Resolutions of the west long branch board of education workshop Meeting – Media Center 6: 00 p m

WORKSHOP MEETING – MAY 16, 2017

RESOLUTIONS OF THE WEST LONG BRANCH BOARD OF EDUCATION

Workshop Meeting – Media Center 6:00 p.m.

Tuesday, May 16, 2017
VISION:

Our vision for the West Long Branch Public School District is to produce socially responsible students who are lifelong learners equipped with the necessary skills to succeed at the next level of secondary education. 
MISSION:

Our mission for the West Long Branch Public School District is to put students first! In collaboration with all stakeholders, we will provide a safe and secure learning environment free from bias, increased academic rigor, cutting edge technology, and state-of-the-art facilities.

DISTRICT GOALS:

1. To improve in Math (MAT) in grades 3-8, as evidenced by a 75% composite score of MAT SGO’s.

2. Create and implement standards-based report card system for grades 3-4 in the 2016-2017 school year, that has been communicated to parents and staff.

3. To promote, train, and implement the use of Differentiated Instruction strategies in the classroom on a consistent basis. (year 2)

4. To utilize instructional technology both instructionally as a tool to enhance student engagement and learning outcomes, as well as diagnostically track student performance



CALL TO ORDER
"In accordance with the provisions of the Open Public Meetings Act, the West Long Branch Board of Education has issued notice of this meeting to be publicized by having the date, time and location of the meeting posted at Betty McElmon Elementary, Frank Antonides School and the West Long Branch Public Library and mailed to the Asbury Park Press and The Link, which have been designated as the Board's official newspapers. Notice was also filed with the Borough Clerk and sent to those persons requesting that such notice be mailed to them."
PLEDGE OF ALLEGIANCE

The Pledge of Allegiance will be led by the following students:

ROLL CALL

Mrs. Arvanitis _____ Mrs. Cavanaugh ______ Dr. Christopher _____

Mrs. Cistaro______ Ms. Gassman _______ Mrs. Hegglin ______

Mr. Kramer______ Mrs. McLaughlin _____ Mrs. Skellinger _____
STATEMENT TO THE PUBLIC

Often times it may appear to members of our audience that the Board of Education takes action with very little comment and in many cases a unanimous vote. Before a matter is placed on the agenda at a public meeting, the administration has thoroughly reviewed the matter with the Superintendent of Schools. If the Superintendent of Schools is satisfied that the matter is ready to be presented to the Board of Education, only then, is it placed on the agenda for action at a public meeting. In rare instances, matters are presented to the Board of Education for discussion at the same meeting that final action may be taken.

PRESENTATIONS:

• 
  Dr. Jeanette Baubles, Regional Director of Curriculum & Instruction – C&I Update (Workshop Meeting)
  

• 
  2017 S.I.T.E Winners: (Regular Public Meeting)
  

Grades 1 & 2:

1^st Place: Valentina Farro – “The Tree Skirt”

2^nd Place: Madison Skellinger – “Cocoa-T”

3^rd Place: Brady McHugh – “No Flip and Tip”
Grades 3 & 4:

1^st Place: Meghan Chewning – “Hold that Light”

2^nd Place (Tie): Colin Caruso & Enzo Cagliostro – “The Ice-Buster”

Tucker Malfa – “Snow Eliminator”

3^rd Place: Emily Souza & Samantha Klein – “Tea Tree Ties”

Grades 5 & 6:

1^st Place: Simone Moore – “The AMSW”

• 
  2016- 2017: (Regular Public Meeting)
  

Teachers of the Year:

BME: Alexandra Salvati FAS: Joan Maiorella
Educational Services Professionals of the Year:

BME: Lori Engelken FAS: Melissa Murphy
Support Staff Person of the Year:

BME: Caroline Tallarico FAS: Christopher Dale

PUBLIC COMMENTS:

