016):
DESTINATION COST

Piscataway Regional Day School (ESY 2015) $ 4,234.00

The Center School (ESY 2015) $ 6,158.60

Hillsborough High School (180 days) $23,226.00

APPROPRIATION LINE 11-000-100-566 &11-000-100-562
f. TUITION FOR RECEIVING OUT-OF-DISTRICT SPECIAL EDUCATION PLACEMENTS FOR

for 2015-2016

A motion is necessary for inclusion in the minutes to accept the following contracts for

receiving out-of-district special education placements for the 2015-16 school year.

SENDING DISTRICT AMOUNT

Bound Brook (180 days 2015-16) $ 24,523.79

g. SERVICES FOR STUDENTS WITH VISUAL IMPAIRMENT

Motion that the board of education provide Level I services for (1) student through the

Department of Human Services NJ Commission for the Blind and Visually Impaired. This

agreement is in effect from September 1, 2015 through June 30, 2016. These services are

provided by a certified teacher of blind or partially sighted. The cost is not to exceed

$1,900.00 and will be deducted from the district’s state aid payments.

APPROPRIATION LINE 1-000-216-320
h. APPROVAL OF RESIGNATION S. SHIRIN RAZANI

Motion to accept, with regret, the resignation of S. Shirin Razani, Board Member, effective

June 21, 2015.
i. APPROVAL OF RESIGNATION ZOBEIDA VEDES

Motion to accept, with regret, the resignation of Zobeida Vedes, Cafeteria Aide, effective July

9, 2015.
j. EMPLOYMENT OF SPENCER GREENBURG

Motion, as recommended by the Superintendent, to employ Spencer Greenburg as Part-time

Music Teacher (5.2) for the 2015-2016 school year (September 1, 2015 through June 30,

2016) on Step 1 BA on the salary guide at $ 26,829.00.

APPROPRIATION LINE 11-120-100-101
k. EMPLOYMENT OF RACHEL COLLINS

Motion, as recommended by the Superintendent, to employ Rachel Collins as Classroom

Paraprofessional for the 2015-2016 school year (September 1, 2015 through June 30, 2016)

on Step 4 for Para Professionals on the salary guide at $ 14,321.00.

APPROPRIATION LINE 11-212-100-106
l. APPROVAL OF SUBSTITUTE TEACHERS FOR THE 2015-2016 SCHOOL YEAR

Motion to approve the following substitute teachers for the 2015-2016 school year

(September 1, 2015 through June 30, 2016):

Valerie Awender	Robert Bochner	Monica Couto
Brielle Feraulto	Cynthia Gabory (new)	Maria Gonzales
Richard Jannuzzi	Samantha Jasiak	Odile Jean Pierre
Michelle LaFleur	Lima, Diana	Meghan O’Reilly
Melanie O’Steen	Linda Powell	Ellen Rubin
Kim Sperr	Patricia Tagariello	Pamela Yessian
Albert Bartocci

Rates to be paid per Diem as needed teacher substitute $95.00 a day and

classroom aide at $69.00 a day.

APPROPRIATION LINE 11-130-100-101-001
m. APPROVAL OF EXTRACURRICULAR APPOINTMENTS FOR 2015-16

Motion to approve the following extracurricular appointments for the 2015-16 school year:

POSITION	STAFF MEMBER	STIPEND
Morning Duty Pre K-K	J. Jejou	$826.00
Morning Duty 1-2	J. Correa	$826.00
Morning Duty 3-4	R. Cullinane	$826.00
Morning Duty 4-5	G. Marolda	$826.00
Morning Duty 7-8	R. Blake	$826.00

APPROPRIATION LINE 11-401-100-101 &11-402-100-101
n. APPROVAL OF NCLB SALARY FOR 2015-2016

Motion to approve salary using Title I and Title III funds

Deborah D’Alessandro Title I $12,917.00

Anna Trudeau-Smith Title I $74,180.00

Eugenia Kalacheva Title III $1,250.00

Albert Gonzalez Title III $1,250.00

APPROPRIATION LINE 20-231-100-100 & 20-243-100-100
o. IMPLEMENTATION OF REVISED NCLB FY2016

RESOLVED to implement the revised NCLB FY2016 proposed program plan and

budget using the following:

Title I Part A, Basic $114,493.00

Title II Part A $9,871.00

Title III $13,712.00

TOTAL $138,076.00
Title III is a consortium with South Bound Brook as the lead School District/Agency.