Anyone wishing to address the Board regarding items that are on the agenda, please state your name and address. The Board will not, during the public portion of this meeting, discuss matters involving employment, appointment, termination of employment, negotiations, terms and conditions of employment, evaluation of the performance of, promotion or disciplining of any specific or prospective or current employee and/or students

APPROVAL OF MINUTES

April 18, 2017 Workshop Meeting

April 25, 2017 Regular Public Meeting

BUILDINGS AND GROUNDS RESOLUTION 1

The West Long Branch Board of Education by means of a Consent Resolution accept various resolutions of a routine and non-controversial nature at one time; and

Whereas, the below listed resolutions are hereby accepted by the said Board of Education in whole as if the same were individually acted upon.
1. Recommend to approve, upon the recommendation of the Superintendent, use of the FAS Softball Fields by the Jersey Shore Lady Lions Travel Softball Team for practices and games from May 24, 2017 through August 31, 2017 from 6:00 p.m. until 8:00 p.m. on Tuesdays and 9:00 a.m. to 3:00 p.m. on Saturdays & Sundays. (Pending the submission of Certificate of Insurance).
CURRICULUM AND INSTRUCTION RESOLUTIONS 1-13

The West Long Branch Board of Education by means of a Consent Resolution accept various resolutions of a routine and non-controversial nature at one time; and

Whereas, the below listed resolutions are hereby accepted by the said Board of Education in whole as if the same were individually acted upon.

1. 
   Recommend to approve, upon the recommendation of the Superintendent, the attendance at the workshops listed below with associated program costs for the employees referenced below:
   

Date	Name	Workshop	Location	All Costs of Program
June 8, 2017	Roger Gilbert	Mental Health Issues in the Classroom	Eatontown, NJ	$199.99 (workshop) $1.30 (travel) $201.29 (total)

2. Recommend to approve, upon the recommendation of the Superintendent, the following class trips:
June 5, 2017

Commvault, Tinton Falls, NJ

Grade: 4 (60 students)

Mrs. Curran, Mrs. Gervolino, Ms. Lopez, & Mrs. Petersen

Approximate cost to the Board - $180.00 total (for transportation)
June 6, 2017

Casa Comida, Long Branch, NJ

Grades: 6-8 (Approximately 15-20 students)

Mrs. McNicholas, & Mrs. Siwiec

Approximate cost to the Board - $75.00 total (for transportation)
June 13, 2017

Jenkinson’s Aquarium, Point Pleasant, NJ

Grade: 7 (Approximately 73 students)

Mr. Doherty, Mrs. Sandoz, Mrs. Sinkhorn, Mrs. Siwiec, Mrs. Drach, Mr. Eichenbaum, Mrs. Kollinger, & Mrs. Saniscalchi

Approximate cost to the Board - $0.00
3. Recommend to approve, upon the recommendation of the Superintendent, the 2017 Regional Summer Reading Lists, Grades K-8.
4. Recommend to approve, upon the recommendation of the Superintendent, the 2017-2018 Regional Professional Development Plan.
5. Recommend to approve, upon the recommendation of the Superintendent, the 2017-2018 Regional Mentoring Plan and Statement of Assurance.
6. Recommend to approve, upon the recommendation of the Superintendent, for Student ID #763235726 to attend Speech Start social skills group (1.5 hours once a week) held at Small Factory Productions, Fair Haven at $62.50/session per IEP effective June 1, 2017 until July 20, 2017.
7. Recommend to approve, upon the recommendation of the Superintendent, for student SID# 3771499804, as per IEP for ESY program to attend behavior therapy at By Design Social Skills, Spring Lake, for 6 sessions at $90.00 per session from July 3 to August 25, 2017. Transportation to be provided by parent at their expense.
8. Recommend to approve, upon the recommendation of the Superintendent, for student SID# 3771499804, as per IEP for ESY program to attend social/communication behavior therapy at By Design Social Skills, Spring Lake, for 6 sessions at $75.00 per session from July 3 to August 25, 2017. Transportation to be provided by parent at their expense.
9. Recommend to approve, upon the recommendation of the Superintendent, for student

SID# 3771499804, as per IEP for ESY program to attend Social Effectiveness (W. I. S. E.) therapy for the dates of August 4 to 6, 2017 provided by Behavior Therapy Associates at the cost of $227.00. Transportation will be provided by the parent at their expense.

10. Recommend to approve, upon the recommendation of the Superintendent, for student

SID# 6507704077, as per IEP for ESY program to attend Shore Kids Pediatric Therapies, Oceanport, for 12 sessions at $85.00 per session from July 3 to August 31, 2017. Transportation to be provided by parent at their expense.

11. Recommend to approve, upon the recommendation of the Superintendent, for student

SID# 2642874452, as per IEP for ESY program to attend Shore Kids Pediatric Therapies, Oceanport, for 12 sessions at $85.00 per session from July 3 to August 31, 2017. Transportation to be provided by parent at their expense.

12. Recommend to approve, upon the recommendation of the Superintendent, for student

SID# 1586055267 and 6561767861, as per IEP for ESY program to attend Camp Excel, Neptune Township, from June 26 to August 4, 2017, at the cost of $5,200.00/student. Transportation will be provided at a TBD rate.

13. Recommend to approve, upon the recommendation of the Superintendent, Nursing Services as per the IEP for Student ID# 5649336210 effective July 1, 2017 to June 30, 2018 at the rate of $48.00 per hour for LPN services and $53.00 for RN services (as available) through C. A. S. Health care

FINANCE RESOLUTIONS 1-8

The West Long Branch Board of Education by means of a Consent Resolution accept various resolutions of a routine and non-controversial nature at one time; and

Whereas, the below listed resolutions are hereby accepted by the said Board of Education in whole as if the same were individually acted upon.

1. 
   BE IT RESOLVED, that the financial reports of the Secretary to the Board of Education and the Report of the Treasurer of School Monies dated April 30, 2017 which are in agreement, be accepted and submitted and attached to and made part of the minutes of this meeting, and
   

BE IT FURTHER RESOLVED, that the Bills and Claims List for April 2017 be approved and

Bills & Claims Fund 10 $

DCRP $

Bills & Claims Fund 20 $

Bills & Claims Fund 30 $
BE IT FURTHER RESOLVED, that pursuant to NJAC 6A:23A-16.10(c)4 that after a review of the secretary’s monthly financial report and upon consultation with the appropriate district officials, to the best of our knowledge, no major account or fund has been over expended and that sufficient funds are available to meet the District’s financial obligations for the remainder of the fiscal year.

2. BE IT RESOLVED, that the Board approve the following Transfer of Funds for

April 2017:

3. WHEREAS, The West Long Branch Board of Education has need for Computer Software Maintenance services to assist the district in the daily usage of budget, payroll, personnel and fixed asset software; and.

WHEREAS, it has been determined that the required services are for the support and/or maintenance of proprietary computer hardware and software and are thus an exception to the requirement for advertising pursuant to N.J.S.A. 18A:18A-5a(19); and

WHEREAS, Systems 3000, 615 Hope Road, Eatontown, NJ 07724 has the capability to provide the aforementioned services for the Board of Education and previously has done so satisfactorily.

NOW, THEREFORE BE IT RESOLVED, that the West Long Branch Board of Education shall award a contract to Systems 3000, 615 Hope Road, Eatontown, NJ 07724 in the amount of $22,372 for these services without competitive bidding in accordance with the Public School Contacts Law, N.J.S.A. 18A:18A-5a(19).
4. BE IT RESOLVED that the West Long Branch Board of Education authorize the Board Secretary to execute a lease agreement with Municipal Capital Finance as of May 8, 2017 to finance math & science textbooks at a cost of $2,181.14 per month for 60 months.
5.  BE IT RESOLVED, that the West Long Branch Board of Education approve and accept Loch Arbour students to attend West Long Branch Schools pursuant to a send-receive agreement.
6. BE IT RESOLVED THAT THE BOARD OF EDUCATION of the West Long Branch School District upon recommendation of the School Business Administrator approve the renewal of the FSMC base year contract with Sodexo for the 2017-2018 school year as follows:

o   FSMC Admin Fee of $6,760 and Management Fee of $8,840 

o   Guarantee breakeven up to 100% of management fee with breakfast waiver included
7. Recommend to approve change orders 2-5 to Shoreland Constructions, Inc. as per below:

Change Order #	Corresponding Proposal Number	Change Order Amount	YTD Change Order Amount
2	3, 6, 12, 13, 14, 19, 24, 35, 44, 62, 64, 67, 72, 73, 74, 76, 79, 81	$45,957.13	$55,957.13
3	4, 5, 7, 10, 17, 32, 33, 34, 58, 73, 78	-$112,614	-$56,656.87
4	1, 2, 28, 29, 30, 61, 84	-$37,312.60	-$93,969.47
5	42, 54, 57	-$93,256.90	-$187,226.37

8. BE IT RESOLVED, that the Board of Education hereby appoints the law firm of Wilentz, Goldman & Spitzer, 90 Woodbridge Center Drive, Suite 900 Box 10, Woodbridge, NJ, as Board Attorney for the West Long Branch Board of Education for the period from May 2017 through the next Board Organization Meeting; and

BE IT FURTHER RESOLVED, that Wilentz, Goldman & Spitzer is hereby authorized and designated to serve as legal counsel for the West Long Branch Board of Education at the hourly rate of $175 for shareholders, $160 for counsel and associates and $95 for paralegals. The Board will also reimburse Wilentz, Goldman & Spitzer PA for related costs such as computer research, UPS Overnight, messenger, photocopy, and the like; and
BE IT FURTHER RESOLVED, that notice of the award of the above described contract for legal services shall be provided as required by N.J.S.A. 18A:18A-5a(1); and
BE IT FURTHER RESOLVED, that this resolution and the Agreement shall be maintained on file and available for public inspection in the Board’s office; and
BE IT FURTHER RESOLVED, that the Board President and the Business Administrator/Board Secretary, as the attesting witness, are hereby authorized to sign the Agreement.

PERSONNEL RESOLUTIONS 1-9

The West Long Branch Board of Education by means of a Consent Resolution accept various resolutions of a routine and non-controversial nature at one time; and

Whereas, the below listed resolutions are hereby accepted by the said Board of Education in whole as if the same were individually acted upon.

1. Recommend to approve, upon the recommendation of the Superintendent, the following Substitute Nurses for the 2017-2018 school year at a per diem rate of $150.00 as follows:

Carmen Boyle Allyson Roma

Melissa Ercolino Debra Kerr (summer school only)

Suzanne Montanari Susan Gillick (sub. Summer school only)

Janet Paladino

2. Recommend to approve, upon the recommendation of the Superintendent, the following Substitute Clerks for the 2017-2018 school year at an hourly rate of $12.00 as follows:
Kim Carroll Marion Kallok

Sandy Gardner Peggy Rubman

3. Recommend to approve, upon the recommendation of the Superintendent, the following Substitute Lunch Aides for the 2017-2018 school year at a per diem rate of $22.95 as follows:
Barbara Coats Alice Rourke

Ann Lindsay Marie Voglino

4. Recommend to approve, upon the recommendation of the Superintendent, the following Substitute Security Monitors for the 2017-2018 school year as follows:
William Chasey

Al Roma

Robert Venezia
5. Recommend to accept, upon the recommendation of the Superintendent, the retirement of Judith Shapanka, Speech Teacher, effective June 30, 2017, with regrets.
6. Recommend to accept, upon the recommendation of the Superintendent, the resignation of Caryn Anderson, Administrative Assistant to the BA, effective May 30, 2017, with regrets.
7. Recommend to approve Superintendent’s Merit Goals for 2016-2017 as per Executive County Superintendent approval.
8. Recommend to approve, upon the recommendation of the Superintendent, the following job description:
Assistant School Business Administrator/Assistant Board Secretary