The funding breakdown for the Title III for FY16 is as follows:

A. Branchburg $4,947.00

B. Central Jersey CP $759.00

C. Green Brook $3,064.00

D. South Bound Brook $4,000.00

E. Watchung Borough $942.00

TOTAL $13,712.00

p. DISPOSAL OF SCHOOL PROPERTY

Motion to approve disposal of the following broken or obsolete items

Student Combo Desks (32)
q. APPROVAL OF RESOLUTION NOT TO REQUIRE THE CENTER SCHOOL TO APPLY

FOR FUNDING FROM THE CHILD NUTRITION PROGRAM FOR THE 2015-16 SCHOOL

YEAR

Be it Resolved that, in accordance with N.J.A.C. 6A:23A-18.5, the Board of Education of

South Bound Brook does not require The Center School to apply for and receive funding from

the Child Nutrition Program for the 2015-16 school year.

r. AUTHORIZATION TO OFFER EMPLOYMENT

Motion to authorize Superintendent of Schools Dr. Lorise Goeke to tender offers of

employment prior to the board meeting in September, 2015 to fill staffing vacancies in a

timely manner.

s. MOTION TO APPROVE CONTRACT WITH EDUCATION INC.

Motion to approve contract with Education Inc. for hospital educational services at $47.00

per hour for a student who was hospitalized, not to exceed $500.00.

APPROPRIATION LINE 11-190-100-800
t. RENEWAL OF MEMBERSHIP FOR NJ ASSOCIATION OF LEARNING CONSULTANTS

Motion to approve renewal of 2015-16 NJ Association of Learning Consultants for Dr.

Elizabeth Calamito, not to exceed $75.00.
APPROPRIATION LINE 11-000-223-320
u. GRANTING OF TENURE CONTRACT TO THE FOLLOWING PROFESSIONAL STAFF

Motion presented as recommended by the superintendent that the following professional staff

be granted a contract for the 2015-2016 school year. The granting of this contract will afford

the individual tenure in the South Bound Brook School District.

Michael Steinmetz as Business Administrator/Board Secretary for the 2015-2016

school year (July1, 2015 through June 30, 2016). Mr. Steinmetz will be paid $ 97,631.00.

APPROPRIATION LINE 11-000-251-100-101
v. APPROVAL OF RESOLUTION INCREASING THE BID THRESHHOLD

Resolution increasing the Bid Threshold – Qualified Purchasing Agent.

WHEREAS, Michael Steinmetz, School Business Administrator/Board Secretary

possesses a qualified purchasing agent (QPA) certificate;

WHEREAS, the Governor, in consultation with the State Treasurer and pursuant to N.J.S.A.

18A:18A-3 (b), on July 1, 2015 has increased the bid threshold amount for school districts

with purchasing agents who possess qualified purchasing agent certificates, from $36,000 to

$40,000;
NOW, THEREFORE BE IT RESOLVED that the South Bound Brook Board of Education,

pursuant to N.J.S.A. 18A:18A-3 (a) and N.J.A.C.5:34—5.4, establishes and sets the bid

threshold amount of $40,000 for the board of education, and further authorizes Michael

Steinmetz to award contracts, in full accordance with N.J.S.A. 18A:18A-3 (a), for those

Purchases that do not exceed in the aggregate of the newly established bid threshold

amount.
w. CANCELATION OF AGREEMENT WITH SMOOTHWALL, INC.