9. Recommend to accept, upon the recommendation of the Superintendent, the resignation of Jennifer Cosgrove, BME Teacher, effective June 22, 2017, with regrets

POLICY RESOLUTIONS 1-2

The West Long Branch Board of Education by means of a Consent Resolution accept various resolutions of a routine and non-controversial nature at one time; and

Whereas, the below listed resolutions are hereby accepted by the said Board of Education in whole as if the same were individually acted upon.

1. 
   Move to accept, upon the recommendation of the Superintendent, the below policy submitted for second reading:
   

Revise/Review

6145 Extracurricular Activities

2. 
   Recommend to accept, upon the recommendation of the Superintendent, the below policy submitted for first reading:
   

Adopt

6163.3 Live Animals in the Classroom

9126 Board Attorney
Revise/Review

5131.1 Harassment, Intimidation and Bullying

SUPERINTENDENT’S MONTHLY REPORTS 1-5

The West Long Branch Board of Education by means of a Consent Resolution accept various resolutions of a routine and non-controversial nature at one time; and

Whereas, the below listed resolutions are hereby accepted by the said Board of Education in whole as if the same were individually acted upon

1. 
   Enrollment report for the month of April 2017:
   

ENROLLMENT DATA
Pre-Kindergarten	23
Kindergarten	40
1	64
2	48
3	55
4	59
BETTY MCELMON ELEMENTARY TOTAL	289
5	61
6	62
7	73
8	67
FRANK ANTONIDES SCHOOL TOTAL	263
OUT OF DISTRICT STUDENTS	8
DISTRICT ENROLLMENT	560

2. 
   Move to accept, upon the recommendation of Superintendent, the following report of the Fire and Evacuation drills conducted during the month of April 2017:
   

School:	Betty McElmon Elementary	Frank Antonides School
Month:	April 2017	April 2017
Date/Time	1. 19^th @ 1:36-1:40 PM	1. 19^th @ 1:36-1:40 PM
	2. 25^th @ 1:24-1:43 PM	2. 25^th @ 1:24-1:43 PM
Type of Drill	1. FIRE DRILL	1. FIRE DRILL
	2. SHELTER IN PLACE DRILL - BOMB THREAT	2. SHELTER IN PLACE DRILL - BOMB THREAT
Duration of Drill	1. 4 Minutes 0 Seconds	1. 4 Minutes 0 Seconds
	2. 9 Minutes 0 Seconds	2. 9 Minutes 0 Seconds
Weather Conditions	1. Cloudy & chilly.	1. Cloudy & chilly.
	2. Cold & rainy.	2. Cold & rainy.
Participants of Drill	1. Students of Grades Preschool through Grade 4, Teachers & Staff.	1. Students of Grades 5 through 8, Teachers & Staff.
	2. Students of Grades Preschool through Grade 4, Teachers & Staff.	2. Students of Grades 5 through 8, Teachers & Staff.
Brief Description of What Was Drilled	1. Fire Drill. Pull Station # Front Lobby was used. All students exited through the fire exits onto the fields in the rear of the school. Mr. Furlong and WLBPD Lieutenant Gomez also assisted in the drill, in addition to Mr. Erhardt, Mr. Pierson, Ms. Yacona, Mrs. Tallarico, Mrs. Aschettino, and Mrs. Campanella.	1. Fire Drill. Pull Station # 7 was used. All students exited through the fire exits onto the front and side fields of the school. Mr. Furlong and WLBPD Lieutenant Gomez also assisted in the drill, in addition to Dr. Fiorillo, Mr. Dale, Mrs. Winter, Mrs. DiStefano, Mrs. Acker, and Mrs. Barham.
	2. Shelter In Place – “Bomb Threat”. Dr. Fiorillo announced. Mr. Erhardt, Dr. Fiorillo, Mr. Dale and Mr. Pierson executed the drill with Mr. Furlong. “Suspicious backpack” left in cafeteria, which was discovered by Mrs. Susan Lippens (cafeteria staff), and confirmed by Allyson Winter and Mr. Furlong. No police were involved in this drill.	2. Shelter In Place – “Bomb Threat”. Dr. Fiorillo announced. Mr. Erhardt, Dr. Fiorillo, Mr. Dale and Mr. Pierson executed the drill with Mr. Furlong. “Suspicious backpack” left in cafeteria, which was discovered by Mrs. Susan Lippens (cafeteria staff), and confirmed by Allyson Winter and Mr. Furlong. No police were involved in this drill.

3. Move to accept, upon the recommendation of the Superintendent, the following Pupil Attendance Report for the month of April 2017:

STUDENT ATTENDANCE	# OF DAYS POSSIBLE	# OF DAYS ABSENT	PERCENT ATTENDANCE
Betty McElmon Elementary	3954	204	94.84%
Frank Antonides School	3581	190	94.69%

4. Move to accept, upon the recommendation of the Superintendent, the following Staff Attendance Report for the month of April 2017:

STAFF ATTENDANCE	TOTAL # OF DAYS	# OF DAYS ABSENT	%	LONG TERM LEAVE DAYS ABSENT	MINUS LONG TERM LEAVE %
BME	442	50	88.68	28	95.02
FAS	490	37.5	92.35	14	95.20

5. Move to accept, upon the recommendation of the Superintendent, the following HIB Reports for the month of April 2017:

	Reported Incidents	Confirmed Incidents	Unconfirmed Incidents
Betty McElmon Elementary	0	0	0
Frank Antonides School	0	0	0
TOTALS	0	0	0

DISCUSSION ITEMS:

NJSBA Legislative Delegate / MCSBA Dr. Paul Christopher
Foundation Meaghan Cavanaugh
PTA Kristin Arvanitis
Business Administrator/ Corey Lowell

Board Secretary

• 
  Sealcoating and striping FAS parking lot
  
• 
  School breakfast implementation plan
  
• 
  Custodial Bid
  

Superintendent Comments Thomas Farrell
PUBLIC COMMENTS: Anyone wishing to address the Board, please state your name and address.
EXECUTIVE SESSION

In compliance with the “Sunshine Law” N.J.S.A. 10:4-6, et seq., the Board of Education must go into closed session in order to discuss subjects exempted from the public portion of our meeting.
The discussion to be held in closed session will be about:

MOTION TO OPEN EXECUTIVE SESSION
Offered by: __________________Seconded by: ______________________

ROLL CALL

Mrs. Arvanitis _____ Mrs. Cavanaugh ______ Dr. Christopher _____

Mrs. Cistaro______ Ms. Gassman _______ Mrs. Hegglin ______

Mr. Kramer______ Mrs. McLaughlin _____ Mrs. Skellinger _____

MOTION TO ADJOURN EXECUTIVE SESSION
Offered by: __________________Seconded by: ______________________

ROLL CALL

Mrs. Arvanitis _____ Mrs. Cavanaugh ______ Dr. Christopher _____

Mrs. Cistaro______ Ms. Gassman _______ Mrs. Hegglin ______

Mr. Kramer______ Mrs. McLaughlin _____ Mrs. Skellinger _____

MOTION TO ADJOURN
Offered by: __________________Seconded by: ______________________

ROLL CALL

Mrs. Arvanitis _____ Mrs. Cavanaugh ______ Dr. Christopher _____

Mrs. Cistaro______ Ms. Gassman _______ Mrs. Hegglin ______

Mr. Kramer______ Mrs. McLaughlin _____ Mrs. Skellinger _____