Motion to cancel the three year agreement with Smoothwall, Inc. for web

content filtering appliance, which was previously approved at the February 19, 2015 board

meeting.

x. CANCELATION OF AGREEMENT WITH CC PRODUCTIONS, INC. FOR THE

2015-2016 SCHOOL YEAR

Cancelation of agreement with CC Productions, Inc. for SDMS Software, PayForIt.net for the

2015-2016 school year.

y. APPROVAL OF AGREEMENT WITH DATA BUSINESS SYSTEMS FOR THE 2015-16

SCHOOL YEAR

Approval of agreement with Data Business Systems for SDMS Software, PayForIt.net for the

2015-2016 school year, not to exceed $1,090.00, using cafeteria funds.

z. RENEWAL OF MEMBERSHIP FOR NATIONAL COUNCIL OF TEACHERS OF ENGLISH

Motion to approve renewal of 2015-16 National Council of Teachers of English (NCTE)

membership for Lorise Goeke, not to exceed $50.00.
APPROPRIATION LINE 11-000-223-890
aa. APPROVAL OF MEMBERSHIP FOR INTERNATIONAL LITERACY ASSOCIATION

Motion to approve 2015-16 International Literacy Association membership for Lorise Goeke,

not to exceed $39.00.

APPROPRIATION LINE 11-000-223-320
ab. BID AWARD-ROD GUTTER REPAIR PROJECT

Whereas, on October 8, 2014, ESC of Morris County conducted a public bid

opening for the award of Maintenance and repair work in various trades on a

time and materials basis at Educational Data Services, Inc.:

and;

WHEREAS, in accordance with the provisions of the Public Schools

Contract Law, N.J.S.A. 18A:18A-1 et seq.;

NOW, THEREFORE BE IT RESOLVED, that the South Bound Brook Board of Education

award the contract for the ROD Gutter Repair Project to MK Lions, LLC in the total contract

lump sum of $24,550.00 to complete the ROD Gutter Repair Project.

APPROPRIATION LINE 12-000-400-931
ac. APPROVAL OF AGREEMENT WITH BERGEN COUNTY SPECIAL SERVICES 2015-16

Motion to approve agreement with Bergen County Special Services for Augmentive

Communication Assessment services for 2015-16 school year; cost not to exceed $2,000.00.
APPROPRIATION LINE 11-000-219-320
ad. EMPLOYMENT OF ROMUALDA GARCIA AS LUNCHROOM/PLAYGROUND AIDE

Motion, as recommended by the superintendent, to employ Romualda Garcia as a

lunchroom/playground aide at a rate of $10.00 per hour for the 2015-2016 school year.
APPROPRIATION LINE 11-000-262-100-000
ae. JOINT TRANSPORTATION AGREEMENT WITH BOUND BROOK

Motion to approve a Joint Transportation Agreement for the 2015-2016 school year with the

Bound Brook Board of Education for ESY2015 to transport an out of district student

placement, not to exceed $1,500.00.

APPROPRIATION LINE 11-000-270-514
af. APPROVAL OF TECHNOLOGY CURRICULUM

RESOLVED, that the South Bound Brook Board of Education, in the County of Somerset,

New Jersey, in accordance with NJSA 18A:33-1 and Policy 2220 approves the attached

technology curriculum for Robert Morris School for the 2015-16 school year:

ag. APPROVAL OF STIPEND FOR LIGHTHOUSE TEAM STRATEGIC PLANNING

SESSION

Motion, per the recommendation of the superintendent, to approve the following staff

members for a stipend of $172.50 each or 6 hours, per the negotiated contract, to attend

the Lighthouse Team Strategic Planning Session at the Robert Morris School and to conduct

new staff training for a total cost not to exceed $2,190.00.

Sherri Bartocci

Ryan Cullinane

Debrah D’Alessandro

Salavatore DeGennaro

Kelly Hnasko

Nancy Kordell

Kristy Kubala

Shannon Lober

Anthony Lorenzi

Elaine Quinlan

Marybeth Steeber

Anna Trudeau-Smith

APPROPRIATION LINE 11-130-100-101-101
ah. MOTION TO APPROVE AGREEMENT WITH LINKIT!

Motion to approve agreement with Linkit! for an onsite software license agreement for

school year 2015-16, not to exceed $12,085.00.
APPROPRIATION LINE 11-000-223-320
ai. FIRST READING OF POLICIES AND REGULATIONS (NEW AND REVISED)

Motion to adopt, for first reading, the following Policies and Regulations:

P3322 Staff Member’s Use of Personal Cellular Telephones/Other

Communication Devices (Revised)

P4322 Staff Member’s Use of Personal Cellular Telephones/Other Communication Devices (Revised)

P&R5330 Administration of Medication (M) (Revised)

P5339 Screening for Dyslexia (M) (Revised)

P5615 Suspected Gang Activity (Revised)

P5756 Transgender Students (Revised)

P8540 School Nutrition Programs (Revised)

R8540 Free and Reduced Rate Meals (Abolished)

P8550 Outstanding Food Service Charges (New)

P8820 Opening Exercises/Ceremonies (Revised)
aj. APPROVAL OF AGREEMENT WITH FRANKLINCOVEY CLIENT SALES, INC.

Motion to approve agreement with FranklinCovey Client Sales, Inc. for The Leader in

Me ‘Advanced Coaching’ for 1 year and 1 day live coaching day not to exceed

$4,500.00.

APPROPRIATION LINE 11-000-223-320
ak. APPROVAL OF SERVICE AGREEMENT WITH EIRC

Motion to approve service agreement with EIRC for accidental damage on Chromebooks for the 2015-16 school year, not to exceed $9,690.00.

al. APPROVAL OF CST SECRETARY SUMMER HOURS FOR ADA BARBER

Motion, as recommended by the superintendent, to approve additional CST secretary hours

for the remainder of the summer, not to exceed $990.00.

APPROPRIATION LINE 13-422-100-101
am. APPROVAL OF NJ-L2L REGISTRATION FOR ELIZABETH CALAMITO

Motion, as recommended by the superintendent, to approve NJ-L2L registration for Elizabeth

Calamito, a comprehensive mentoring and induction program for new administrators, not to

exceed $800.00.

APPROPRIATION LINE 11-000-223-320
an. APPROVAL OF AGREEMENT WITH DOUGLAS DEVELOPMENT DISABILITIES CENTER

Motion to approve agreement with Douglas Developmental Disabilities Center for a six hour

professional development session for the following paraprofessionals and staff member, not to

exceed $1,550.00.

Rachel Collins

Janelle Jegou

Tammy Ronkowitz

Kaitlyn Piazzolla

Christine Parente

Sal DeGennaro

Kristina Tomaino

APPROPRIATION LINE 11-000-223-320
ao. ACCEPTANCE OF RETIREMENT OF LAURA BOCHNER

Motion to accept, with regret, the resignation of Laura Bochner, Teacher

due to retirement, on March 1, 2016.
Approval of above action items a-ao.

ROLL CALL

MOTION: Mr. Ambrose SECOND: Mrs. Esposito VOTE: 4-0
ADJOURNMENT TO EXECUTIVE SESSION (TIME: 9:13 PM)

RESOLVED by the South Bound Brook Board of Education as per Chapter 231,

P.L. 1975:

a. That it is hereby determined that it is necessary to meet in Executive Session on

August 20, 2015 to discuss:

-Negotiations

b. The matters discussed will not be made public.

c. Length of meeting thought to be approximately 15 minutes.

d. Action may be taken upon return to Open Session.
MOTION: Mr. Ambrose SECOND: Mrs. Esposito VOTE: 4-0
RETURN TO OPEN SESSION (TIME: 9:35 PM)

Motion to return to Open Session.

MOTION: Mrs. Esposito SECOND: Mrs. Shallop VOTE: 3-0
COMMITTEE REPORTS

Mrs. Shallop reported that BBHS is experiencing World Language scheduling issues.

OLD BUSINESS

Mr. Steinmetz gave the board a progress report on summer construction projects.

NEW BUSINESS

Newsletter to community.

ADJOURNMENT (TIME: 9:37 PM)

MOTION: Mrs. Shallop SECOND: Mrs. Esposito VOTE: 3-0

Respectfully Submitted,

Michael D. Steinmetz

Business Administrator/Board Secretary